We are seeking a passionate Learning and Development (L&D) Manager to support the growth and development of our employees.

As an L&D Manager, you will play a crucial role in helping individuals enhance their skills and knowledge. Search for potential online instructors to teach on our online e-learning platform.

Strong communication skills are essential in effectively guiding employees through their learning journey.

If you have experience in designing e-learning courses and managing budgets, we would be thrilled to meet you.

By providing training and development opportunities, you will contribute to our company’s success and ensure that our employees are equipped with the necessary skills to excel in their roles.

Responsibilities

Create and execute learning strategies and programs.

Evaluate individual and organizational development needs.

Implement various learning methods company wide (e.g. coaching, job-shadowing, online training).

Design and deliver e-learning courses, workshops and other trainings.

Assess the success of development plans and help employees make the most of learning opportunities.

Help managers develop their team members through career pathing.

Track budgets and negotiate contracts.

Hire and oversee training and L&D Specialists.

Requirements and skills

Proven experience as an L&D Manager, Training Manager or similar
Current knowledge of effective learning and development methods.

Familiarity with e-learning platforms and practices.

Experience in project management and budgeting.

Proficient in MS Office and Learning Management Systems (LMS).

Excellent communication and negotiation skills; sharp business acumen.

Ability to build rapport with employees and vendors.

BSc/BA in Business, Education, Psychology or a related field.

Stewards Globe Limited – Afriseed  a Leading Agricultural company is inviting applications from a suitably qualified and experienced person to fill the following vacant position under its establishment based in Lusaka:

Human Resources Officer (x1) for an initial of 12 months with a reporting line to the Group Senior Manager Human Resources.

Job Summary:  As a Human Resources Officer, the incumbent will play a critical role in supporting the overall HR function in order to provide a service to the organization. The job holder will be responsible for implementing HR policies and procedures, assisting in managing employee relations, and lead in recruitment and selection processes as maybe required.

Summary Responsibilities

Implementation and enforcement of HR policies and procedures and correctly interpreting conditions of employment to Line Management as maybe required

Assists in managing the recruitment and selection processes and handling all disciplinary cases and grievances in the Departments

·       Participates in the formulation and implementation of the HR operational and labour budgets/plans for sustainability of the human resource requirements.

Required Minimum Education/training: Bachelor’s degree in Human Resource Management, or any relevant Social Science. At least full member of the Zambia Institute of Human Resource Management (ZIHRM) with a valid practicing licence of for 2024.

Required Minimum Work Experience: Degree holder with at least 3 years’ experience in a reputable organisation.  Experience in executing END TO END human resources processes is a must, proficiency in using any HRIS systems and Microsoft office suite is required. Holder of Diploma in Human Resource Management from a recognised institution should have at least 4 years of relevant experience in executing END TO END human resource process.

Desirable Knowledge and Personal Qualities: Should understand principles of employment laws, regulations and specifically the changes in the Employment Code Act no 3 of 2019, knowledge of employment contract management is a MUST, Understands and can interpret conditions of employment to line managers

Analytical and numerical skills, time management culture and skills, Strong ethics and high level of integrity, attention to detail is key, ability to handle multiple tasks, achievement oriented professional, Ability and willingness to work under-pressure, a team player, willingness to learn, Able to work under minimum supervision and to go the extra mile, innovative, self-motivated, excellent writing and verbal skills.

Job application procedure

If you meet the minimum requirements, please submit your application letter, detailed CV, certified copies of all academic qualifications including Grade 12 certificates and NRC as ONE (1) PDF document to the following email address: careersagri@gmail.com on or before 19th April 2024 by close of business.

Note: Incomplete applications will not be considered. Only shortlisted candidates will be contacted.

 Women are very much encouraged to apply.

Duties and responsibilities:

1. Lead person in implementing best-practice HR process and operations with regard to organizational planning, performance management, recruiting, employee welfare, etc

2. Preparing contracts of employment for both permanent and fixed term contract workers.

3. Solid industrial and labour relations management especially dealing with Unions.

4. Dealing with employee disciplinary issues (verbal warnings, written warnings, case hearings etc.)

5. Handling court cases (if the need arises).

6. Employee leave management including computation in collaboration with Accounts department

7. Harmonizing relations between different departments.

8. Able to perform administrative responsibilities.

9. Develop and execute a recruitment strategy that ensure a proactive flow of quality candidates for positions in designated areas

10. Any other duties as maybe assigned

Knowledge, skills and abilities

1. Excellent knowledge of Zambian Labour Laws including application

2. Ability to exercise authority and command

3. People oriented and results driven

4. Ability to work independently with initiative to manage and meet deadlines

5. Demonstrable experience with HR metrics

6. Knowledge of HR systems and databases

7. Ability to maintain good working rapport with staff including external contacts

8. Excellent active listening, negotiation and presentation skills

9. In-depth knowledge of labor law and HR best practices

10. Relevant computer software skills, including MS Word, Excel and Power Point

Qualifications and requirements

1. Diploma/ Degree in Human Resource Management or its equivalent with 2-5 years of experience

2. Ability to work alone & unmanaged and to work as part of a team when required

3. High motivation, sense of responsibility, self-discipline

4. Experience must reflect the knowledge, skills and abilities listed above

5. Strong communication and organizational skill

6. Member of Zambia Institute of Human Resource Management (ZIHRM

Preferred mode of submission of applications is to email to jobs.vintagegroup@gmail.com and closing date is 24 March 2024

Only shortlisted candidates will contacted.

Introduction to the JCP country office:

Norwegian Church Aid (NCA) and DanchurchAid (DCA) have been working in Zambia for more than 20 years and became a Joint Country Programme (JCP) of NCA and DCA in 2011. Together with local communities and government institutions, JCP seeks to contribute to a Zambia where all women, men, girls and boys on equal terms are empowered to enjoy economic, political, social, environmental and democratic rights, so that they benefit from the sustainable growth of the country through three thematic programmes: (i) Climate Smart Economic Empowerment, (ii) Gender Justice Free of Gender Based Violence and (iii) Fighting Inequality.

Information about the position:

The NCA-DCA JCP is seeking a suitably qualified individual to fill the position of Human Resource Officer for the NCA-DCA JCP Zambia office.

Key roles and responsibilities:

The preferred candidate must be able to carry out the following tasks:

• Provides support to Management in the interpretation of HR policies and procedures and ensuring that staff and managers are conversant with the content of the NCA Staff Handbook and National Legislation Appendix.

• Implements all HR processes within JCP Zambia, including staff recruitment and talent acquisition, staff on-boarding processes, performance evaluation management support, leave management, and other HR processes.

• Support preparation of staff payroll on a monthly basis

• Ensure JCP Zambia remains compliant to Zambian Labour Laws and NCA HR policies.

• Facilitate capacity building and training programs for all staff in liaison with the unit Heads.

• Administer the digital HR system (SDWorx) and maintain updated records of all personnel in line with HR standards and NCA policies.

Academic Qualifications:

•   Grade 12 Certificate

• Minimum undergraduate university degree in Human Resource Management

• 3 years’ relevant experience

Professional Membership

• Must be a paid-up member of the Zambia Institute of Human Resource Management

Skills and Competencies:

•  Good understanding of the Zambian Labour Laws.

• Excellent writing skills.

• Good communication skills

• Thoroughness, attention to detail and strong analytical skills.

• Proficient use of MS office applications

Personal attributes:

• High ethical standards of behavior, good judgment, respect for others, and confidentiality.

• Strong interpersonal skills

• The ability to work in a multicultural environment.

• Energetic, proactive, and capable of working independently as well as being an active member of the team.

• Flexible and creative with a positive attitude and an aptitude for solving problems.

How to apply

kindly send your expected renumeration package (benefits included), curriculum vitae and cover letter explaining why you are interested in this job, and why we should interview you for this role. Send your applications addressed to the Head of Operations:recruitment.zambia@nca.no

Background:

PRS 365 LTD is seeking the services of a qualified Human Resource (HR) expert to support in the review and enhancement of our HR practices, specifically focusing on remuneration structure, bonus and commission schemes, and associated policies. The objective is to ensure that our compensation framework aligns with industry standards, promotes employee satisfaction and retention, and incentivizes high performance.

A. Scope of Work:

1. Remuneration Structure Review

• Conduct a comprehensive review of our current remuneration structure, including salary levels and benefits packages, across all job roles and levels.
• Benchmark our remuneration structure against industry standards and best practices to ensure competitiveness and fairness.
• Identify areas for improvement and make recommendations for adjustments to salary bands, benefits, and other compensation elements.

2. Bonus and Commission Structure Development

• Develop a structured bonus and commission scheme tailored to our organization’s objectives, culture, and industry norms.
• Design a performance-based bonus system that aligns with key performance indicators (KPIs), individual and team goals, and overall company performance.
• Outline clear criteria and metrics for determining bonus eligibility, calculation methods, payout frequency, and maximum payout limits.

3. Policy Development

• Review our current HR policies and make recommendations for strengthening
• Draft comprehensive policies and guidelines for the implementation of the bonus and commission structure.
• Ensure policies address key aspects such as eligibility criteria, performance evaluation methodologies, dispute resolution mechanisms, and confidentiality requirements.
• Provide recommendations on communication strategies to effectively roll out the new policies and ensure understanding among employees.

B. Consultancy Duration:

The consultancy is expected to be completed within 20 working days from the commencement date.

C. Deliverables

1. Remuneration Structure Review Report, including benchmarking analysis and recommendations.
2. Bonus and Commission Structure Proposal, detailing design principles and implementation guidelines.
3. Draft Bonus and Commission Policy document, incorporating recommended guidelines and procedures.
4. Recommendations report on overall HR policies

D. Qualifications and Experience

• A minimum of 5 years experience in HR management or consulting roles, with a focus on compensation and benefits.
• Expertise in conducting salary benchmarking exercises and designing performance-based incentive schemes.
• Strong analytical skills and familiarity with industry best practices in remuneration management.
• Excellent communication and presentation skills.
• Experience in a start-up environment is an added advantage

E. Reporting and Communication

The HR expert will report directly to the Chief Executive Officer, with regular updates on progress and deliverables.

F. How to Apply

Interested candidates are invited to submit their CV, along with a cover letter outlining their relevant experience and proposed approach to the assignment. The cover letter should not exceed 2 pages. Applications should be sent to prsadmin@prs.org.zm by Friday 17th May, 2024.

CIVIL SOCIETY FOR POVERTY REDUCTION

TERMS OF REFERENCE (ToRs)

NAME OF ASSIGNMENT: CONSULTANCY SERVICES TO UPDATE THE FACILITATOR’S TRAINING MANUAL ON ADVOCACY FOR TRANSPARENCY AND ENHANCING WOMEN PARTICIPATION IN PUBLIC DEBT MANAGEMENT IN ZAMBIA.

INDIVIDUAL CONSULTANTS’ SELECTION

1. Background

CSPR is a civil society network of one hundred and four (104) members that has been building the voices for poor people in the fight against poverty in Zambia. It was established in 2000, primarily, to ensure that civil society effectively and meaningfully participated in the formulation, implementation, and monitoring of poverty reduction Programmes, including the National Development Planning process.  The main aim is to ensure that Government provides effective mechanisms for planning and implementing poverty reduction interventions.

CSPR has been operationalizing its mandate and the accompanying activities using the strategic planning approach.  This has been identified as the most appropriate method given that poverty and its reduction are not a short-term matter but require systematic interventions based on careful planning, monitoring, and evaluation.

CSPR, with support from the Open Society Foundation (OSF) is implementing a project titled Advocacy for Transparency and Enhancing Women Participation In Public Debt Management in Zambia to advocate for improved debt management through enhanced transparency and accountability by government.

The goal of the project is to advocate for transparency and enhance women’s participation in Public Debt Management in Zambia. Geographically, the Project will be implemented in Lusaka’s, Luapula (Mansa) and North- Western (Solwezi) Provinces.  Ultimately, this project will improve the management of public debt by government through enhanced transparency and accountability in the utilization of public resources, while at the same capacitating Women – Led Organisations, Feminist Movements, Women and Youth with the necessary skills to hold their duty bearers to account.

The project has three (3) intended outcomes as espoused below:

1. To increase the participation of women and feminist movements and CSOs in monitoring the government’s accountability in the management of public debt at the regional and national levels.

2. To build awareness among community members, women, and women-led organizations on the impact of debt on the provision of services in education, social protection, health, and water/sanitation.

3. To advocate for Gender-Responsive Debt Governance.

2. Objectives of the Assignment

The primary objective of this consultancy is therefore to update and design a facilitator’s training manual which will support the capacity building of Women-led community-based organizations, feminist movements, women and Media organisations in Lusaka, Luapula and North-Western Provinces by Civil Society Organizations. The training manual will also be for use by the project teams implementing the project

In Zambia, the political and economic landscape has been marked by significant challenges in recent years. As of the end of June 2022, Zambia’s total public debt, including interest arrears, rose to $32.5 billion, of which $17.5 billion was external debt. By the end of the year, this figure had increased to $32.8 billion in total public debt, with external debt accounting for $18.6 billion​​. This substantial debt accumulation raises concerns about sustainability and potential impacts on the economy and social development, compounded by issues in governance, transparency, and corruption.

The country’s Corruption Perception Index score, according to Transparency International Zambia (TI-Z), remained at 33/100 for the third consecutive year in 2022, indicating ongoing challenges in the fight against corruption despite political assurances for improvement​​. Furthermore, Zambia’s Gender Inequality Index in 2022 stood at 0.540, placing it at 138 out of 190 countries and territories, highlighting persistent gender inequalities and societal gaps​​.

This situation is further complicated by political polarization and tensions between different political parties, which impede effective governance and dialogue. The project aims to address these issues by advocating for improved debt management, transparency, and accountability, with a focus on enhancing social expenditure. Through capacity building and social accountability initiatives, the project seeks to empower women and feminist movements to play a more active role in governance and public debt management, contributing towards more equitable and gender-responsive public services.

3. Scope of Work

CSPR is looking for a consultant to undertake the improvement and updating of the Project Facilitator’s Training Manual with the current development’s in Zambia’s debt frameworks  as well as the engendering of the document in line with the impact of public debt on the target groups access to basic service delivery.

On the basis of the work that will be carried out by the Consultant, it is expected that the consultant will work;

To review CSPR’s existing literature in the current training materials on public debt awareness and monitoring in Zambia and the SADC region.
To consolidate and update the training manual on public debt monitoring with the current trends/developments in Zambia’s public debt space
To ensure the training manual is gender transformative to be relevant to the target beneficiaries.
Specifically, the consultant shall fulfil the following Terms of Reference:

The Facilitator’s Training Manual should at least contain the following sections and features:

• Adequate modules – for women organisations, community-based organizations, feminist movements media and women.

• The basic principles and characteristics of Public Debt and the current trends in the Zambian Public Debt Framework.

• How it is utilized for service delivery and its effects on communities; especially women.

• It should also include content on how communities can be involved in monitoring the public resource management cycle, specifically the debt components.

• Advocacy Strategies that can be used by women organisations, feminist movements, Community Based Organizations to effectively communicate their intended message on Gender and debt as well as people centered debt management.

• Support pilot testing (either in Lusaka, Luapula or North Western Province) of the training manual on public debt, public finance, and accountability/transparency on public debt in Zambia.

• Produce report on the existing training literature and materials on women focused public debt trainings in Zambia.

• Where necessary, capacity build project staff in the use of the Training Manual

3.1 Methodology

The Consultant will undertake the proposed methodology for the updating of the training manual to be used on the Advocacy for Transparency and Enhancing Women Participation in Public Debt Management in Zambia Project, in liaison with the Client and for quality checks and timeliness in execution of the assignment.  However, the client shall employ a co-creation approach which synergises the expertise and the technical experience of both the consultant and the Client. This should be included in the inception.

4.0 Capacity Building or Training Program

The consultant will orient and/or capacity build the Project Staff on the delivery and use thereof of the Training Manual through participating or delivery of select sessions during the Training of Women Led Organisations, Feminist movements and CBO’s.

1.0 List of reports, schedule of deliveries, and period of performance

The period of the consultancy will be for Ten (10) working days or 2 weeks from the date the contract is signed. The assignment is expected to tentatively commence on 8th – 22nd April 2024. The Consultant will be expected to keep CSPR informed throughout the period of the assignment. The consultant will be expected to provide the following reports;

1. Inception Report; clearly outlining the methodology to be used for the entire assignment

2. First Draft Training Manual for the Advocacy for Transparency and Enhancing Women Participation in Public Debt Management in Zambia Project.

3. 3 days of supporting the Pilot Trainings in designated project implementation sites

4. Final Facilitator’s Training Manual and Report; for the Advocacy for Transparency and Enhancing Women’s Participation in Public Debt Management in Zambia. The Final Report must clearly outline the assessment of the current content and gaps identified and improved upon including concise gender responsiveness in development.

Deliverable 1

Inception report clearly outlining detailed work plan/methodology for the entire consultancy period
2 days from date of signing the contract.

Deliverable 2

First Draft Training Manual for the Advocacy for Transparency and Enhancing Women Participation in Public Debt Management in Zambia Project.
5 working days from the date of submission of inception report.

Deliverable 3

Support Pilot Trainings
Pilot Trainings for 3 days in Project Implementation sites this can either be in Lusaka, Luapula or North Western Province.

Deliverable 4

Final Facilitator’s Training Manual and Report; For the Advocacy for Transparency and Enhancing Women’s Participation in Public Debt Management in Zambia. The Final Report must clearly outline the assessment of the current content and gaps identified and improved upon including concise gender responsiveness in development.
Within 2 Days after conclusion and submission of the Finalized Facilitator’s Training Manual.

6.0 Data, local services, personnel, and facilities to be provided by the Borrower.

The consultant will provide their own office space, vehicles, survey equipment, office and computer equipment, and telecommunication systems. However, the project team will be available to work closely with the consultant.

7.0 Required Minimum Individual Consultant Qualifications and Experience to require undertaking the assignment.

The ideal candidate must meet the following requirements:

1. Should be a person with not less than 5 years of both policy and implementation experience in advocacy interventions addressing public debt.

2. Must have high fluency in English; some fluency in either Nyanja or Bemba would be beneficial.

3. Must be an Expert with demonstrable knowledge of Zambia’s Public Debt Frameworks, Civic Participation & State Accountability, Local governance and Social Accountability in Zambia

4. Should have a master’s degree, in any related field of education and development, with at least five years field experience in Research and Policy Analysis.

5. Knowledge of laws, policies and procedures governing public debt frameworks or debt governance in Zambia.

6. Should have experience designing and utilizing surveys as well as data analysis.

7. Should have excellent material development and report-writing skills (consultant must provide a sample of previously work of a similar nature or scope).

7.1 Bid Requirements

To be eligible for consideration; interested consultants for this assignment will need to meet the below criteria and submit the following documentation via email: and criteria before the meet the below requirements of the assignment:

1.  Curriculum Vitae and an accompanying quotation for the assignment.

2. Three traceable contact details of their referees (recent professional references of people /organizations familiar with the consultants work experience).

3. Reports, Publications and Facilitators Manuals of similar material development work which demonstrate the consultants ability to undertake this particular assignment.

4.  Applications after the deadline will be automatically excluded.

5. Applications not conforming to the conditions will not be considered.

6.  All Applications must be sent to cspr@csprzambia.org. Deadline for submission of bids is on or before midnight of 5th April 2024.

Note that only shortlisted candidates will be contacted.

Job Title: Human Resource, People and Culture Specialist- HR, PCS

Department/Unit: HR/Admin Unit

Location: Lusaka, Zambia

Duration: Full-time

Reports to:  Director Finance and Administration-DFA

Background

John Snow Health Limited (JSH), a public health organization dedicated to improving the provision of public health services in Zambia and the region, is recruiting for an Advisor, Priority Populations for the USAID-funded Controlling HIV Epidemic for Key and Underserved Populations (CHEKUP II). CHEKUP II aims to address the needs of people living with HIV (PLHIV) and those most at risk of acquiring HIV and contribute to HIV mitigation and epidemic control. In addition, the program seeks to improve the health outcomes of priority populations in the highest HIV-burden provinces of Zambia.

Position Description:

In collaboration with the Director of Finance and Administration, the HR, People & Culture Specialist supports the creation of a Culture that promotes CHEKUP II values, diversity, equity, inclusion, continuous improvement, open communication, and employee satisfaction. The PCS is responsible for developing and managing the HR program in the areas of recruitment, onboarding and orientation, leave management performance management, disciplinary, payroll administration, child safeguarding (focal person), benefits and welfare administration, employee relations, policies & procedures, leave management, safety and security.

He/she will provide support for the day-to-day HR operations and activities befitting JSH CHEKUP II employees working on the project. The HR, PCS will report to the Director of Finance and Administration and help in achieving the project’s goals and objectives.

Roles and Responsibilities:

• In collaboration with the Director Finance & Administration and senior management, HR, People & Culture Specialist will provide strategic direction for the People & Culture functions within the Project, promotion of transparency and accountability in all management aspects.  Subject matter expert on all Policies and Procedures related to HR, People & Culture Management and in accordance with USAID regulations and in-country Labour laws.
• Establish annual HR, People & Culture work plan, set priorities, monitor work progress and ensure results are achieved according to schedule and set standards.
• Coordinate a robust and transparent recruitment & placement – (i.e., methodical shortlisting, reference checks, interviews, coordinating related payments, employment agreements & offer letters, preparation of notices and advertisements for vacant staff positions);
• Ensure that a comprehensive onboarding program is conducted for each newly hired team members consistent with the Project HR Manual guidance including the Code of Conduct, Fraud and Security, Child Protection policy and all relevant policies and manuals.
• Build awareness and be the custodian of the employee manual, safety and security manual, and code of ethics. Ensure all staff are familiar with the information and receive updates as needed;
• Ensures accurate and timely processing of payroll updates/ inputs including new hires, terminations and changes to pay rates;
• Champions and supports the development of a performance driven organizational culture, based on cooperation and collaboration within the different parts of the team.
• Oversee child safeguarding culture- promote, support and monitor internal reporting processes;
• Training and development- including but not limited to ensuring all staff understand and comply with the company’s ethics policy;
• Maintain accurate and updated personnel files (hard/soft copies), leave records and send updates to H/Q quarterly;
• Coordinate various employee relation initiatives – i.e., orientation, annual performance assessments, talent management & retention, team building etc.
• Staff welfare/benefits administration– medical aid, processing death grants/benefits, education & uniform allowances, GLA & GAP claims;
• Ensure that visas, residential permits, and other legal requirements of potential consultants are handled appropriately;
• Coordinate consultant recruitment, draft consultant contracts and ensure that contracts are signed by both parties;
• Oversees employee disciplinary meetings investigations and terminations (in compliance with the local labour laws);
• Keep abreast of any changes in local laws and regulations having an impact on HR policy and incorporate such changes into the employment manual as may be required;
• Implement and/or adhere to JSH’s personnel, financial, operations and fraud management policies.
• Travel to regional offices as needed;
• Perform other duties as assigned by other senior staff.

Requirements and Qualifications:

• Bachelor’s Degree in HR, management, business or public administration, or equivalent
• At least 6 years of HR, People & Culture experience;
• A fully paid-up member of the Zambia Institute of Human Resource Management (ZIHRM);
• Excellent working knowledge of local employment laws, policy interpretation, & benefit administration.
• Experience having maintained HR and personnel files;
• Ability to take initiative and perform with limited supervision as well as work in teams;
• Previous experience with HR management & administration;
• Excellent verbal and written English- strong communication skills;
• Exercises confidentiality and discretion at all times;
• Proficiency in MS Word/Excel and power point required;
• Experience working on donor funded projects, especially USAID, is preferred
• Proficiency in Microsoft Word and Excel required.

Supervision and Reporting:

This position will work under the guidance and supervision of the Director Finance and Administration.

Mode of Application:

Kindly follow the link below and answer all the questions to submit your applications:

Application Link

Closing Date: 13th May 2024.

John Snow Health Zambia, Limited is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or military status (special disabled veterans or veteran status) in any employment decisions.

Grade: Low-Level Management

Reporting to: Head of Finance & Administration

Key Duties & Responsibilities:

• HR planning (recruitment, hiring, etc.).

• Staff training and development.

• Managing relations (employment relations, industrial relations and other stakeholder relations).

• Providing input to senior management on HR matters.

• Performance management.

• Payroll processing and compliance with policies and procedures.

• Compensation and benefits management.

• Overseeing disciplinary action.

• Any other duties and responsibilities as assigned.

Minimum Requirements:

Bachelor’s degree in any business-related field.

How to Apply

Applications should be sent to careers24@agrizam.com on or before 3 April 2024. Your application should include:

• Application letter

• Curriculum Vitae (CV)

• G12 O’Level results

• Copies of qualifications including full transcript for degree

• Other relevant documents (e.g., NRC)

Only email applications will be considered and the application letter and CV should be combined in one document. Please include the job role you are applying for in the subject of the email as per example below:

Subject: Application for Employment – Human Resource Officer

Business Executive Assistant

Accountant

JOB PURPOSE

To oversee the daily operation of the Human Resources office. Responsible for areas of recruiting, employee relations,events,workers compensation and other employee related tasks. Additionally responsible for short term and long term planning of all the HR related functions like workforce planning,recruitment,staffing strategies, wage and salary administration, associate and labour relations, benefits, workforce training and development.

ESSENTIAL/DESIRABLE EXPERIENCE/QUALIFICATIONS

a) Professional Qualifications

• Grade 12 certificate
• Bachelor’s degree and /or professional qualifications in relevant field
• Professional Membership

b) Work Experience

• Minimum of 5 years work experience in supervisory or similar position

c) Skill Specifications

• have a strong background in employment,employee relations,benefits,wages and salary employee training accident prevention and government regulations and policies
• strong written communication skills required with an understanding and ability to work in a multi-functional environment

d) Duties

• to ensure that the company HR operational policies and processes are adhered to and continually improved
• to assist in all activities concerning the sourcing and recruitment of staff, performance management, staff discipline and HR administration.
• to coordinate and /or conduct departmental training and conduct new hire hotel orientation program.
• implement corporate policies and procedures on compensation,incentive,bonus and benefits.
• continually assess employee morale by analyzing absenteeism and turnover records,lateness and resignations
• coordinate and oversee all matters related to staff accommodation,facilities and transport.
• coordinated,controls and inspects employees accommodation, staff canteen,rest rooms etc. ensuring it is of its highest possible standard of cleanliness and comfort.
• coordinate employee wellness and safety programs.
• conduct needs analysis, develop,implement and monitor training programs and materials.
• encourages a good standard of employee conduct and behavior and coordinates a disciplinary procedure as and when necessary .
• ensures appraisals are carried out for every employee every after 12months or as per hotels management policy and also reviews all appraisals and follows up on development needs if required.
• assist in communication of key messages to all staff
• assist in recruitment and hiring of all employee
• ability to remain calm and courteous in demanding situations.
• assists department heads/HOD’s in the formulation of HR policies and procedures for their respective departments.
• assists with and ensures that all procedures and concerning promotion,transfer and staff resignation is carried on within the company policy and also within legal boundaries.
• coordinate and supervise the administrative function and outsourced services of the organization including security services,management of the office premises,facilities and all office equipment and property and ensure safety in the work place and provision of working tools.
• develop and monitor implementation of effective human resources strategies and policies.
• support operational staff through proper staffing and training of associates

ExpressCredit is a global consumer finance company operating in Zambia and 3 surrounding countries, including Botswana, Namibia, and Lesotho. Our company helps individuals in a need of short-term and long-term financial solutions – all of which make a meaningful and lasting impact on the local communities.

Since 2018, ExpressCredit has more than tripled its global operations and grown significantly worldwide. If you want to work for a dynamic, forward-thinking and socially responsible financial services provider we are the right match for you!

To learn more about ExpressCredit, visit: https://www.expresscredit.co.zm/

We seek to recruit a self- motivated, experienced, skillful and result oriented professional based in Lusaka for the position of Human Resources Specialist.

Job Purpose

The Human Resources Specialist is responsible for providing professional HR support service covering Recruitment, Industrial Relations, Employee file Management, HR Information System Management, Leave Management, HR administration, Performance Management and overall HR advice and support.

Qualifications and Requirements

• Grade 12 School Certificate with 5 credits including English and Mathematics
  Minimum Advanced Diploma in Human Resources Management, Business Administration or business in related field. A bachelor’s degree would be an added advantage.
• Minimum 3 years’ professional work experience in a similar role
• Must be a paid-up Member of the ZIHRM
• Excellent skills using MS package – Word, Excel, PowerPoint, Access, and Internet Explorer
• Knowledge of the Zambian Labour Laws, HR Policies & Procedures
• Ability to maintain confidentiality and exercise extreme discretion.
• Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
• Strong interpersonal, coaching, communication, negotiation, and consultative skills at all levels.
• Ability to engage with and win the respect of leaders to successfully influence them on key change initiatives.
• A committed demeanor to constantly making improvements to all HR projects is highly desirable.
• Must be able to multi-task and enjoy maintaining good relationships with employees.
• Ability to handle and prioritize multiple tasks and meet all deadlines
• Strong organizational skills, and the ability to work under pressure; and
• Passion to serve, objective and uphold confidentiality
• The ability to adapt to different scenarios and work environments

Consultancy to review and update the Finance, Procurement, and Human Resource Manual.

1.     Background

The Zambia Non-Governmental Organisation Water, Sanitation and Hygiene Forum known as the NGO WASH Forum is a platform for NGO coordination, harmonisation of policy and practice.  Among other things, it sets out to provide a mechanism for effective consultation and a marketplace for information sharing among NGOs as well as other stakeholders on the achievement and challenges faced in the sector.  The Secretariat, which serves as the coordination arm of the NGO WASH Forum seeks to engage a qualified consultant to review the existing policy documents, assess alignment with best practices and current operational needs and recommend revisions for improvement.

2.     Objectives

The overall objective of this consultancy is to review and enhance the existing policy documents to foster good governance, transparency, accountability, and operational efficiency.

Specific objectives include:

• To critically assess the existing finance, human resource and procurement policies for consistency, clarity, and alignment with legal and regulatory requirements.

• The assessment shall cover specific finance policies (e.g. budgeting, payroll, travel and subsistence, asset management, grants management, fraud management

• Recommend minimum standards and Specific Finance Procedures (e.g. Procurement, banking, and accounting routines) among others.

• To identify gaps, redundancies, and areas for improvement within the policies.

• To benchmark the policies against best practices in the NGO sector and relevant Zambian laws.

• To develop comprehensive recommendations for revising and updating the policy manual.

• To provide guidance on implementing the revised policies and procedures.

3.     Scope of Work

The consultant will undertake the following tasks but shall not be limited to:

Reviewing existing documents:

Secretariat’s current policy manual.
Relevant Zambian laws and regulations regarding finance, human resources, and procurement.
Best practices in policy development for NGOs, particularly in the WASH sector.
Review current donor requirements.
Recommend new developments and best accounting and audit practices
Develop procurement and contracting policies and procedures
Develop NGO WASH Forum’s procurement tool kit,
Recommend and develop Grants Management procedures
Recommend Cost allocation policy for projects and donor proposals

Conducting stakeholder interviews:

Consult with key Secretariat staff, board members, and network members to gather feedback on existing policies and identify areas of concern.

Analysing findings:

Assess the effectiveness and relevance of existing policies for the Secretariat’s operations.
Identify inconsistencies, ambiguities, and potential risks.
Compare the Secretariat’s policies to best practices and legal requirements.
Presentation of the draft report to the NGO WASH Forum Board and Management team.
Train the Forum Secretariat staff on the revised Finance, Procurement and Human Resources polices and procedure manual.

Developing recommendations:

Propose clear and concise revisions to existing policies, considering stakeholder feedback and best practices.
Consider including flowcharts, templates, and practical guidance for policy implementation.
Develop an implementation plan for the revised policies.

Deliverables:

A comprehensive written report outlining the review findings, recommendations for revision, and an implementation plan.
A revised and updated draft of the Secretariat’s Finance, Human resource and procurement policy manual(s) incorporating the recommended changes.
A presentation summarizing the review findings and proposed revisions to the Secretariat staff and board.

Training

4.     Methodology

• It is expected that the consultant will carry out several activities:

• Propose and design a mixed-method approach in responding to different deliverables of this assignment.

• Conduct consultations with the Forum staff members, Board and stakeholders.

• Review current  Finance NGO WASH Forums and Procurement policies and procedures manual.

  • Use both SWOT and PESTEL models and other frontier models in developing NGO WASH Forum’s strategic direction and positioning.

• Apply relevant analytical to assess NGO WASH Forum’s financial and procurement processes, their risks and propose mitigation measures.

• Apply and introduce contemporary Finance, Accounting, Auditing and Supply Chains/Procurement best practices in reviewing and updating the existing Finance and Procurement policies and procedures manual.

5.     Consultant Qualifications

The consultant should possess the following qualifications and experience:

• Master’s degree in a relevant field (e.g., finance, human resources, public administration, law) or equivalent professional experience.

• Minimum of 10 years of experience in developing and reviewing policies for NGOs or similar organizations.

• Solid knowledge in financial management applicable to General Accepted Accounting Principles (GAAP), International Financial Reporting Standards (IFRS), International Standards on Auditing (ISA), Financial Statements Analysis and public financial management

• Knowledge and experience in managing multiple donor funds for program/project implementation and is familiar with various international donor expectations, audit, and grant compliance.

• Demonstrated expertise in finance, human resources, and procurement management for the NGO sector.

• Strong understanding of relevant Zambian laws and regulations.

• Excellent analytical, writing, and communication skills.

• Experience working with diverse stakeholders and facilitating participatory processes.

• Familiarity with the WASH sector in Zambia is a strong advantage.

6.     Supervision

The Consultant will be expected to be self-motivated and able to work independently. The NGO WASH Forum Board Chair and Treasurer with support from the Administration and Finance Officer will provide supervision and support including induction to the work, provision of the relevant background documents, and links to the relevant internal and external stakeholders.

Timeframes

It is anticipated that the assignment will be completed within 20 working days from the date of the signing of the contract between NGO WASH Forum and and the consultant.

How to Apply

Please respond to this EOI with not more than 15 pages technical and financial proposal (including all attachments) to  zambia_ngo_wash_forum_@yahoo.com

by 13:00pm CAT Friday 3rd May 2024

The EOI proposal should cover:

• Your understanding of the assignment.

• Evidence of past work experience.

• A proposed approach and methodology for carrying out the assignment.

• Core team, responsibilities, and level of effort.

• A detailed work plan, timeframes, and milestones.

• A financial proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs for each task or element in the ToR.

Any Inquiries can be sent to the same email and shall be collectively responded to not later than Friday 3rd May 2024

A Transport Company is looking for a qualified and competent individual to join our team and support our daily office works.

Title: Assistant HR/Admin Officer
Location: Garneton, Kitwe

Employment Terms: One(01) Year Contract term with provision of renewal

KEY RESPONSIBILITIES

• Recruitment

• Must be familiar with Employment act/Zambian Labor Laws

• Ability to maintain confidentiality for sensitive  Human Resources issues

• Coordinate communication with prospective candidates and schedule interviews for recruitment purposes

• Preparation of contracts for new employees, renewals for old employees

• Work hand in hand with other different department heads in ensuring that employee performance appraisals are done correctly, timely and fairly

• NAPSA, NHIMA, Workers compensation affairs and other Company related yearly documentations eg. Council, etc.

• Daily employee attendance checks and supervision

• Communicate with public services when necessary

• Attend to employees queries

• Update office policies as needed

MINIMUM REQUIREMENTS

• Full grade 12 certificate, Diploma in Human Resource Management, Business Administration or any related discipline. A Bachelor’s degree will be an added advantage

• Must be a paid up member of Zambia Institute of Human Resource Management

• Proven work experience in a similar role

• Experience with office management software like MS Office (MS Excel and MS Word, specifically) and office equipment

• Excellent written and verbal communication skills

If you meet the above requirements, email your Cover letter and Curriculum vitae as One Document (DOC or PDF) to hr6.otm@gmail.com

The Private Sector Engagement (PSE) Advisor serves the entire USAID/Zambia Mission, providing strategic guidance and support to USAID staff, implementing partners, and interagency colleagues to strengthen meaningful collaboration with the private sector. S/he will serve as a deal originator and is expected to actively grow USAID’s relationship with the private sector and leverage market-based solutions that help USAID more efficiently and sustainably achieve our strategic development objectives. Key responsibilities include mentoring, coaching, and training PSE points of contact within USAID offices, managing activities that include private sector partnerships, and evaluating the impact of USAID/private sector collaboration. The Advisor sits in the Program Office and reports to the Deputy Program Office Director.

Open to:

This is a Cooperating Country National (“CCN”) position. CCN means an individual who is a Zambian citizen, or a non-Zambian citizen lawfully admitted for permanent residence in the cooperating country.

Who we are:

The U.S. Agency for International Development is the world’s premier international development agency and a catalytic actor driving development results. We are a diverse organization with colleagues from over 5 countries. By joining us in the city of Lusaka, you will work in a unique, highly rewarding, and international work environment. We truly value diversity and inclusion and want to reflect the world we serve. We want the best people to work for us in an inclusive environment so welcome applications from all qualified candidates.

What USAID offers:

We want your time at USAID to be a rewarding and career-enriching experience. We offer an agile and flexible working environment with hybrid working opportunities including home office (where applicable). To support our international applicants, we offer relocation support that extends to your dependent family members. In addition, thanks to our ongoing commitment to diversity and inclusion, we offer a competitive compensation and benefits package, including support for working families including education allowances (where applicable). Finally, we offer a genuinely unique international working environment, which will give you exposure to the international development and the opportunity to collaborate with passionate experts from all over the world.

We strive to ensure that individuals are provided reasonable accommodation to participate in the application or interview process, and to perform essential job functions. Should you wish to request accommodation, support in completing this application or participating in the application process, then please reach out to the recruitment team at exozambiahr@usaid.gov

JOIN OUR COLLECTIVE CREATIVE!

HUMAN RESOURCE AND ADMINISTRATION MANAGER

Our client, dedicated to fostering the growth of environmentally sustainable businesses in Zambia through innovative market development, capacity building for high-growth enterprises, impactful financing mechanisms, and investment facilitation services, is seeking a competent and qualified Human Resource and Administration Manager.

Main Purpose of Job:

Human Resource and Administration Manager leads the Human Resource team and provides Human Resource support to all employees on integrated Human Resource solutions, including workforce planning, talent acquisition, performance management, talent development, leadership development, employee relations, administration and general employee well-being as required by the organisation’s human resource and operational functions.

Main duties and responsibilities:

• Strategy and Planning
• Stakeholder Management
• Resourcing and Development
• Human Resources Operations
• Employee Relations, Wellness and Health and Safety
• Organization Development
• Compensation and Benefits Reward
• Administration
• Reporting and Business Analytics
• Team Leadership, Coaching and Mentors

Key Responsibilities and time split

Main Activities

Strategy and Planning

• Contribute to the development of the Corporate Strategy;
• Provide strategic human resource guidance to the executive team; and
• Develop and execute human resource strategies in alignment with the organisation’s goals and objectives;

Stakeholder Management

• Manage relationships with external stakeholders, including donors, auditors, service providers and regulatory authorities.

Resourcing and Development

• Develop resourcing plans to meet the organisation’s staffing needs;
• Manage employee onboarding and offboarding;
• Manage effective performance and career development systems;
• Direct training activities from the annual plan;
• Coach staff and managers on SMART objectives and feedback as well as personal development plans; and
• Guide Managers in identifying training needs;

Human Resources Operations

• Oversee HR support for smooth business operations;
• Develop a comprehensive HR information system;
• Review, develop policies and maintain up-to-date HR policies and processes;;
• Implement HR Risk Management Plans; and
• Manage employee records and payroll compliance;

Employee Relations Wellness and Health and Safety

• Provide specialist advice to managers on employee relations within legal guidelines;
• Develop communication strategies to reduce conflicts;
• Manage fair grievance and disciplinary procedures;
• Implement effective wellness programs;
• Boost morale through engagement activities; and
• Lead safety and health compliance;

Organization Development

• Drive leadership development for the organisation’s growth;
• Advise on organizational structures and change management; and
• Support managers in implementing change effectively;

Compensation and Benefits

Reward

• Develop reward and remuneration policies to attract and retain talent;
• Create a reward policy based on contribution, not attendance; and
• Ensure legal compliance in terminal benefit payments;

Administration

• Manage the procurement of all of the organisation’s inventory and stock including assets and materials;
• Optimally manage the outsourcing services;
•  Manage the fleet and transport functions of the Organisation in order to minimize
  disruption of activities and reduce cost;
• Manage the office support services and premises of the organisation and;
• Managing office facilities optimally.

Reporting and Business Analytics

• Guide HR team in generating timely and precise reports;
• Lead and contribute to HR-related reporting for Board and Donors;

Team Leadership, Coaching and Mentors

• Define performance contracts for HR team, monitor progress, and foster skill growth;
• Manage personal workflow, prioritize tasks, and meet objectives on time and with quality; and
• Mentor HR team, promote learning, and encourage professional development;

Qualifications Experience and Skills:

• Considerable competence at senior management level is required to understand and apply advanced policies, practices, procedures, concepts, and principles;

General Education:

• Full Grade Twelve (12) Certificate

Professional/Academic Qualifications:

• First Degree in Human Resource Management or related Social Science discipline.
• Professional and valid membership to relevant professional body (ZIHRM)

Relevant Job Experience:

• Minimum of 5 years’ post qualifying experience in a cross-cultural environment institution at senior management.
• Experience in HR Generalist functions.
• Experience in working with donor programming, rules, and regulations.

Skills:

• Team building;
• Conflict management;
• Interpersonal  skills;
• Decision making skills;
• Conceptual skills; and
• Highest standards of integrity
• Strategic leadership and management skills;
• Organisation and coordination skills;
• Administrative skills;
• Influencing/persuasion/judgement;
• Organization and coordination skills
• Performance management and development;
• Developing motivation and coaching;
• Mentoring and counseling and;
• Strategy formulation and execution.
• Staff / Welfare administration;
• Industrial Relationship management/ knowledge of Labour law (Domestic);
• HR Policy development;
• Performance management;
• People, culture and relationship management;
• Reward & compensation management;
• Knowledge, competency and learning management;
• Recruitment and selection practices and management;
• Sound business acumen;
• Data analysis and interpretation skills;
• Governance, risk and compliance skills in the HR space;
• Administration skills (procurement, facilities and fleet)
• Project management skills;
• Change management skills and;
• Knowledge of the full MS Office suite

Applications must be addressed to:

The Managing Partner/CEO
Laura & Partners Consulting Limited CV 16
D.G Wallace Road,
COMESA Exhibition Village, Show grounds,
Lusaka

Applications must be emailed with the subject “Human Resource and Administration Manager” to Doris@lauraandpartners.com on or before 21st May 2024.

Job Title: Grants Acquisition Officer
Location: Head Office, Lusaka, Zambia
Start Date: April 2024
Reports to: Head of Strategy and Partnerships (HSP)

Job Summary:

The Grants Acquisition Officer will lead the development of high-quality grant proposals for government agencies, multilateral and bilateral institutions, and major foundations to support CRZ’s 2023 to 2026 strategy, reporting to the Head of Strategy and Partnerships (HSP). The position will work in a highly collaborative cross-team environment across departments and technical and finance staff. The officer will support evaluations of major grants to ensure cross-organizational learning, improved knowledge management, and the institutionalization of best practices within and outside Zambia. The officer will have no direct reports and will ensure grant proposals are fully compliant, efficiently supported, technically clear and accurate, and adhere to CRZ’s Organisation strategy. The officer must be able to effectively build and manage relationships with partner and donor agencies, and other internal and external stakeholders and support the building of public-private partnerships. This position will be based in Lusaka, Zambia, and will require some travel.

Key Responsibilities:

Proposal Development and Management:

• Work with the HSP to manage and lead high-quality proposal development for various funding opportunities.

• Lead the grant proposal team and consultants for successful bids.

• Collaborate with internal and external stakeholders to position the organization for success.

• Participate in the entire grant proposal process from conceptualization to submission and follow-ups.

• Lead proposal-related meetings and coordinate pre-solicitation proposal preparations.

• Manage the proposal review process ensuring compliance with guidelines and budget alignment.

Strategic Partnerships and Networking:

• Identify, nurture, and manage relationships with strategic partners to increase success in competitive calls.

• Gather intelligence on upcoming funding opportunities and donor trends to inform decision-making.

• Support the communications team in developing material for donor and partner engagement.

• Network with strategic donors, arrange and lead donor meetings, and conduct outreach.

Capacity Building and Collaboration:

• Strengthen the organization’s capacity in business development and proposal processes.

• Coordinate with field teams to gather relevant information for proposal design.

• Build effective working relationships with partners and consultants.

• Support recruitment process for partners and key personnel in proposals and ensure inclusion of qualified individuals.

• Collect and share lessons learned from proposal processes and facilitate program handover to the programs department.

Business Intelligence and Reporting:

• Lead business intelligence gathering and networking to form or join consortia and partnerships aligned with the organization’s mission.

• Produce systematic performance indicator reporting to inform management on grant acquisition progress and roadblocks.

• Gather, update, and share intelligence on upcoming opportunities and donor priorities with relevant teams.

In addition to individual tasks, the Grants Acquisition Officer will be expected to:

• To adhere to CRZ values and to actively promote their application amongst colleagues and stakeholders.

• To undertake tasks in a creative, self-driven and innovative fashion

• To identify and implement additional tasks/ideas of benefit to the organization.

Education and Experience:

• A bachelor’s degree or higher in Health, Public Health, International Development/Relations, or a related relevant technical discipline is strongly preferred

• At least four (4) years of experience with an NGO in a business development/program funding position involving proposal development and donor liaison.

• Two (2) or more years of experience working on USG proposal responses as a prime or sub-partner, including participating in capture efforts, writing relevant sections of proposals, and developing proposal budgets.

• Experience in developing successful proposals and/or tender bids to Institutional Donors, Foundations, and Private Funders.

• Experience in the technical implementation of health projects will be an added advantage.

Note: The above job description is not intended to be an all-inclusive list of duties and standards of the position. The job description may change from time to time.

Application Process:

For all interested candidates, please apply with this link here.

Deadline for Applications is 11:59 PM 14th April 2024

Kindly note that only shortlisted candidates will be contacted. 

Copper Rose Zambia Provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, colour, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. We also strive to achieve equal employment opportunities through continuing diversity enhancement initiatives. We welcome candidates of all backgrounds and with diverse experiences to apply. We are committed to evaluating applications fairly.

Macadams Zambia,bakery equipment and service provider is inviting applicants for the above position with the following minimum  requirements

1.Zambian Citizen

2.25yrs and above

3.Certificate in human resource management  or Business administration.

4.must be a member  of Zihrm

5.3years work experience

6.computer literate

7.understand labour laws

8.Formulate performance appraisals

Panda Africa is a licensed micro-finance institution that was incorporated and registered as a limited company in 2016 under Cap 388 company’s Act of the Laws of Zambia.

Our mission is to make financing accessible and affordable across Africa and the mandate is to provide tailor made affordable loans with flexible repayments to enable customers meet urgent financial needs with ease. We believe credit should be easily accessible to people. Anyone should be able to borrow as long as they have the capacity and willingness to pay back.

1. Assists with opening recruitment files.

2. Assists with contacting shortlisted candidates and arranging for virtual and in-person interviews.

3. Assist to maintain HR records through a documented filing system based on “easy to retrieve” principle.

4. Monitors leave accruals and tracks all leave taken monthly. Ensures all leave applications are duly signed and filed in employee personnel files, and that each leave plan is on file.

5. Responsible for updating and reconciling all staff records/bills for medical insurance, and Worker’s compensation.

6. Files all HR compliance reports.

7. Ensuring that all employees have valid contracts and the contracts are attested by the local labour office.

8. Assists with employee contract template preparations, staff timesheets and monthly payroll processing in conjunction with Finance Department.

9. Facilitates for sign off of exit checklist by Supervisor, IT and other departments for employees leaving the organisation.

10.Responsible for tracking staff performance and development; ensuring that all performance plans, coaching sessions are recorded, and final appraisals are on file.

Qualifications

Degree in Human Resources, or Public Administration.

Member of the Zambia Institute of Human Resources Management, with a valid practicing licence.

2.3 At least two (1) year’ experience in Human Resources.

2.4 Operational knowledge of human resource information management system(s) will be an advantage.

3. Preferred qualities:

3.1 Good understanding of Zambian labour laws.

3.2 Good computer skills, particularly Microsoft word, Excel and power point.

3.3 Strong interpersonal and team building skills.

3.4 Exceptional planning and time management skills, and ability to multitask with ease, adapting to frequently changing priorities.

3.5 Strong written and oral communication skills, including the ability to make presentations and write concise reports.

3.6 Ability to maintain a high level of accuracy and confidentiality concerning employees and employee records.

3.7 Competence using common desktop applications and internal systems.

The applicant should have a deep desire to learn and contribute to the HR/Admin department.

How to apply

Candidates who meet the above requirements are encouraged to send a CV and cover letter in PDF format as one document to hr@pandaafrica.com

Deadline:19/4/2024

Do you have a passion for HR and a desire to empower communities?

Free Haven Community Initiative, a poverty-alleviation NGO in Livingstone, Zambia, seeks a qualified Human Resource Specialist!

Who we are?

Free Haven Community Initiative (FHCI) is a registered Non-Governmental Organization (NGO) based in Livingstone, Zambia. We are dedicated to providing a brighter future for Zambia’s children by unlocking their potential through education.

Education at the Heart:

At FHCI, we believe education is the foundation for a thriving future.  We work to ensure all children have access to quality education by:

Sponsorship Program: We match students in need with sponsors from across the globe. These sponsors generously contribute to cover school fees, uniforms, and additional educational resources. This includes funding for extra lessons and nutritious lunches, ensuring students have the support they need to succeed.

University Support: We extend our support beyond primary and secondary education, sponsoring a select group of deserving students through their university studies.

Beyond Education: Our impact extends beyond education. We also run various empowerment and feeding programs in Livingstone and surrounding areas, addressing critical needs and fostering a sense of self-sufficiency in the communities we serve.

Aligned with Zambia’s Vision: Our mission aligns perfectly with Zambia’s national goal of achieving gender equity and empowering the rising generation by 2030.  We work tirelessly to provide obtainable education, nutrition, health services, and empowerment programs, paving the way for a brighter future for Zambia’s youth.

Responsibilities:

– Contract Management & Updates

– Conflict Resolution

– Staff Development & Performance Reviews

– Staff Handbook & Policy Management & Timekeeping

– Diversity & Inclusion Initiatives

– Volunteer & Intern Management

– Recruitment & Hiring

Qualifications:

– 5+ years HR experience

– HR Diploma/Degree (or related)

– Cultural Diversity Certificate

– Communication Certificate

– Strong Math & Technology Skills

– Residency in Livingstone (or willingness to relocate)

– 3 Professional References

About the Position:

– Volunteer period (1-3 months) followed by full-time employment

– Salary: K5,000-K6,000/month (commensurate with experience)

Apply by July 4th! Fill out the Application Form at this link. 

Note: Applications not meeting ALL requirements will not be considered.

Equal Opportunity at FHCI

At Free Haven Community Initiative (FHCI), we are committed to fostering a diverse and inclusive work environment. We believe that the strength of our organization lies in the unique perspectives and experiences of our staff.

We actively promote equal opportunity in all aspects of employment, including recruitment, selection, promotion, and training. We do not discriminate on the basis of race, ethnicity, national origin, gender, sexual orientation, age, religion, or disability.

Do you have a passion for HR and a desire to empower communities?

Free Haven Community Initiative, a poverty-alleviation NGO in Livingstone, Zambia, seeks a qualified Human Resource Specialist!

Who we are?

Free Haven Community Initiative (FHCI) is a registered Non-Governmental Organization (NGO) based in Livingstone, Zambia. We are dedicated to providing a brighter future for Zambia’s children by unlocking their potential through education.

Education at the Heart:

At FHCI, we believe education is the foundation for a thriving future.  We work to ensure all children have access to quality education by:

Sponsorship Program: We match students in need with sponsors from across the globe. These sponsors generously contribute to cover school fees, uniforms, and additional educational resources. This includes funding for extra lessons and nutritious lunches, ensuring students have the support they need to succeed.

University Support: We extend our support beyond primary and secondary education, sponsoring a select group of deserving students through their university studies.

Beyond Education: Our impact extends beyond education. We also run various empowerment and feeding programs in Livingstone and surrounding areas, addressing critical needs and fostering a sense of self-sufficiency in the communities we serve.

Aligned with Zambia’s Vision: Our mission aligns perfectly with Zambia’s national goal of achieving gender equity and empowering the rising generation by 2030.  We work tirelessly to provide obtainable education, nutrition, health services, and empowerment programs, paving the way for a brighter future for Zambia’s youth.

Responsibilities:

– Contract Management & Updates

– Conflict Resolution

– Staff Development & Performance Reviews

– Staff Handbook & Policy Management & Timekeeping

– Diversity & Inclusion Initiatives

– Volunteer & Intern Management

– Recruitment & Hiring

Qualifications:

– 5+ years HR experience

– HR Diploma/Degree (or related)

– Cultural Diversity Certificate

– Communication Certificate

– Strong Math & Technology Skills

– Residency in Livingstone (or willingness to relocate)

– 3 Professional References

About the Position:

– Volunteer period (1-3 months) followed by full-time employment

– Salary: K5,000-K6,000/month (commensurate with experience)

Apply by July 4th! Fill out the Application Form at this link. 

Note: Applications not meeting ALL requirements will not be considered.

Equal Opportunity at FHCI

At Free Haven Community Initiative (FHCI), we are committed to fostering a diverse and inclusive work environment. We believe that the strength of our organization lies in the unique perspectives and experiences of our staff.

We actively promote equal opportunity in all aspects of employment, including recruitment, selection, promotion, and training. We do not discriminate on the basis of race, ethnicity, national origin, gender, sexual orientation, age, religion, or disability.

Job Title: Human Resource and Administrative Intern

Company: Emerging Cooking Solutions (Zambia) Limited, trading as SupaMoto

Duration: 3 Months

About Us:

Emerging Cooking Solutions (Zambia) Limited, trading as SupaMoto, is a leading player in the Advanced Biomass Cooking sector, dedicated to positive global impacts. As a Zambian/Swedish joint venture, we introduce clean-burning modern cook-stoves that use renewable cooking fuel pellets. Our locally produced pellets are an affordable and eco-friendly alternative to charcoal, promoting environmental sustainability and addressing the challenge of deforestation.

We are a young, dynamic start-up company and a leader in the Advanced Biomass Cooking sector, committed to creating positive impacts globally. From humble beginnings, we have cultivated a vibrant spirit and now boast excellent potential for growth. As we flourish, we seek an energetic and committed professional to join our team as Human Resource and Admin Intern.

In line with the company’s origins, we seek a committed and dynamic individual who can grow into the team and the role. The right person will be eager and brilliant, with strong interpersonal skills, integrity, and a love for systems and processes.

Position Overview:

As the Human Resource and Administrative Intern, you will provide comprehensive support to our Human Resources and Administrative department, contributing to the overall efficiency of our dynamic team.

Responsibilities:

Human Resource Support:

• Record keeping: Ensuring accurate and proper record-keeping of employee information in electronic and digital format.
• Recruitment Support: Support the recruitment process and all related activities such as Job Advertisements, Interviewing, Selection and Reference Checking
• Employee Relations: Provide support in handling employee inquiries and concerns and assist in organizing employee engagement activities or events.

Administrative Support:

• Administration: Perform necessary administrative and clerical support tasks as needed, including basic filing, scanning, and recordkeeping.
• Procurement: Prepare purchase requisitions, oversee the procurement of office supplies and equipment, and maintain an organised inventory.
• Levy and Obligation Handling: Organize payments of business levies and other obligations, ensuring compliance with legal and regulatory requirements.
• Stationery and Books Management: Handle the distribution of office stationery, manage company books, and ensure proper record-keeping for easy retrieval.
• Meeting Coordination: Assist with organising meetings, including room preparation, logistics, and documentation.
• Team Collaboration: Actively collaborate with team members to address administrative needs and contribute to a positive working atmosphere.
• Ad Hoc Tasks: Undertake other administrative tasks as assigned by supervisors to support the overall functioning of the office.
• Front Desk Attendance: Welcoming customers and suppliers alike, providing confident and efficient support to visitors to the Supamoto Head Office.

Additional Responsibilities:

• Visitor Engagement: Welcome clients, visitors, and guests in a professional and friendly manner, creating a positive first impression.
• Direction and Assistance: Determine the purpose of the visit, provide appropriate guidance, and ensure a seamless experience for guests and staff.
• Communication Management: Take messages promptly and ensure efficient communication within the organisation, maintaining confidentiality when necessary.
• Mail and Deliveries: Receive and manage mail, documents, packages, and courier deliveries, ensuring timely distribution and tracking.
• Environment and Facility Maintenance: Collaborate in maintaining a clean and conducive working environment, overseeing facility-related tasks.
• Professional Etiquette: Uphold business etiquette and maintain a professional appearance, reflecting the values of SupaMoto.

Skill requirements:

• Effective communication, including writing, speaking and interpersonal communication.
• Quick critical thinking and problem-solving abilities.
• Excellent customer service and client relations skills.
• Proficient in office equipment: printers, copiers, scanners, and fax machines
• Competency in graphics programs would be an advantage.
• Organisational and time management skills.
• Good collaboration and teamwork abilities.
• Great leadership and goal-setting skills.
• Ability to work in a fast-paced environment.
• Advanced data analysis and data visualisation
• Team player with a positive attitude.

Requirements:

• A degree or perusing a degree in business administration, Human Resource or similar.
• Competent use of Microsoft suite of applications: Word, Excel, and Outlook
• Detail-oriented and able to work independently.
• Eagerness to learn and contribute to a dynamic team environment.
• Excellent time management skills with the ability to work autonomously.
• Ability to maintain confidentiality and handle sensitive information with discretion.

How to Apply:

If you are ready to contribute to a company with excellent growth potential and possess the skills mentioned above, please submit your resume and cover letter to recruitment@supamoto.co.zm with the subject line “Human Resource and Administrative Intern. Application: YOUR NAME.”

We welcome candidates who share our commitment to sustainable development, environmental conservation, and global impact.

Application Deadline: 14th June, 2024

Thank you for considering SupaMoto as your workplace. We look forward to receiving your application.

Note: We encourage candidates from diverse and minority backgrounds, including women, who share our commitment to sustainable development, environmental conservation, and global impact, particularly in the Advanced Biomass Cooking sector, to apply. This position is suited for individuals with a passion for making a positive impact and demonstrating exceptional learning ability.

About Us: Join our team and help shape a dynamic and inclusive workplace in the manufacturing sector.

Responsibilities:

Develop and implement HR strategies and initiatives aligned with business goals

Manage employee relations, addressing demands, grievances, and other issues

Oversee recruitment and selection processes

Administer performance appraisal systems

Maintain compensation and benefits programs

Requirements:

Proven experience as an HR Manager or similar role

Proficiency in HR systems and databases

Strong communication, negotiation, and presentation skills

Degree in Human Resources or a related field and ZIHRM Membership.

Send your cv and relevant qualifications to Sanhejobs@gmail.com

ExpressCredit is a global consumer finance company operating in Zambia and 3 surrounding countries, including Botswana, Namibia, and Lesotho. Our company helps individuals in a need of short-term and long-term financial solutions – all of which make a meaningful and lasting impact on the local communities.

Since 2018, ExpressCredit has more than tripled its global operations and grown significantly worldwide. If you want to work for a dynamic, forward-thinking and socially responsible financial services provider we are the right match for you!

To learn more about ExpressCredit, visit: https://www.expresscredit.co.zm/

We seek to recruit a self- motivated, experienced, skillful and result oriented professional based in Lusaka for the position of Human Resources Specialist.

Job Purpose

The Human Resources Specialist is responsible for providing professional HR support service covering Recruitment, Industrial Relations, Employee file Management, HR Information System Management, Leave Management, HR administration, Performance Management and overall HR advice and support.

Qualifications and Requirements

• Grade 12 School Certificate with 5 credits including English and Mathematics
  Minimum Advanced Diploma in Human Resources Management, Business Administration or business in related field. A bachelor’s degree would be an added advantage.
• Minimum 3 years’ professional work experience in a similar role
• Must be a paid-up Member of the ZIHRM
• Excellent skills using MS package – Word, Excel, PowerPoint, Access, and Internet Explorer
• Knowledge of the Zambian Labour Laws, HR Policies & Procedures
• Ability to maintain confidentiality and exercise extreme discretion.
• Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
• Strong interpersonal, coaching, communication, negotiation, and consultative skills at all levels.
• Ability to engage with and win the respect of leaders to successfully influence them on key change initiatives.
• A committed demeanor to constantly making improvements to all HR projects is highly desirable.
• Must be able to multi-task and enjoy maintaining good relationships with employees.
• Ability to handle and prioritize multiple tasks and meet all deadlines
• Strong organizational skills, and the ability to work under pressure; and
• Passion to serve, objective and uphold confidentiality
• The ability to adapt to different scenarios and work environments

People who meet the following responsibilities and qualifications are eligible to apply

Brief introduction

Zambia-China Economic & Trade Cooperation Zone Development Limited (ZCCZ) is the 1st declared MFEZ in Zambia by the Zambian government. We are working to develop two Multi-Functional Economic Zones in both Chambishi and Lusaka through the construction of infrastructure and the attraction of Foreign Direct investment.

Human Resource Officer to ensure accuracy and provide excellent service. The successful candidate will be responsible for the following key Duties:

a.    Support preparation of staff payroll monthly.

b.   Assist in the design, development and delivery of strategic and operational HR services of the company.

c.    Assist in carrying out staff audits, identify gaps and propose staffing levels for the company.

d.   Implement HR policies, practices, and procedures, and ensure compliance with legal laws and/or regulations as regards to recruitment.

e.    Assist in the drafting of job advertisements for vacant jobs, screening applications, shortlisting and interviewing and selecting candidates.

f.    Assist in reviewing departmental recruitments, review contracts and renewals to ensure all records are up to date.

g.   Maintain an up-to-date and accurate staff records and filing system.

h.   Negotiate salaries, and working conditions with staff and trade union representatives

Qualifications

Full grade 12 certificate, Diploma in Human Resource Management, Business Administration or any related discipline. A Bachelor’s degree will be an added advantage
Must be a paid-up member of Zambia Institute of Human Resource Management
5 years of proven work experience in a similar role
Experience with office management software like MS Office (MS Excel and MS Word, specifically) and office equipment
Excellent written and verbal communication skills.

Applications that meet the above should send their COVER LETTER, CV and QUALIFICATIONS as ONE DOCUMENT   to hrjobrecruitment77@gmail.com

The closing date for applications will be 30th June 2024

Shortlisted candidates will be contacted.

JOB VACANCY

DEPARTMENT – HUMAN RESOURCE

Mansa Sugar Limited invites applications from suitably qualified candidates to fill in the position of;

1)   HUMAN RESOURCE OFFICER

The incumbent will work under the direct supervision of the Human Resource Manager to carry out the following duties;

• Participate in the recruitment process by posting job openings, screening resumes, scheduling interviews and conducting reference checks.
• Support the onboarding process for new hires, including preparing orientation materials and assisting with training sessions.
• Support preparation of staff payroll monthly.
• Maintain an up-to-date and accurate staff records and filing system.
• Handle disciplinary procedure.
• Attend to employee queries on day to day about HR-Matters.
• Provide HR reports on weekly, monthly, quarterly basis or as required.

QUALIFICATIONS

• Full grade (12) certificate;
• Diploma in Human Resource Management.
• Proficiency in Microsoft Office Suite (Word and Excel,)
• Must be a paid-up Member of the ZIHRM
• Knowledge of the Zambian Labour Laws, HR Policies & Procedures
• Minimum 3 years’ professional work experience in a similar role

PERSONAL ATTRIBUTES

• High ethical standards of behavior, respect for others, and confidentiality.
• Strong interpersonal skills
• Ability to work in a multicultural and diverse environment.
• Energetic, proactive, and capable of working independently.
• Flexible and creative with a positive attitude and an aptitude for solving problems.
• Attention to detail and strong analytical skills.

Candidates who meet the above requirements are advised to send their cover letters and CV only to recruitment@mansasugar.com stating clearly the position being applied for in the Subject line before close of business on 5th June 2024. Do not attach any certificates at this stage

Because of the large volume of applications received, only shot listed candidates will be contacted.

Mansa Sugar limited is an equal opportunity employer and strongly advises both males and females to apply.

JOB VACANCY

DEPARTMENT – HUMAN RESOURCE

Mansa Sugar Limited invites applications from suitably qualified candidates to fill in the position of;

1)   HUMAN RESOURCE OFFICER

The incumbent will work under the direct supervision of the Human Resource Manager to carry out the following duties;

• Participate in the recruitment process by posting job openings, screening resumes, scheduling interviews and conducting reference checks.
• Support the onboarding process for new hires, including preparing orientation materials and assisting with training sessions.
• Support preparation of staff payroll monthly.
• Maintain an up-to-date and accurate staff records and filing system.
• Handle disciplinary procedure.
• Attend to employee queries on day to day about HR-Matters.
• Provide HR reports on weekly, monthly, quarterly basis or as required.

QUALIFICATIONS

• Full grade (12) certificate;
• Diploma in Human Resource Management.
• Proficiency in Microsoft Office Suite (Word and Excel,)
• Must be a paid-up Member of the ZIHRM
• Knowledge of the Zambian Labour Laws, HR Policies & Procedures
• Minimum 3 years’ professional work experience in a similar role

PERSONAL ATTRIBUTES

• High ethical standards of behavior, respect for others, and confidentiality.
• Strong interpersonal skills
• Ability to work in a multicultural and diverse environment.
• Energetic, proactive, and capable of working independently.
• Flexible and creative with a positive attitude and an aptitude for solving problems.
• Attention to detail and strong analytical skills.

Candidates who meet the above requirements are advised to send their cover letters and CV only to recruitment@mansasugar.com stating clearly the position being applied for in the Subject line before close of business on 5th June 2024. Do not attach any certificates at this stage

Because of the large volume of applications received, only shot listed candidates will be contacted.

Mansa Sugar limited is an equal opportunity employer and strongly advises both males and females to apply.

A reputable Zambian Media Group urgently seeks services of a versatile Resource Mobilisation Officer whose responsibility will be project proposal writing and liaison with Donor organisations.

Qualifications & skill Requirements

• Minimum Bachelors degree in Economics, Business Administration, development Studies or any relevant social science or management field from a recognised and reputable institution.
• Traceable work experience in a similar role.
• Knowledge of and experience with diverse donors/funders.
• Familiarity with tracking donor trends and solicitation processes.
• Robust experience in proposal and budget development, program implementation, monitoring evaluation and reporting.
• Technical writing skills.
• Ability to learn, understand and maintain current best practices in fundraising.
• Solid computer skills and awareness of web-based advertising and social media.

A reputable Zambian Media Group urgently seeks services of a versatile Resource Mobilisation Officer whose responsibility will be project proposal writing and liaison with Donor organisations.

Qualifications & skill Requirements

• Minimum Bachelors degree in Economics, Business Administration, development Studies or any relevant social science or management field from a recognised and reputable institution.
• Traceable work experience in a similar role.
• Knowledge of and experience with diverse donors/funders.
• Familiarity with tracking donor trends and solicitation processes.
• Robust experience in proposal and budget development, program implementation, monitoring evaluation and reporting.
• Technical writing skills.
• Ability to learn, understand and maintain current best practices in fundraising.
• Solid computer skills and awareness of web-based advertising and social media.

A reputable Zambian Media Group urgently seeks services of a versatile Resource Mobilisation Officer whose responsibility will be project proposal writing and liaison with Donor organisations.

Qualifications & skill Requirements

• Minimum Bachelors degree in Economics, Business Administration, development Studies or any relevant social science or management field from a recognised and reputable institution.
• Traceable work experience in a similar role.
• Knowledge of and experience with diverse donors/funders.
• Familiarity with tracking donor trends and solicitation processes.
• Robust experience in proposal and budget development, program implementation, monitoring evaluation and reporting.
• Technical writing skills.
• Ability to learn, understand and maintain current best practices in fundraising.
• Solid computer skills and awareness of web-based advertising and social media.

Our client, one of Zambia’s leading air conditioning, refrigeration, elevator & escalator company is currently seeking a detail-oriented and proactive Human Resource Officer with a focus on administration and operations. In this role, you will be responsible for supporting the HR department in various administrative tasks and operational activities. You will assist in maintaining HR systems and databases, coordinating employee onboarding and offboarding processes, managing employee records, and providing general HR support to employees and managers.

Key Tasks and Responsibilities

• Oversee the recruitment process for the company, including the shortlisting, preliminary interviews and arrangement of final interviews with Heads of Departments.
• Coordinate the employee onboarding process, including conducting orientation sessions and preparing onboarding materials.
• Manage employee records, both physical and electronic, ensuring accurate, up-to-date employee information, confidentiality and compliance with data protection regulations.
• Ensure compliance with employment laws and regulations and represent the company in labour related disputes.
• Discuss employee rights with unions, management, and stakeholders.
• Participate in union negotiations where necessary.
• Manage the time and attendance of employees through biometrics and prepare and administrator payroll on Belina Payroll, Dove Payroll or an integrated payroll package.
• Maintain leave records, track attendance, and processing employee benefits.
• Respond to HR-related inquiries from employees and managers, providing guidance and assistance as needed.
• Manage the renewal of the company and employees membership and licenses with Energy Regulation Board (ERB) and Engineering Institute of Zambia (EIZ)
• Support in the implementation of HR policies, procedures, and programs; especially in the handling of disciplinary action, grievances and general HR issues.
• Offer advice and guidance, using awareness of best HR practices and company knowledge, to evidence appropriate decision-making by other leaders within the company.
• Support in the preparation of HR reports and documentation.
• Handle employee offboarding processes, including conducting exit interviews and collecting company assets.

Desired Skills, Qualifications and Experience:

• Bachelor’s Degree in Human Resources or equivalent.
• Minimum of 5 years of experience working in the engineering industry; demonstrable experience in HR administration and operations roles is an added advantage.
• Proficient knowledge of Dove and Belina Payroll systems; additional proficiency in Sage, Quick Books is an added advantage.
• Must be a fully paid-up Associate or Full Member of Zambia Institute of Human Resource Management (ZIHRM).
• Must have full and demonstrable knowledge of the current Labour Legislation, especially those that are applicable in the engineering industry.
• Experience on processing of work permits is an added advantage.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive and confidential information with professionalism and integrity.
• Proficiency in Microsoft Office applications.
• Ability to work independently and in a team environment.

How to Apply

If you are a motivated HR professional with strong administrative skills and a commitment to excellence, we encourage you to submit your application on our job portal before 13th June 2024. Only shortlisted candidates will be contacted.

1. Handling of discilinary/ labour related matter

2. Issuing Employment contracts

3. Preparation of payroll

4. Submit statutory returns such as NAPSA, NHIMA and PAYE.

Job Title: Human Resources Assistant

Company: Kitwe Opticians Ltd.

Company Description: Kitwe Opticians Ltd. is a leading provider of optical services in Zambia, specializing in the dispensing of frames and optical lenses. With headquarters in Kitwe and five outlets across the country, we are committed to delivering exceptional customer service and quality products.

Location: Kitwe, Zambia

Closing Date: June 30th, 2024

Job Summary:

We seek a highly organized and detail-oriented Human Resources Assistant to support our HR team in Kitwe, Zambia. As we expand our operations, we need a talented individual to assist in various HR aspects, including recruitment, employee relations, administrative tasks, team building, and research.

Key Requirements:

– Grade 12 Certificate
– Degree or Diploma in Human Resources or related field from a renowned university
– Excellent English literacy skills (reading, writing, and communication)
– Strong organizational and administrative skills
– Ability to maintain confidentiality and handle sensitive information
– Proficiency in MS Office and HR software (added advantage)
– Strong problem-solving and analytical skills

Responsibilities:

– Assist in recruitment and selection processes
– Maintain accurate and up-to-date employee records and databases
– Support employee relations, benefits administration, and compliance
– Coordinate training and development programs
– Prepare reports and analytics as needed
– Provide general administrative support to the HR team
– Assist in team building and development initiatives
– Conduct research on best HR practices and trends

Application Instructions:

If you meet the above requirements, please submit your CV and academic qualifications to:
Patiencechilufya590@gmail.com

Fresh graduates are encouraged to apply!

*Join our team and support our growth and success!

Job Title: Human Resources Assistant

Company: Kitwe Opticians Ltd.

Company Description: Kitwe Opticians Ltd. is a leading provider of optical services in Zambia, specializing in the dispensing of frames and optical lenses. With headquarters in Kitwe and five outlets across the country, we are committed to delivering exceptional customer service and quality products.

Location: Kitwe, Zambia

Closing Date: June 30th, 2024

Job Summary:

We seek a highly organized and detail-oriented Human Resources Assistant to support our HR team in Kitwe, Zambia. As we expand our operations, we need a talented individual to assist in various HR aspects, including recruitment, employee relations, administrative tasks, team building, and research.

Key Requirements:

– Grade 12 Certificate
– Degree or Diploma in Human Resources or related field from a renowned university
– Excellent English literacy skills (reading, writing, and communication)
– Strong organizational and administrative skills
– Ability to maintain confidentiality and handle sensitive information
– Proficiency in MS Office and HR software (added advantage)
– Strong problem-solving and analytical skills

Responsibilities:

– Assist in recruitment and selection processes
– Maintain accurate and up-to-date employee records and databases
– Support employee relations, benefits administration, and compliance
– Coordinate training and development programs
– Prepare reports and analytics as needed
– Provide general administrative support to the HR team
– Assist in team building and development initiatives
– Conduct research on best HR practices and trends

Application Instructions:

If you meet the above requirements, please submit your CV and academic qualifications to:
Patiencechilufya590@gmail.com

Fresh graduates are encouraged to apply!

*Join our team and support our growth and success!

JOB TITLE: HUMAN RESOURCES OFFICER

REPORTING TO: HEAD OF FINANCE & ADMINISTRATION

PURPOSE OF JOB:

Supervise the hiring process, from recruiting, interviewing, and hiring new staff. Help connect management with employees, build an employer brand, improve employee engagement, build strategic talent resources plans and Manage staff welfare and conflict/disciplinary matters.

DUTIES AND RESPONSIBILITIES:

• Ensure that accurate job descriptions are in place and provide assistance with the compiling of job descriptions.
• Work closely with line managers, providing them with expert guidance, coaching and support on the full range of HR activities.
• Keep up to date with legal developments and advise management on compliance and risk factors.
• Prepare HR Manual and Company Code of Conduct to be provided to and signed off on by all new employees
• Develop, implement and maintain HR policies.
• Monitor, implement and review the system of performance appraisals and continually develop as necessary
• Training and Development. managing both internal and external training provision as and when required,  further monitoring training costs against budget.
• Handle conflicts, disciplinary actions, grievance and terminations
• Manage payroll

Human Resource Officer

A highly reputable hospital is seeking to recruit suitably qualified individuals for the position of “Human Resource Officer” reporting to the Human Resource Manager.

Job Responsibilities:

Support all internal and external HR-related inquiries or requests.
Maintain and updating accurate records of employees.
Assist with the recruitment process by identifying candidates, performing reference checks, and preparing employment contracts.
Maintaining and Monitoring the Biometric Finger Print Machine.
Assist with performance management procedures.
Schedule meetings, interviews and any other HR events.
Perform orientations and update records of new staff.
Ensuring that all employee’s records are properly filed in the system
Assist with investigation of employee issues and conflicts and brings them to resolution.
Preparing payroll inputs and updating employees’ leave database.

Other:

Perform any other lawful duties as assigned.

Qualification and Skills:

Diploma in Human Resource Management or related fields.
Minimum of 2 years of work experience as an HR. Officer.
Effective HR administration and people management skills.
Full understanding of HR functions and best practices.
Excellent written and verbal communication skills.
Works well under pressure and meets tight deadlines.
Highly computer literate with capability in email, MS Office, and related business and communication tools.
Ability to accurately follow instructions.
Must be a fully registered Member of Zambia Institute of Human Resource Management and the license must be attached to the Curriculum Vitae (CV).

NB. If you have not heard from us by 14:00hours of the 4th July, 2024 then you have not met our qualifications.

Job application procedure

Candidates that meet the requirements are to send their updated CVs ONLY to mainzafanwell@gmail.com before Thursday, July 4, 2024, 10: 00hours and make sure you indicate your salary expectation.

The Human Resources Officer (HRO) will lead, direct and manage the day-to- day Human Resources and related administrative activities for the organization. The HRO will provide oversight and guidance to the development and monitoring of processes related to recruitment and retention, compliance, compensation, benefits, training and development; as well as oversee administrative functions. The HRO will provide strategic guidance on HR to the office.

Job Duties and Responsibilities include, but are not limited to:

Recruitment and Retention:

1. Develop, Implement and oversee the recruitment process.
2. Review job advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate interview teams, participate in interviewing candidates and ensure that documentation is collected and recorded/filed.
3. Oversee all labour engagement for the country office and manage the new hire orientation and exit process.

Compliance and Record Keeping:
1. Annually review the Personnel Handbook recommending amendments needed due to changes in local conditions or labour laws.
2. Manage timesheets for office, ensuring timely submission, approval, accuracy, and filing.

Compensation and Benefits:
1. Monitor compensation – ensuring internal equity & compliance and benefits.
2. Facilitate job analysis and update job descriptions.

Payroll and Budget:
1. Coordinate with Finance Manager in the preparation of monthly Payroll.
2. Review employee final payments for accuracy and compliance with labour laws.

Training and Development and Performance Maintenance:
1. Evaluate the need for employee training and development and make recommendations.
2. Oversee the coordination and implementation of annual performance reviews

Employee Relations:
1. Work with senior management to resolve employee relations issues pragmatically.
2. Investigate employee relations issues &work to ensure human resources related decisions
are consistent and fair.

Required Qualifications

Academic Qualification

• Bachelor’s Degree in human resources or related discipline, or equivalent combination of education and experience. Master’s Degree is preferred.
• Must have affiliation/membership of Zambia Institute of Human Resource Management (ZIHRM)

Work Experience

• Minimum of 5 years’ experience in the field of human resources as HR Manager or Similar Role

Other Competencies/Abilities/Skills Required

• Must be familiar with country specific laws and regulations governing Human Resources.
• Proven working experience as an HR Manager or similar role
• People-oriented and results-driven
• Demonstrable experience with HR metrics
• Knowledge of HR systems and databases Ability to architect strategy along with leadership skills
• Excellent active listening, negotiation, and presentation skills
• Competence to build and effectively manage interpersonal relationships at all levels of the company

The Human Resources Officer (HRO) will lead, direct and manage the day-to- day Human Resources and related administrative activities for the organization. The HRO will provide oversight and guidance to the development and monitoring of processes related to recruitment and retention, compliance, compensation, benefits, training and development; as well as oversee administrative functions. The HRO will provide strategic guidance on HR to the office.

Job Duties and Responsibilities include, but are not limited to:

Recruitment and Retention:

1. Develop, Implement and oversee the recruitment process.
2. Review job advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate interview teams, participate in interviewing candidates and ensure that documentation is collected and recorded/filed.
3. Oversee all labour engagement for the country office and manage the new hire orientation and exit process.

Compliance and Record Keeping:
1. Annually review the Personnel Handbook recommending amendments needed due to changes in local conditions or labour laws.
2. Manage timesheets for office, ensuring timely submission, approval, accuracy, and filing.

Compensation and Benefits:
1. Monitor compensation – ensuring internal equity & compliance and benefits.
2. Facilitate job analysis and update job descriptions.

Payroll and Budget:
1. Coordinate with Finance Manager in the preparation of monthly Payroll.
2. Review employee final payments for accuracy and compliance with labour laws.

Training and Development and Performance Maintenance:
1. Evaluate the need for employee training and development and make recommendations.
2. Oversee the coordination and implementation of annual performance reviews

Employee Relations:
1. Work with senior management to resolve employee relations issues pragmatically.
2. Investigate employee relations issues &work to ensure human resources related decisions
are consistent and fair.

Required Qualifications

Academic Qualification

• Bachelor’s Degree in human resources or related discipline, or equivalent combination of education and experience. Master’s Degree is preferred.
• Must have affiliation/membership of Zambia Institute of Human Resource Management (ZIHRM)

Work Experience

• Minimum of 5 years’ experience in the field of human resources as HR Manager or Similar Role

Other Competencies/Abilities/Skills Required

• Must be familiar with country specific laws and regulations governing Human Resources.
• Proven working experience as an HR Manager or similar role
• People-oriented and results-driven
• Demonstrable experience with HR metrics
• Knowledge of HR systems and databases Ability to architect strategy along with leadership skills
• Excellent active listening, negotiation, and presentation skills
• Competence to build and effectively manage interpersonal relationships at all levels of the company

HUMAN RESOURCES SPECIALIST

• Location: Lusaka
• Company: Jianfeng Company Limited
• Job Type: Contract

About Us

Jianfeng Business Solutions is a leading provider of bookkeeping and secretarial services to Small and Medium Size (SME) Chinese clients and known for our dedication to excellence and innovation with a strong emphasis on providing exceptional customer support and services.

Job Description:

We are seeking a dedicated Human Resources Specialist to join our growing dynamic team.

As a Human Resources Specialist, you will play a crucial role in managing our HR operations. You will handle various HR functions, including recruitment, onboarding, employee relations, performance management, and compliance with labor laws

Key Responsibilities:

• Manage the full recruitment lifecycle, from job postings to candidate interviews and hiring decisions.
• Conduct new employee orientations and ensure a smooth onboarding process.
• Develop and update HR policies and procedures in line with current legislation.
• Ensure compliance with local employment laws and regulations.
• Provide guidance and support to employees on HR-related issues and conflict resolution.
• Maintain accurate and up-to-date employee records.
• Oversee performance management processes, including annual reviews and performance improvement plans.
• Coordinate and support employee training and development programs.
• Assist with payroll processing and benefits administration.
• Participate in HR projects, such as employee engagement initiatives and organizational development.

Requirements:

• Bachelor’s degree in human resources, Business Administration, or a related field.
• Proven experience as an HR Specialist, HR Generalist, or in a similar HR role.
• Strong understanding of HR practices, labor laws, and regulations.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Proficient in HR software and Microsoft Office Suite.
• HR certification
• Ability to handle sensitive and confidential information with discretion.

Benefits:

• Competitive salary
• Health insurance
• Professional development opportunities
• Friendly and supportive work environment

How to Apply:

Interested candidates are invited to submit their resume and a brief cover letter explaining why they are a good fit for this position to chrischisuta@gmail.com.

Jianfeng Company Limited is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

HUMAN RESOURCES SPECIALIST

• Location: Lusaka
• Company: Jianfeng Company Limited
• Job Type: Contract

About Us

Jianfeng Business Solutions is a leading provider of bookkeeping and secretarial services to Small and Medium Size (SME) Chinese clients and known for our dedication to excellence and innovation with a strong emphasis on providing exceptional customer support and services.

Job Description:

We are seeking a dedicated Human Resources Specialist to join our growing dynamic team.

As a Human Resources Specialist, you will play a crucial role in managing our HR operations. You will handle various HR functions, including recruitment, onboarding, employee relations, performance management, and compliance with labor laws

Key Responsibilities:

• Manage the full recruitment lifecycle, from job postings to candidate interviews and hiring decisions.
• Conduct new employee orientations and ensure a smooth onboarding process.
• Develop and update HR policies and procedures in line with current legislation.
• Ensure compliance with local employment laws and regulations.
• Provide guidance and support to employees on HR-related issues and conflict resolution.
• Maintain accurate and up-to-date employee records.
• Oversee performance management processes, including annual reviews and performance improvement plans.
• Coordinate and support employee training and development programs.
• Assist with payroll processing and benefits administration.
• Participate in HR projects, such as employee engagement initiatives and organizational development.

Requirements:

• Bachelor’s degree in human resources, Business Administration, or a related field.
• Proven experience as an HR Specialist, HR Generalist, or in a similar HR role.
• Strong understanding of HR practices, labor laws, and regulations.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Proficient in HR software and Microsoft Office Suite.
• HR certification
• Ability to handle sensitive and confidential information with discretion.

Benefits:

• Competitive salary
• Health insurance
• Professional development opportunities
• Friendly and supportive work environment

How to Apply:

Interested candidates are invited to submit their resume and a brief cover letter explaining why they are a good fit for this position to chrischisuta@gmail.com.

Jianfeng Company Limited is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job opportunity

Human Resource Assistants (2)

Development Aid from People to People (DAPP) is a nationally registered NGO working with development projects within the field of education, health, agriculture and other poverty alleviation programmes. Projects are carried out in all the provinces of Zambia reaching over 1 million people. Key funding partners include the Government of Zambia, national and international development organisations (USAID, EU, Global Fund, WFP and more) as well as private sector organisations.

DAPP in Zambia is looking to engage two (02) competent Human Resources Assistants for its Orphans and Vulnerable Children (OVC) project and the Total Control of the Epidemic Projects.

The positions will be based in Chipata.

Job Summary

The positions are part of the DAPP Zambia Human Resources (HR) team. The Job holders will be the projects main points of contact for all HR matters and will perform generalist HR and clerical duties for the projects including records management.

1.      Main roles and responsibilities

1.1   Facilitates and participates in the recruitment and selection process according to set policies and procedures

1.2   Ensures all local contracts are attested by the local labour office.

1.3   Plans and conducts new employee orientation to foster positive attitude toward project and organizational objectives

1.4   Manages and tracks all contracts, liaising with various supervisors on the way forward, upon expiry of contracts

1.5   Ensures that leave plans for each employee are submitted at the beginning of the year/contract: Monitors leave accruals and tracks all leave taken monthly.  Ensures all leave applications are duly signed and filed in employee personnel files

1.6   Ensures each employee completes Time-sheets at the end of the month, and submits the same to Accounts department, with copy to national HR office

1.7   Ensures that all personnel files are updated at all times, including ensuring that all audit requirements are adhered to

1.8   Responsible for tracking staff performance and development; ensuring that all performance plans, coaching sessions are recorded, and final appraisals are on file

1.9   Ensures that all personnel files have all necessary documentation as per personnel file checklist.

1.10 Serves as the link on Human Resources (HR) matters between the project and national HR office.

1.11 Takes responsibility to ensure that project-wide and personal performance reviews are done at the scheduled times, without fail

2.      Qualifications

2.1   Minimum Diploma in Human Resources Management, Business Administration or equivalent

2.2   Member of the Zambia Institute of Human Resources Management, with valid practicing licence

2.3   At least two (02) years’ experience in Human Resources

2.4   Operational knowledge of human resource information management system(s) will be an advantage

3.      Preferred qualities

3.1   Good understanding of Zambian labour laws

3.2   Good computer skills, particularly Microsoft Excel

3.3   Strong interpersonal and team building skills

3.4   Exceptional planning and time management skills, and ability to multitask with ease, adapting to frequently changing priorities

3.5   Strong written and oral communication skills, including the ability to make presentations and write concise reports

3.6   Good negotiating and conflict resolution skills

3.7   Ability to maintain a high level of accuracy and confidentiality concerning employees and employee records

3.8   Competence using common desktop applications and internal systems

4.      Application Method

4.1   Applications with detailed Curriculum Vitae (CVs) and minimum 3 referees must be received by 26th June, 2024

4.2   The cover letter and CV must be one document, and the applicant’s name must be the document title

4.3   Indicate the job title, Human Resources Assistant as the subject of your email

4.4   Please indicate your current, or last salary and benefits in the cover letter

4.5   Do not attach certificates and other documentation at this stage

4.6   Please submit applications to these emails: hr@dappzambia.org, with copies to cliveriahambulo83@gmail.com; victoria.mhandu@dappzambia.org

Chipata residents are particularly encouraged to apply for the positions.

DAPP is an equal opportunity employer. Only shortlisted candidates will be contacted.

Note that DAPP does not request for any form of payment at any stage of the recruitment process.

Must have atleast 5-7 years experience in an HR role

– Experience with development of talent and talent retention
– Must have had atleast mid manager roles in large environments with 100 plus staff

Must have atleast 5-7 years experience in an HR role

– Experience with development of talent and talent retention
– Must have had atleast mid manager roles in large environments with 100 plus staff

We are looking a female HUMAN RESOURCE OFFICER.

Kindly forward your CV and other credentials to the below email.

abdikarim@gargaarfreighters.com

You must have a minimum of 3 years experience in the field with  traceable work refrence.

LITTLE SUN

Human Resources Officer (HRO)

Company Background

At Little Sun Zambia Limited, we believe in the potential of renewable energy to improve farmers’ livelihoods by increasing yields and sales. Since 2019, we have been at the forefront of the renewable energy movement in Zambia, offering Pay-as-You-Go (PAYG) solar home systems that provide affordable, clean energy to homes in the greater district of Mumbwa.

Our strategic vision involves venturing into the productive use of renewable energy to support the dairy production sub-sector in the greater Chibombo district. As part of this vision, we are establishing Community Energy Hubs in key locations, including Shimukuni, Malambanyama, and Keembe, to further empower our communities.

Little Sun Zambia Limited is on a mission to achieve universal access to clean energy. With a strong foundation in the PAYG business for solar home systems, we are expanding our transformative initiatives and venturing into the productive use of renewable energy with the establishment of Community Energy Hubs for productive use.

Job Purpose

Are you a passionate HR professional ready to drive positive change through renewable energy solutions? We are seeking an experienced and motivated Human Resource Officer (HRO) to play a key role in achieving our mission. As an HRO, you will be instrumental in driving the success of Little Sun’s transformative initiatives.

Place of Performance and Reporting Lines

The HRO will report to the Managing Director and will be responsible for overseeing and managing the overall HR functions of the organization at our head office in Lusaka.

Role Responsibilities and Tasks

• Operational implementation of personnel activities and ensuring the organization’s HR policies align with our mission and values.
• Lead the end-to-end recruitment process, from sourcing and interviewing candidates to onboarding.
• Develop and implement effective talent management strategies to support our mission and organizational goals.
• Maintain a pay plan and benefits program.
• Oversee employee relations, ensuring a positive and inclusive workplace culture.
• Manage HR policies and procedures to ensure alignment with best practices and legal requirement
• Establish a performance-based culture and drive performance management processes, including goal setting, performance evaluations, and career development
• Lead training and development initiatives to enhance employees’ skills and competencies
• Foster diversity and inclusion within the organization.
• Handle Human Resource (HR) related inquiries and issues from employees.
• Stay up-to-date with HR trends and best practices to continuously improve HR functions

Minimum Education and Experience

• Bachelor’s degree in Human Resources Management or a related field
• A minimum of 3 years of relevant HR generalist experience including Payroll input
• Proficiency with HR software and Microsoft Office Suite (Excel, Word, PowerPoint
• Strong Working knowledge of employment laws and regulations in Zambia
• Must be an innovative, well organized and self-directed individual
• Excellent interpersonal and communication skills
• Proven ability to work effectively with diverse teams and stakeholders
• A genuine passion for renewable energy, sustainable agriculture, and making a positive impact on local communities.
• Capacity to work in a multicultural environment and maintain confidentiality
• Fluency in English

Key Result Areas

• Develop an annual HR strategic plan that aligns with Little Sun’s strategic initiatives
• Provide a quarterly HR metrics report
• Ensure there is a robust performance management system with signed performance contracts with clear and measurable objectives
• Ensure all staff records are accurate and updated
• Ensure all disciplinary case records are handled within policy and labour laws

Key Competencies for the Role

Intellectual

• Problem-solving, strategic and innovative

Interpersonal

• Multicultural awareness and engagement of internal and external stakeholders

Communication

• Strong written and verbal communication with strong presentation skills

Technical

• Compliance, detail-oriented,  ability to work within tight deadlines and knowledge of  HR metrics and analytics

Leadership

• Ability to initiate and work with minimum supervision
• Coaching and mentoring of internal stakeholders in HR policies

Application Process

Provide a 100-word brief statement on why you qualify for the job, a two-page CV with a minimum of two (2) professional references including one from an immediate work supervisor. Kindly provide your current and expected gross salary and cash benefits). Please indicate “Human Resource Officer”  in the subject line. Only short-listed candidates will be contacted. Please send your application to: Berakah_Recruitment@outlook.com by 23.59 pm on 14th July 2024.

We are looking for Human Resource Officers to fill the positions for our Kabwe, Ndola and Lusaka offices to manage our company’s HR functions and contribute to the overall success of our organization. The successful candidates will be responsible for a wide range of HR activities.

Responsibilities

1. Handle employee relations issues and provide guidance on conflict resolution.

2. Manage the on boarding and orientation process.

3. Maintain and update employee records.

4. Administer employee benefits and leave programs.

5. Assist in performance management processes, including goal setting and performance reviews.

6. Ensure compliance with labor laws and regulations.

7. Support HR projects and initiatives as needed.

8. Contribute to a positive and inclusive workplace culture.

9. Manage the disciplinary process.

Requirements

Diploma in Human Resources, Business Administration, or a related field.

Member of ZIHRM (Active License).

2 to 5 years of practical work experience.

Strong knowledge of Labor laws, employment codes, and the Employment Act.

Attributes

1. Fast learner
2. Excellent communication and interpersonal skills.
3. Ability to maintain confidentiality and handle sensitive information with discretion.
5. Strong organizational and time-management skills.
6. Detail-oriented and able to multitask.
7. Exceptional problem-solving abilities.

To apply visit here.

Kindly Indicate your current location in your application.

DBK Management Consulting Limited is an equal opportunity employer, Female candidates are encouraged to apply.

We are looking for Human Resource Officers to fill the positions for our Kabwe, Ndola and Lusaka offices to manage our company’s HR functions and contribute to the overall success of our organization. The successful candidates will be responsible for a wide range of HR activities.

Responsibilities

1. Handle employee relations issues and provide guidance on conflict resolution.

2. Manage the on boarding and orientation process.

3. Maintain and update employee records.

4. Administer employee benefits and leave programs.

5. Assist in performance management processes, including goal setting and performance reviews.

6. Ensure compliance with labor laws and regulations.

7. Support HR projects and initiatives as needed.

8. Contribute to a positive and inclusive workplace culture.

9. Manage the disciplinary process.

Requirements

Diploma in Human Resources, Business Administration, or a related field.

Member of ZIHRM (Active License).

2 to 5 years of practical work experience.

Strong knowledge of Labor laws, employment codes, and the Employment Act.

Attributes

1. Fast learner
2. Excellent communication and interpersonal skills.
3. Ability to maintain confidentiality and handle sensitive information with discretion.
5. Strong organizational and time-management skills.
6. Detail-oriented and able to multitask.
7. Exceptional problem-solving abilities.

To apply visit here.

Kindly Indicate your current location in your application.

DBK Management Consulting Limited is an equal opportunity employer, Female candidates are encouraged to apply.

Background Community Climate Solutions

Community Climate Solutions is a start-up focused on developing holistic and trusted carbon offset projects that benefit both the climate as well as the rural subsistence farmers. Headquartered in Zug and Lusaka, we have a team of over 30 people and are growing rapidly, with the majority of staff permanently residing in and serving over 100’000 farmers in Zambia.

Our carbon capture model is to empower rural subsistence farmers to reduce and remove carbon emissions from their own agricultural land and its surroundings. Our interventions are centered on (i) reducing uncontrolled bush fires and (ii) restoring the Miombo ecosystem, all by equipping and incentivizing the individual farmers. These activities increase carbon storage, which we monetize on behalf of the farmers using the voluntary carbon market. Executed with our social mind set and mission, this allows us to multiply the farmers income and drastically reduce severe poverty.

Our differentiating factors are (i) focusing on direct household payment, with farmers getting paid for the amount of carbon they remove on their own fields and surrounding areas, enabling them to become self-motivated eCO2preneurs. (ii) Our projects are embedded in an existing and expanding ecosystem comprising vocational education facilities, a microfinance institution and an affordable housing provider, which ensure community payouts are multiplied and invested for generations.

Job Description

Department: Human Resources

Reporting Structure: CEO-Zambia

Job Summary:

As an HR Executive at Community Climate Solutions Zambia, you will be responsible for managing the employee lifecycle from hiring to separation. Our ideal candidate should have experience in handling HR-related tasks and should be familiar with the Zambian relevant laws and regulations.

Responsibilities:

Implementing and managing HR policies and procedures
Managing recruitment processes, including resume screening, scheduling interviews, and conducting background checks
Maintaining employee records and updating HR databases
Managing employee benefits and compensation packages
Conducting performance evaluations and providing feedback to employees
Addressing employee relations issues and resolving conflicts
Ensuring compliance with Zambian labor laws and regulations
Preparing and presenting HR-related reports to management
Managing employee separation processes
Nurture a positive working environment.
Assess training needs to apply and monitor training programs.
Developing and implementing HR strategies and initiatives aligned with the overall business strategy.
Support current and future business needs through the development, engagement, motivation, and preservation of human capital.

Job Requirements:

Bachelor’s degree in Human Resources Management or related field
10+ years of experience in HR or a related field
Executive level leadership experience
Familiarity with HR-related laws and regulations
A full member of the Zambia Institute of Human Resources Management.
Proficiency in Microsoft Office
Excellent communication and interpersonal skills
Strong organizational and time management skills
Detail-oriented and able to prioritize tasks

How to apply:

Please apply by sending the following to info@community-climate.com (deadline 6th September 2024):

• Detailed CV
• Cover letter detailing your motivation and vision for the role
• Two references from previous employers
• Salary expectations
• Academic certificates

ZAMBIA INSTITUTE OF BUSINESS STUDIES AND INDUSTRIAL PRACTICE (ZIBSIP) MANAGEMENT BOARD

HUMAN RESOURCE OFFICER

Background

The Zambia Institute of Business Studies and Industrial Practice (ZIBSIP) Management Board was incepted in September 1993 under the auspices of the then Department of Technical Education and Vocational Training (DTEVT)

ZIBSIP is a Public Training Institution under the Ministry of Technology and Science and Management Board. The college offers Tertiary Training in Business, Education and Skills Development Training on Full-time, Part-time and Open Distance Learning basis.

The institution was constituted as a Public Institution under the Management Board in January, 2000 through the TEVET Act No. 13 of 1998.

HUMAN RESOURCES OFFICER

Zambia Institute of Business Studies and Industrial Practice (ZIBSIP) Management Board invite applications from suitably qualified persons to fill the position of Head of Human Resources.

Job Purpose

• To undertake human resource management function in order to boost staff morale and enhance smooth operation of the institution.

Principal Accountability

• Undertakes timely identification of vacancies in order to facilitate filling of vacant positions.
• Undertakes effectively the management of the time sheet system, pay roll systems and staff movements.
• Undertake timely, accurately, Human resources forecasting in order to determine appropriate interventions.
• Undertake regularly and accurately, interpretation and implementation of Terms and Conditions of service and the code of conduct in order to enhance adherence to public service regulations.
• Undertakes effectively the optimum utilization of the available Human Resource information system in order to enhance efficient storage and retrieval of information.
• Facilitate effectively the implementation of Performance Management Package.
• Undertakes timely and effectively the management of separations and staff emoluments.

Qualifications

• Zambian Citizen with a Green National Registration Card.
• Be between 35 and 50 years.
• Grade Twelve (12) School Certificate with Five (5) ‘O’ levels of Credit or better results  including English.
• Bachelor’s Degree in Human Resource Management, Public Administration or equivalent.  A Master’s degree will be an added advantage.

Skills and Attributes

• Good proficiency in Oral and Written English.
• Excellent interpersonal and communication skills with the ability to write comprehensive reports.
• Proven working experience of a minimum of 2 years in Human Resource Management.
• In-depth knowledge of Zambian Labour Laws and HR best practices.
• Must be a member of  Zambia Institute of Human Resource Management (ZIHRM)

Note: Apply by attaching one PDF Document/Folder which should have

• Cover letter
• Curriculum Vitae with Three (3) traceable Referees
• Relevant qualifications
• Grade 12 certificate
• Copy of NRC
• Any other essential document that may be relevant to this role.

Send your Academic and Professional Qualifications to the address below by 19th July, 2024

Address

The Principal

Zambia Institute of Business Studies and Industrial Practice (ZIBSIP)

Kantanta Street opposite Mukuba Pension House

Box 21495

KITWE

Email: zibsip.admin@zibsip.co.zm

Website:  www.zibsip.co.zm

We are currently looking for a detail-oriented and highly organized Human Resource Administration Assistant to join our team. As an HR Administration Assistant, you will work closely with the HR team to provide administrative support in various HR functions, including recruitment, onboarding, employee records management, and HR policy administration.

Key Responsibilities:

• Assist with the recruitment process, including posting job advertisements, reviewing resumes, scheduling interviews, and coordinating candidate evaluations.
• Conduct initial screenings of candidates, including conducting phone interviews and reference checks.
• Coordinate all aspects of the onboarding process for new hires, including preparing offer letters, setting up employee files, and conducting orientations.
• Maintain accurate and up-to-date employee records, including personnel files, benefits enrollment, and timekeeping records.
• Assist with HR policy administration, including updating and maintaining employee handbooks and other HR documents.
• Assist with employee benefits administration, including registration, changes, and terminations.
• Support HR projects and initiatives as assigned, including employee surveys, performance management programs, and training and development initiatives.
• Provide general administrative support to the HR team, including filing, data entry, and document management.

Desired Skills, Qualifications and Experience:

• Must align to TopFloor Values (People Development, Integrity, Team Work, Professional and Quality Service, Flexibility and Team Work).
• Diploma in Human Resources or equivalent. Bachelor’s degree in Human Resources or a related field is a plus.
• Minimum of 1 year of experience in HR administration or related role.
• Must be a compliant member of ZIHRM
• Strong knowledge of HR practices and procedures.
• Proficient in MS Office applications, particularly Excel and Word.
• Detail-oriented with excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
• Ability to multitask and prioritize workload effectively.
• Experience with HRIS systems like SAGE, Belina, Dove is a plus.
• Ability to work well in a team environment.
• Must possess public speaking and presentation skills to facilitate various presentations to different levels of management in and outside TopFloor.
• Demonstrable professionalism and focus on service.

How to Apply

If you are a proactive and resourceful individual with a passion for HR administration, we would love to hear from you. Please submit your application with your updated resume and cover letter before 18th July, 2024.

Our client, an NGO that works to support the creation of an enabling environment that ensures children and young people grow up with the care, relationships and support they need to become their strongest selves, is looking for a Human Resource and Organization Development Manager to join their team.
The Human Resource and Organization Development Manager will be responsible for building a strong and aligned human resource base to ensure that organizational objectives can be fully supported.

Key Tasks and Responsibilities

Strategy Delivery

• Be the lead in conceptualizing, designing and implementing the people strategy to meet the Zambia Office needs.
• Promote the application of organizational values, legal and ethical standards, and good management practices.
• Support the development of a stable, committed and high-performing workforce.
• Support staff and line managers with change management while facilitating necessary employee support program as well as legal considerations.
• Develop the HR Budget for proposals and awards and monitor spending to ensure budget compliance.
• Develop/ Update HR policies, programs and systems to support the achievement of the Zambia country office’s goals.
• Oversee standardized HR processes throughout Zambia and assist in the development of localized procedures as required.
• Champion Gender Equity and Diversity initiatives and staff wellness programs in the country office.
• Champion Prevention of Harassment, Sexual Exploitation and Abuse (PHSEA) in the country office
• Manage organization change management in an efficient and effective way.
• Champion safeguarding at child, adult and asset level.

Recruitment; On and Off boarding

• Support all aspects of recruitment process: posting and managing job descriptions, researching relevant job boards, hiring agencies, screening resumes, liaising with candidates and arranging candidate preparations and interviews; corresponding with hiring managers and provide support and guidance to managers throughout the hiring process.
• Prepare and submit interview reports and presentations for review and approval with interview outcome summary.
• Facilitate employment verification and background check screenings for applicable candidates.
• Help design and implement the new hire orientation and on-boarding program and procedures in compliance with the organization and Zambian policies and procedures
• Oversee off-boarding process for all staff exiting the organization including conducting exit interviews, termination of benefits etc.
• Review the clearance and exit surveys for employees leaving.
• Provide feedback via email, phone or in person; answer questions from employees and the general public regarding human resources issues and respond to employment verification requests and other requests for information.

Staff Development

• Supervise the implementation of staff development and ensure talent development and management.
• Advise on staff training needs and support the implementation of both formal and non- formal staff training programs.
• Support in conducting specialized training programs on key people and culture policies like, Mission, Vision, Values, Who We are, Our Brand and other key areas of focus for staff knowledge and development.
• Where necessary and on identified needs, the HROM will undertake facility visits to support facility heads at project level.
• Coordinate and follow through the administration on the delivery of staff learning and development initiatives as per the needs identified.
• Promote the organization in Zambia performance culture initiative to enhance collaboration across the organization

Payroll Management/HRIS and Benefits Administration:

• Supervise and ensure that payroll has been processed in a timely, efficient way, with complete and accurate documentation.
• Review the payroll report before and approval and payment.
• Explore, as may be needed for an inclusive payroll system.
• Build a positive work environment.
• Keeps record of benefits plans participation such as medical Insurance, Pension, GPA and Life Insurance and insurance of all assets in the organization.

Coordinate Performance Management

• Advise on the performance management process including creating a plan to manage annual reviews, conduct training on goal setting, utilize budgets to organize development activities and work one on one with managers and employers.
• Support in ensuring timely completion of the annual performance evaluation process.
• Facilitate performance management process through proper documentation tracking and coding of appraisal documents and proper identification of key development areas.
• Review, develop and implement effective employee performance management system, aligned with the organization’s guidelines.
• Train line managers and provide advice and support for performance management issues.
• Implement Succession Planning Program in alignment with the organization’s guidelines

HR Policies, Procedures and Reporting:

• Formulate, maintain and update human resource management policies for Zambia office and ensure standardized HR processes are implemented across Zambia Office and assist in the development of localized procedures as required.
• Ensure that all contracts i.e., employment, insurance and consultancy, adequately comply with the organization’s policy, international laws, local laws and donor requirements.
• Track Audit reports, lead the HR team in developing action points and follow up the implementation of the audit action points related to HR aspects Compliance Management.
• Advise on the correct application of employment legislation.
• Support an environment of positive cooperation and appropriate discipline.
• Advise on disciplinary matters and ensure correct procedures are followed at all times.
• Provide support, understanding and counselling to staff at all levels.
• Help to overcome communication problems, and to resolve conflicts and major employee grievances.
• Conduct internal spot check audits to ensure compliance with internal and external regulations; conduct compilation of statistics and material in support of affirmative action and various compliance requirements.
• Maintain all HR files with ease to navigate physical and electronic sequential files in compliance with document retention policies.
• Ensure compliance with all labor laws and minimization of legal exposure.
• Regularly review staff conditions of service, HR manual to align with modern Human capital management policy and practice and other workplace policies.

Administrative Support:

• Manage day-to-day office operations; oversee and coordinate overall office activities and provide administrative support to the executive leadership.
• Manage relationship with facilities management to coordinate office maintenance and support facility needs.
• Support the development of simple but effective Human Resources administrative procedures, in accordance with the policies of the organization in Zambia.
• Ensure that all contracts for vendors are updated.
• Oversee the work Health and Safety responsibilities as identified in the Occupational Health and Safety Policy.
• Facilitate staff phase-out.
• Ensure proper planning and preparation in respect of departing and retiring co-workers, including offering adequate pre-retirement support, succession planning, facilitated handover of duties, payment of terminal dues etc.
• Conduct exit interviews to ascertain co-worker opinions.
• Advise on termination of staff and ensure compliance with legal / labour law requirements.
• Ensure staff understand and comply with the child safeguarding and Asset safeguarding policies of the Organization.

Desired Skills, Qualifications and Experience:

• Bachelor’s Degree in Human Resources Management or its equivalent. Master’s Degree will be an added advantage.
• Minimum of 7 years of progressive experience in HR and Organization Development at Management Level, with a track record of successfully implementing HR strategies and programs.
• Must have at least five (5) years’ experience as a human resources generalist in the NGO sector with provable high performance in the full range of human resource management activities within the NGO sector.
• Ability to complete a variety of tasks in an efficient manner.
• Ability to maintain confidentiality in a professional manner.
• Conversant with labor legislations related to human resources and employee management.
• Demonstrated ability to lead, facilitate and manage change initiatives in a dynamic environment.
• Excellent interpersonal and influencing skills.
• Excellent oral and written English communication.
• Flexible, comfortable with deadlines and able to work well under pressure.
• Report writing skills.
• Should be a registered and good standing member of ZIHRM.
• Strong attention to detail and accuracy.
• Strong Microsoft Office and the ability to use HRIS technology.

How to Apply
If you are a strategic thinker with a passion for HR and organization development, and you thrive in a dynamic and collaborative work environment, please submit your application before 18th July, 2024. Only shortlisted candidates will be contacted.

We are currently looking for a detail-oriented and highly organized Human Resource Administration Assistant to join our team. As an HR Administration Assistant, you will work closely with the HR team to provide administrative support in various HR functions, including recruitment, onboarding, employee records management, and HR policy administration.

Key Responsibilities:

• Assist with the recruitment process, including posting job advertisements, reviewing resumes, scheduling interviews, and coordinating candidate evaluations.
• Conduct initial screenings of candidates, including conducting phone interviews and reference checks.
• Coordinate all aspects of the onboarding process for new hires, including preparing offer letters, setting up employee files, and conducting orientations.
• Maintain accurate and up-to-date employee records, including personnel files, benefits enrollment, and timekeeping records.
• Assist with HR policy administration, including updating and maintaining employee handbooks and other HR documents.
• Assist with employee benefits administration, including registration, changes, and terminations.
• Support HR projects and initiatives as assigned, including employee surveys, performance management programs, and training and development initiatives.
• Provide general administrative support to the HR team, including filing, data entry, and document management.

Desired Skills, Qualifications and Experience:

• Must align to TopFloor Values (People Development, Integrity, Team Work, Professional and Quality Service, Flexibility and Team Work).
• Diploma in Human Resources or equivalent. Bachelor’s degree in Human Resources or a related field is a plus.
• Minimum of 1 year of experience in HR administration or related role.
• Must be a compliant member of ZIHRM
• Strong knowledge of HR practices and procedures.
• Proficient in MS Office applications, particularly Excel and Word.
• Detail-oriented with excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
• Ability to multitask and prioritize workload effectively.
• Experience with HRIS systems like SAGE, Belina, Dove is a plus.
• Ability to work well in a team environment.
• Must possess public speaking and presentation skills to facilitate various presentations to different levels of management in and outside TopFloor.
• Demonstrable professionalism and focus on service.

How to Apply

If you are a proactive and resourceful individual with a passion for HR administration, we would love to hear from you. Please submit your application with your updated resume and cover letter before 18th July, 2024.

Our client, an NGO that works to support the creation of an enabling environment that ensures children and young people grow up with the care, relationships and support they need to become their strongest selves, is looking for a Human Resource and Organization Development Manager to join their team.
The Human Resource and Organization Development Manager will be responsible for building a strong and aligned human resource base to ensure that organizational objectives can be fully supported.

Key Tasks and Responsibilities

Strategy Delivery

• Be the lead in conceptualizing, designing and implementing the people strategy to meet the Zambia Office needs.
• Promote the application of organizational values, legal and ethical standards, and good management practices.
• Support the development of a stable, committed and high-performing workforce.
• Support staff and line managers with change management while facilitating necessary employee support program as well as legal considerations.
• Develop the HR Budget for proposals and awards and monitor spending to ensure budget compliance.
• Develop/ Update HR policies, programs and systems to support the achievement of the Zambia country office’s goals.
• Oversee standardized HR processes throughout Zambia and assist in the development of localized procedures as required.
• Champion Gender Equity and Diversity initiatives and staff wellness programs in the country office.
• Champion Prevention of Harassment, Sexual Exploitation and Abuse (PHSEA) in the country office
• Manage organization change management in an efficient and effective way.
• Champion safeguarding at child, adult and asset level.

Recruitment; On and Off boarding

• Support all aspects of recruitment process: posting and managing job descriptions, researching relevant job boards, hiring agencies, screening resumes, liaising with candidates and arranging candidate preparations and interviews; corresponding with hiring managers and provide support and guidance to managers throughout the hiring process.
• Prepare and submit interview reports and presentations for review and approval with interview outcome summary.
• Facilitate employment verification and background check screenings for applicable candidates.
• Help design and implement the new hire orientation and on-boarding program and procedures in compliance with the organization and Zambian policies and procedures
• Oversee off-boarding process for all staff exiting the organization including conducting exit interviews, termination of benefits etc.
• Review the clearance and exit surveys for employees leaving.
• Provide feedback via email, phone or in person; answer questions from employees and the general public regarding human resources issues and respond to employment verification requests and other requests for information.

Staff Development

• Supervise the implementation of staff development and ensure talent development and management.
• Advise on staff training needs and support the implementation of both formal and non- formal staff training programs.
• Support in conducting specialized training programs on key people and culture policies like, Mission, Vision, Values, Who We are, Our Brand and other key areas of focus for staff knowledge and development.
• Where necessary and on identified needs, the HROM will undertake facility visits to support facility heads at project level.
• Coordinate and follow through the administration on the delivery of staff learning and development initiatives as per the needs identified.
• Promote the organization in Zambia performance culture initiative to enhance collaboration across the organization

Payroll Management/HRIS and Benefits Administration:

• Supervise and ensure that payroll has been processed in a timely, efficient way, with complete and accurate documentation.
• Review the payroll report before and approval and payment.
• Explore, as may be needed for an inclusive payroll system.
• Build a positive work environment.
• Keeps record of benefits plans participation such as medical Insurance, Pension, GPA and Life Insurance and insurance of all assets in the organization.

Coordinate Performance Management

• Advise on the performance management process including creating a plan to manage annual reviews, conduct training on goal setting, utilize budgets to organize development activities and work one on one with managers and employers.
• Support in ensuring timely completion of the annual performance evaluation process.
• Facilitate performance management process through proper documentation tracking and coding of appraisal documents and proper identification of key development areas.
• Review, develop and implement effective employee performance management system, aligned with the organization’s guidelines.
• Train line managers and provide advice and support for performance management issues.
• Implement Succession Planning Program in alignment with the organization’s guidelines

HR Policies, Procedures and Reporting:

• Formulate, maintain and update human resource management policies for Zambia office and ensure standardized HR processes are implemented across Zambia Office and assist in the development of localized procedures as required.
• Ensure that all contracts i.e., employment, insurance and consultancy, adequately comply with the organization’s policy, international laws, local laws and donor requirements.
• Track Audit reports, lead the HR team in developing action points and follow up the implementation of the audit action points related to HR aspects Compliance Management.
• Advise on the correct application of employment legislation.
• Support an environment of positive cooperation and appropriate discipline.
• Advise on disciplinary matters and ensure correct procedures are followed at all times.
• Provide support, understanding and counselling to staff at all levels.
• Help to overcome communication problems, and to resolve conflicts and major employee grievances.
• Conduct internal spot check audits to ensure compliance with internal and external regulations; conduct compilation of statistics and material in support of affirmative action and various compliance requirements.
• Maintain all HR files with ease to navigate physical and electronic sequential files in compliance with document retention policies.
• Ensure compliance with all labor laws and minimization of legal exposure.
• Regularly review staff conditions of service, HR manual to align with modern Human capital management policy and practice and other workplace policies.

Administrative Support:

• Manage day-to-day office operations; oversee and coordinate overall office activities and provide administrative support to the executive leadership.
• Manage relationship with facilities management to coordinate office maintenance and support facility needs.
• Support the development of simple but effective Human Resources administrative procedures, in accordance with the policies of the organization in Zambia.
• Ensure that all contracts for vendors are updated.
• Oversee the work Health and Safety responsibilities as identified in the Occupational Health and Safety Policy.
• Facilitate staff phase-out.
• Ensure proper planning and preparation in respect of departing and retiring co-workers, including offering adequate pre-retirement support, succession planning, facilitated handover of duties, payment of terminal dues etc.
• Conduct exit interviews to ascertain co-worker opinions.
• Advise on termination of staff and ensure compliance with legal / labour law requirements.
• Ensure staff understand and comply with the child safeguarding and Asset safeguarding policies of the Organization.

Desired Skills, Qualifications and Experience:

• Bachelor’s Degree in Human Resources Management or its equivalent. Master’s Degree will be an added advantage.
• Minimum of 7 years of progressive experience in HR and Organization Development at Management Level, with a track record of successfully implementing HR strategies and programs.
• Must have at least five (5) years’ experience as a human resources generalist in the NGO sector with provable high performance in the full range of human resource management activities within the NGO sector.
• Ability to complete a variety of tasks in an efficient manner.
• Ability to maintain confidentiality in a professional manner.
• Conversant with labor legislations related to human resources and employee management.
• Demonstrated ability to lead, facilitate and manage change initiatives in a dynamic environment.
• Excellent interpersonal and influencing skills.
• Excellent oral and written English communication.
• Flexible, comfortable with deadlines and able to work well under pressure.
• Report writing skills.
• Should be a registered and good standing member of ZIHRM.
• Strong attention to detail and accuracy.
• Strong Microsoft Office and the ability to use HRIS technology.

How to Apply
If you are a strategic thinker with a passion for HR and organization development, and you thrive in a dynamic and collaborative work environment, please submit your application before 18th July, 2024. Only shortlisted candidates will be contacted.

EMPLOYMENT OPPORTUNITY
The Zambia Qualifications Authority (ZAQA) is a statutory body established through the Zambia Qualification Authority Act No. 13 of 2011 to develop, oversee, and maintain a national qualifications framework for Zambia; register and accredit qualifications and ensure that standards and registered qualifications are internationally comparable.

ZAQA is currently seeking the services of a suitably qualified person to fill the position of:
1) HUMAN RESOURCE AND ADMINISTRATION OFFICER (Permanent And Pensionable)

Overall Responsibilities
To undertake the provision of Human Resource and Administrative support services in order to facilitate efficient and effective operations of the Authority.

Qualifications and Experience:
i) A full Grade 12 School Certificate or its equivalent;
ii) Bachelor’s Degree in Human Resource Management, Public Administration, or equivalent;
iii) At least 4 years’ relevant experience in a fast-paced work environment;
iv) Member of the Zambia Institute of Human Resources Management;
v) Ability to write technical and analytical reports;
vi) Ability to communicate effectively in English;
vii) Should possess highly advanced ICT skills;

The detailed Job Description can be found on our website here.

Interested candidates meeting the above specifications should send their applications, attaching their cover letter, CV and copies of both academic and professional qualifications with their ZAQA certificates of validation and evaluation, in a SINGLE PDF document to recruitments@zaqa.gov.zm addressed to:

THE CHIEF EXECUTIVE OFFICER
Zambia Qualifications Authority
Finsbury Park
Kabwe Roundabout
P O Box 51103
LUSAKA

The closing date for receiving applications is Sunday, 21st July 2024 at 17:00 hours.
ONLY SHORTLISTED CANDIDATES NDED TO

Background Community Climate Solutions

Community Climate Solutions is a start-up focused on developing holistic and trusted carbon offset projects that benefit both the climate as well as the rural subsistence farmers. Headquartered in Zug and Lusaka, we have a team of over 30 people and are growing rapidly, with the majority of staff permanently residing in and serving over 100’000 farmers in Zambia.

Our carbon capture model is to empower rural subsistence farmers to reduce and remove carbon emissions from their own agricultural land and its surroundings. Our interventions are centered on (i) reducing uncontrolled bush fires and (ii) restoring the Miombo ecosystem, all by equipping and incentivizing the individual farmers. These activities increase carbon storage, which we monetize on behalf of the farmers using the voluntary carbon market. Executed with our social mind set and mission, this allows us to multiply the farmers income and drastically reduce severe poverty.

Our differentiating factors are (i) focusing on direct household payment, with farmers getting paid for the amount of carbon they remove on their own fields and surrounding areas, enabling them to become self-motivated eCO2preneurs. (ii) Our projects are embedded in an existing and expanding ecosystem comprising vocational education facilities, a microfinance institution and an affordable housing provider, which ensure community payouts are multiplied and invested for generations.

Job Description

Department: Human Resources

Reporting Structure: CEO-Zambia

Job Summary:

As an HR Executive at Community Climate Solutions Zambia, you will be responsible for managing the employee lifecycle from hiring to separation. Our ideal candidate should have experience in handling HR-related tasks and should be familiar with the Zambian relevant laws and regulations.

Responsibilities:

Implementing and managing HR policies and procedures
Managing recruitment processes, including resume screening, scheduling interviews, and conducting background checks
Maintaining employee records and updating HR databases
Managing employee benefits and compensation packages
Conducting performance evaluations and providing feedback to employees
Addressing employee relations issues and resolving conflicts
Ensuring compliance with Zambian labor laws and regulations
Preparing and presenting HR-related reports to management
Managing employee separation processes
Nurture a positive working environment.
Assess training needs to apply and monitor training programs.
Developing and implementing HR strategies and initiatives aligned with the overall business strategy.
Support current and future business needs through the development, engagement, motivation, and preservation of human capital.

Job Requirements:

Bachelor’s degree in Human Resources Management or related field
10+ years of experience in HR or a related field
Executive level leadership experience
Familiarity with HR-related laws and regulations
A full member of the Zambia Institute of Human Resources Management.
Proficiency in Microsoft Office
Excellent communication and interpersonal skills
Strong organizational and time management skills
Detail-oriented and able to prioritize tasks

How to apply:

Please apply by sending the following to info@community-climate.com (deadline 6th September 2024):

• Detailed CV
• Cover letter detailing your motivation and vision for the role
• Two references from previous employers
• Salary expectations
• Academic certificates

EMPLOYMENT OPPORTUNITY
The Zambia Qualifications Authority (ZAQA) is a statutory body established through the Zambia Qualification Authority Act No. 13 of 2011 to develop, oversee, and maintain a national qualifications framework for Zambia; register and accredit qualifications and ensure that standards and registered qualifications are internationally comparable.

ZAQA is currently seeking the services of a suitably qualified person to fill the position of:
1) HUMAN RESOURCE AND ADMINISTRATION OFFICER (Permanent And Pensionable)

Overall Responsibilities
To undertake the provision of Human Resource and Administrative support services in order to facilitate efficient and effective operations of the Authority.

Qualifications and Experience:
i) A full Grade 12 School Certificate or its equivalent;
ii) Bachelor’s Degree in Human Resource Management, Public Administration, or equivalent;
iii) At least 4 years’ relevant experience in a fast-paced work environment;
iv) Member of the Zambia Institute of Human Resources Management;
v) Ability to write technical and analytical reports;
vi) Ability to communicate effectively in English;
vii) Should possess highly advanced ICT skills;

The detailed Job Description can be found on our website here.

Interested candidates meeting the above specifications should send their applications, attaching their cover letter, CV and copies of both academic and professional qualifications with their ZAQA certificates of validation and evaluation, in a SINGLE PDF document to recruitments@zaqa.gov.zm addressed to:

THE CHIEF EXECUTIVE OFFICER
Zambia Qualifications Authority
Finsbury Park
Kabwe Roundabout
P O Box 51103
LUSAKA

The closing date for receiving applications is Sunday, 21st July 2024 at 17:00 hours.
ONLY SHORTLISTED CANDIDATES NDED TO

CARE International works around the globe to save lives, defeat poverty, and achieve social justice. We seek a world of hope, tolerance, and social justice, where poverty has been overcome and all people live with dignity and security. We put women and girls at the center because we know that we cannot overcome poverty until all people have equal rights and opportunities.

CARE Zambia an International Non-Governmental relief and development organization with various projects in Eastern, Muchinga, Luapula, Lusaka, Northern, and Southern provinces of Zambia, has the following vacancy at the Head Office in Lusaka.

Job Title: Resource Mobilization and Partnerships Manager            

Reports to: Deputy Country Director – Programs

Type of Contract: Fixed Term

Job Summary

The Resource Mobilization and Partnerships Manager will be responsible for coordinating the development and implementation of Care Zambia’s Resource mobilization strategy in line with the strategic Direction. S/he will build on proactive documentation and strategic dissemination of successes and lessons learned from Care programs, to position Care as a partner of choice among donors, government, and other partners; coordinate the development and presentation of proposals to potential donors and partners; and provide support to teams on compliance to donor requirements during project implementation. In addition to direct accountability to the Deputy Country Director – Programs, the role involves collaboration with others in a matrix format. S/he should demonstrate strong external orientation, and capacity to deal with ambiguity and thrive in a matrix setup.

The position will spearhead the efforts towards strengthened brand recognition for CARE in Zambia. S/he will lead team efforts to review current and future needs and trends and make concrete, data/evidence-based propositions for new business ideas that excite the team in the collective drive to improve revenue/income, partnerships, and donor base.

The Resource Mobilization and Partnerships Manager will institutionalize leadership behaviours, organizational culture, tools, and processes that enhance organizational competitiveness, brand visibility, and the International growth of income and partnerships in line with the Strategic ambition of CARE Zambia.

Qualification, Experience, and Competencies:

• Master’s degree in any of the following relevant fields; Business Management, Public Administration, Economics, Political Science, Social Sciences, etc. from a recognized university.
• Bachelor’s Degree in any of the field related to Care Zambia’s Strategic program Areas (e.g. Education, Agriculture, Climate, Health, nutrition, etc) is an added advantage.
• At least 5 years’ experience in a similar role or senior management role that included.
• At least 5 years in an international NGO, with Successful Resource Mobilization and Partnerships record in a similar role over time.
• Deep understanding of Business Development/Resource Mobilisation systems in NGO sector, with traceable experience in a similar role in a similar organisation to CARE International.
• Concept note and proposal development, with a record of successful multi-year funding from philanthropies/foundations and institutional donors (notably USAID, GAC, EC, FCDO, etc).
• Partnership development skills, with record of successful consortia development, including coordination of co-designing with local organisations, private sector and public sector actors is an added advantage.

Skills:

• Advanced skills in developing theories of change and logic models for Project Concept Notes and Project Proposals.
• Well-developed analytical and professional writing skills in English. Skills in Concept Note and Proposal Writing experience is a requirement.
• Very good with numbers; both financial and MEAL-related data.
• Because the position will involve coordination with various partners and staff spread across the country as well as in other countries, suitable candidates should have well-developed networking, coordination, and communication skills.

Behaviours

• Set ambitious targets and deliver high-quality results on time.
• Courageous and challenging the status quo using appropriate means.
• Tenacious and tactful, able to navigate ambiguity and ignite a positive vibe in the team.

Contacts/Key Relationships 

• This role is expected to establish and maintain open, professional, and cordial relations with the COs’ internal and external customers. These include and not limited to.

Internal

• Key internal collaborations involve the Country Director, sector leads, Project Managers, Knowledge Management unit, and finance.

External

• Current donors, potential donors, government Ministries departments and agencies (MDAs), other INGOs implementing similar to CARE, Local NGOs/CSOs, and private sector

Suitably qualified and interested members of the public are invited to apply. Application letters accompanied by detailed CVs and daytime contact numbers should be sent to: zamcarejobs@care.org.

Closing Date: 13^th September, 2024

CARE is an Equal Opportunity Employer promoting gender, equity, and diversity. Female candidates are strongly encouraged to apply.  

The Construction Company is looking for mature, proactive, motivated and result oriented serving employees to fill the positions of:

JOB TITLE: HUMAN RESOURCE OFFICER – TRAINING AND RECRUITMENT

MAIN JOB PURPOSE:

To undertake Staff Training and Development activities to ensure that the Construction Company is adequately resourced with skilled and competent personnel capable of executing their responsibilities to the satisfaction of the Company.

KEY RESPONSIBILITIES WILL INCLUDE:

1. Conducts skills and staff audits in the organisation in order to determine the training needs of individual staff and the human resources requirement of the Institution.

2. Conducts workforce planning, prepares recruitment plans to ensure the Construction Company is adequately staffed.

3. Develops human resources training and development strategies and policies and designs implementation plans to meet corporate requirements.

4. Searches for and selects suitable training providers to deliver the training to the expectation and satisfaction of the organisation.

5. Evaluates the training programs vis-à-vis the institution’s requirements and initiates remedial action to address the training gaps, if any. Assess and identify current and future skills need.

6. Carries out recruitment, selection and placement of staff to fill the vacancies in conjunction with Heads of Department (Conducts reference checks, interviews, offer letters, advertisements etc).

7. Maintain accurate and updated personal files

8. Undertakes orientation of new employees so as to appraise them with their conditions of service, Construction Company policies, job duties, business etiquettes etc.

9. Administers performance appraisals system which helps to identify training needs and promotion potential of staff.

10. Maintains a database for staff to facilitate the generation of labour returns and other ad hoc reports.

11. Ensures continuous identification of training development needs of staff in conjunction with Head Departments in the Construction Company.

12. Monitors the academic performance of Fellows and Awardees on staff development programmes and takes appropriate action on progress reports received on their performance.

13. Provides secretarial services to the Staff Development Committees and appropriately implements their decisions.

14. Organises periodic review of all job descriptions and the Job Evaluation Scheme so as to capture all changes in job content and organisation structures.

15. Assists in the day to day operations, functions and duties of the Human Resource Department

14. Performs any other duties that may be assigned by the Supervisor from time to time.

SKILLS AND ATTRIBUTES:

Good human relations skills to be able to interact effectively with staff and Management

Computational, logistical and analytical skills

Excellent verbal and written English

Ability to manage multiple, simultaneous priorities and tight deadlines

Confidentiality, integrity and willingness to work long hours

Good knowledge of Zambian Labour Laws

Proficient with Micro Soft packages (e.g. Word, Excel, statistical packages and Power Point).

MINIMUM QUALIFICATIONS AND EXPERIENCE:

Bachelor’s Degree in Human Resource Management, Business or Public Administration or equivalent

Member of the Zambia Institute of Human Resource Management.

Minimum experience of 2 Years in similar role or Fresher can be apply.

Applications should be addressed to the The Manager-Human Resources & Administration.
EMAIL ADDRESS:- ROACHE1994COOL@GMAIL.COM   Working Hours – 8:00 am till Work Completion as per Site Conditions.

Cochrane Trucking limited  is looking for a suitably, qualified and competent individual to join our team.

Title: HR/OPERATIONS
Location: LUSAKA, ZAMBIA,

KEY RESPONSIBILITIES

Recruitment
– Must be familiar with Employment act/Zambian Labor Laws.
– Ability to maintain confidentiality for sensitive Human Resources issues.
– Coordinate communication with prospective candidates and schedule interviews for recruitment purposes
– Preparation of contracts for new employees, renewals for old employees
Work hand in hand with other different department heads in ensuring that employee performance appraisals are done correctly, timely and fairly
– Training and development.
– Employer-employee relations.
– Maintain company culture.
-Create a safe work environment.
– Handle disciplinary actions.
– Daily employee attendance checks and supervision

– Communicate with public services when necessary
– Attend to employees queries

MINIMUM REQUIREMENTS

– Full grade 12 certificate.

– Must have at least Diploma in Human Resource Management, Business Administration
– Must be a paid up member of Zambia Institute of Human Resource Management
– Must have at least 3 years work experience
– Proficient with office management software like MS Office
– Excellent written and verbal communication skills

Sikale wood manufacturer seeks to employ an Interior designer.

Responsibilities

• Undertake interior design project from concept to completion and define project requirements and schedule resources needed to fulfill the project’s planned.
• Interpret and translate customer needs into rough plans and set costs and project fees according to budget alongside engineers and artisans.
• Research and decide on materials and products sourcing for interior design projects to meet the beauty specifications of the interior design layout as per client specifications.
• Supervise works involving interior design projects, by overseeing colour schemes, layout and aesthetic feel and touch and general “moody” impressions
• Research and follow industry standards, evolutions and best practices in interior design, modern furniture solutions and beautiful living spaces for both residential homes and commercial working environments
• Have more than just an eye for design. You will also have strong problem-solving and organizational skills and the ability to apply style to create aesthetically pleasing interiors that meet their client’s vision.
• Continuous learning – stay   updated with industry trends, new technologies, and sustainable design practices.

QUALIFICATIONS

1. Education: Bachelor’s degree in Interior Design, Industrial Design, or a related field.

2. Design skills: Proficiency in design software like AutoCAD, SolidWorks, and Adobe Creative Suite.

Interested candidates should send resumes to Sibongile.mukuwa@sikale.com

Job opportunity

Human Resource Officer

Level Field Consulting is looking to engage a competent Human Resources Officer in Lusaka.

Job Summary

1.      Main roles and responsibilities

1.1   Facilitates and participates in the recruitment and selection process according to set policies and procedures

1.2   Ensures all contracts are attested by the local labour office.

1.3   Plans and conducts new employee orientation to foster positive attitude toward project and company objectives

1.4   Manages and tracks all contracts, liaising with supervisors on the way forward, upon expiry of contracts

1.5     Ensures that leave plans for each employee are submitted at the beginning of the year/contract: Monitors leave accruals and tracks all leave taken monthly.  Ensures all leave applications are duly signed and filed in employee personnel files

1.6   Suggests initiatives to improve operating practices

1.7    Responsible for tracking staff performance and development; ensuring that all performance plans, coaching sessions are recorded, and final appraisals are on file

1.8      Ensures that all personnel files have all necessary documentation as per personnel file checklist.

2.      Qualifications

2.1   Minimum Diploma in Human Resources Management, Business Administration or equivalent

2.2   Member of the Zambia Institute of Human Resources Management, with valid practicing licence

2.3   At least two (02) years’ experience in Human Resources

2.4   Operational knowledge of human resource information management system(s) will be an advantage

3.      Preferred qualities

3.1   Good understanding of Zambian labour laws

3.2   Good computer skills, particularly Microsoft Excel

3.3   Strong interpersonal and team building skills

3.4   Exceptional planning and time management skills, and ability to multitask with ease, adapting to frequently changing priorities

3.5   Strong written and oral communication skills, including the ability to make presentations and write concise reports

3.6   Good negotiating and conflict resolution skills

3.7   Ability to maintain a high level of accuracy and confidentiality concerning employees and employee records

3.8   Competence using common desktop applications and internal systems

4.      Application Method

4.1   Applications with detailed Curriculum Vitae (CVs) and minimum 3 referees must be received by 23rd August, 2024

4.2   The cover letter and CV must be one document, and the applicant’s name must be the document title

4.3   Indicate the job title, Human Resources Officer as the subject of your email

4.4   Please indicate your current, or last salary and benefits in the cover letter

4.5   Do not attach certificates and other documentation at this stage

4.6   Please submit applications to these emails: kabelengaprecious@gmail.com, with copies to Sylvia_nachilindi@yahoo.com

Only shortlisted candidates will be contacted.

Position Title : Human Resource Officer

Supervisor: Senior Human Resource Officer

Duties and Responsibilities:
1. Lead person in implementing best-practice HR process and operations with regard to organizational planning, performance management, recruiting, employee welfare, etc.
2. Preparing contracts of employment for both permanent and fixed term contract workers.
3. Solid industrial and labour relations management especially dealing with Unions.
4. Dealing with employee disciplinary issues (verbal warnings, written warnings, case hearings etc.)
5. Handling court cases (if the need arises).
6. Employee leave management including computation in collaboration with Accounts department
7. Harmonizing relations between different departments.
8. Able to perform administrative responsibilities.
9. Develop and execute a recruitment strategy that ensure a proactive flow of quality candidates for positions in designated areas
10. Any other duties as maybe assigned

Knowledge, Skills and Abilities
1. Proven working experience in a retail based industry
2. Excellent knowledge of Zambian Labour Laws including application
3. Ability to exercise authority and command
4. People oriented and results driven
5. Ability to work independently with initiative to manage and meet deadlines
6. Demonstrable experience with HR metrics
7. Knowledge of HR systems and databases
8. Ability to maintain good working rapport with staff including external contacts
9. Excellent active listening, negotiation and presentation skills
10. In-depth knowledge of labor law and HR best practices
11. Relevant computer software skills, including MS Word, Excel and Power Point

Qualifications and Requirements
1. Diploma/ Degree in Human Resource Management or its equivalent with 5-8 years of experience
2. Ability to work alone & unmanaged and to work as part of a team when required
3. High motivation, sense of responsibility, self-discipline
4. Experience must reflect the knowledge, skills and abilities listed above
5. Strong communication and organizational skill
6. Member of Zambia Institute of Human Resource Management (ZIHRM)

CARE International works around the globe to save lives, defeat poverty, and achieve social justice. We seek a world of hope, tolerance, and social justice, where poverty has been overcome and all people live with dignity and security. We put women and girls at the center because we know that we cannot overcome poverty until all people have equal rights and opportunities.

CARE Zambia an International Non-Governmental relief and development organization with various projects in Eastern, Muchinga, Luapula, Lusaka, Northern, and Southern provinces of Zambia, has the following vacancy at the Head Office in Lusaka.

Job Title: Resource Mobilization and Partnerships Manager            

Reports to: Deputy Country Director – Programs

Type of Contract: Fixed Term

Job Summary

The Resource Mobilization and Partnerships Manager will be responsible for coordinating the development and implementation of Care Zambia’s Resource mobilization strategy in line with the strategic Direction. S/he will build on proactive documentation and strategic dissemination of successes and lessons learned from Care programs, to position Care as a partner of choice among donors, government, and other partners; coordinate the development and presentation of proposals to potential donors and partners; and provide support to teams on compliance to donor requirements during project implementation. In addition to direct accountability to the Deputy Country Director – Programs, the role involves collaboration with others in a matrix format. S/he should demonstrate strong external orientation, and capacity to deal with ambiguity and thrive in a matrix setup.

The position will spearhead the efforts towards strengthened brand recognition for CARE in Zambia. S/he will lead team efforts to review current and future needs and trends and make concrete, data/evidence-based propositions for new business ideas that excite the team in the collective drive to improve revenue/income, partnerships, and donor base.

The Resource Mobilization and Partnerships Manager will institutionalize leadership behaviours, organizational culture, tools, and processes that enhance organizational competitiveness, brand visibility, and the International growth of income and partnerships in line with the Strategic ambition of CARE Zambia.

Qualification, Experience, and Competencies:

• Master’s degree in any of the following relevant fields; Business Management, Public Administration, Economics, Political Science, Social Sciences, etc. from a recognized university.
• Bachelor’s Degree in any of the field related to Care Zambia’s Strategic program Areas (e.g. Education, Agriculture, Climate, Health, nutrition, etc) is an added advantage.
• At least 5 years’ experience in a similar role or senior management role that included.
• At least 5 years in an international NGO, with Successful Resource Mobilization and Partnerships record in a similar role over time.
• Deep understanding of Business Development/Resource Mobilisation systems in NGO sector, with traceable experience in a similar role in a similar organisation to CARE International.
• Concept note and proposal development, with a record of successful multi-year funding from philanthropies/foundations and institutional donors (notably USAID, GAC, EC, FCDO, etc).
• Partnership development skills, with record of successful consortia development, including coordination of co-designing with local organisations, private sector and public sector actors is an added advantage.

Skills:

• Advanced skills in developing theories of change and logic models for Project Concept Notes and Project Proposals.
• Well-developed analytical and professional writing skills in English. Skills in Concept Note and Proposal Writing experience is a requirement.
• Very good with numbers; both financial and MEAL-related data.
• Because the position will involve coordination with various partners and staff spread across the country as well as in other countries, suitable candidates should have well-developed networking, coordination, and communication skills.

Behaviours

• Set ambitious targets and deliver high-quality results on time.
• Courageous and challenging the status quo using appropriate means.
• Tenacious and tactful, able to navigate ambiguity and ignite a positive vibe in the team.

Contacts/Key Relationships 

• This role is expected to establish and maintain open, professional, and cordial relations with the COs’ internal and external customers. These include and not limited to.

Internal

• Key internal collaborations involve the Country Director, sector leads, Project Managers, Knowledge Management unit, and finance.

External

• Current donors, potential donors, government Ministries departments and agencies (MDAs), other INGOs implementing similar to CARE, Local NGOs/CSOs, and private sector

Suitably qualified and interested members of the public are invited to apply. Application letters accompanied by detailed CVs and daytime contact numbers should be sent to: zamcarejobs@care.org.

Closing Date: 13^th September, 2024

CARE is an Equal Opportunity Employer promoting gender, equity, and diversity. Female candidates are strongly encouraged to apply.  

New Fairmount Hotel in Livingstone, Zambia are looking for an experienced and qualified human resources practitioner accredited by the Zambia Institute of Human Resource Management to report directly to our Senior Executives and Management.

Job Title: Human Resource Practitioner

Reports to: Senior Executives & Senior Management

Job Summary

Reporting directly to the Senior Executives and Senior Management Team, the overall purpose of the position is to support and contribute to the attainment of our overall strategic business plans and objectives through effective management and leadership of our HR department.

The position holder is an effective advisor, communicator and educator on HR procedures, policies, best practices, employment rewards, benefits, and legislation to facilitate and achieve our corporate targets.

He/she helps create an enabling and nurturing work environment that makes it easier for employees to deliver consistently superior levels of performance.

Qualification, Experience and Competencies:

• Degree in Human Resources Management and/or a Higher Diploma in Human Resource Management.
• Minimum of 5 years senior HR Practitioner experience ideally in hospitality, including high performance in the full range of human resource management activities (recruitment and selection, performance management, development, talent management, reward, employee relations etc).
• Proven experience of providing leadership on all HR matters whilst at the same time balancing the strategic role with the need to deliver effective day-to-day HR administration services.
• Must be a member of the Zambia Institute of Human Resources Management – ZIHRM.

Knowledge, Skills and Competencies:

• Excellent knowledge of Zambia labour laws.
• Knowledge and understanding of HR issues related to Gender, Inclusion and Diversity.
• Ability to demonstrate knowledge and understanding of HR policies and procedures, and HR best practices.
• Strong managerial skills and ability to motivate and inspire team to achieve superior standard in all aspects of human resource management.
• Ability to resolve issues independently but has an understanding when to refer them to Senior Management.
• High level of analytical and problem-solving skills.
• Strong in Managing Performance, Facilitating change.
• Listening, coaching and counselling skills

Seeking a Dynamic HR Officer

Are you passionate about people and committed to fostering a thriving work environment? Do you have a knack for building effective teams and promoting employee well-being? If so, we have an exciting opportunity for you to join our organization as an HR Officer!

At Kariba Harvest Limited we believe that our people are our greatest asset, and we recognize the critical role played by our HR in shaping our success. As an HR Officer, you will be at the heart of our operations, working collaboratively with employees and management to ensure a harmonious and productive workplace.

Responsibilities:

Develop and implement HR strategies aligned with the company’s vision and objectives.
Support the recruitment and selection process by sourcing top talent, conducting interviews, and coordinating the onboarding process.
Maintain HR records and ensure compliance with relevant regulations and policies.
Assist in the development and execution of training programs to enhance employee skills and career growth.
Provide guidance and support to managers and employees on HR-related matters, including performance management, employee relations, and conflict resolution.
Manage employee benefits, overtime computation, time sheets, compensation, and leave administration.
Continuously evaluate HR processes and propose improvements to enhance efficiency and effectiveness.

Qualifications:

Bachelor’s degree in human resources, Business Administration, or a related field.
1 to 2 years proven experience as an HR Officer or similar role, demonstrating a strong understanding of HR best practices and Zambian Labor Laws.
Excellent communication and interpersonal skills to build rapport and effectively address employee concerns.
Strong problem-solving abilities with a proactive and solution-oriented mindset.
Ability to handle confidential information with utmost integrity and discretion.
Proficiency in Micropay and other relevant software.
Member of the Zambia Institute of Human Resources Management.

Join our dedicated team of professionals who are passionate about creating an inclusive and engaging work environment. As an HR Officer at Kariba Harvest Limited, you will play a pivotal role in shaping our organizational culture and driving our success.

Apply today by sending your resume and a cover letter detailing your HR experience and achievements to khladmin@lakeharvest.com.

– Must have atleast 5-10 years of HR experience
– Must have experience in recruitment and performance management in an environment with 60-100 staff atleast
-Private Sector Experience is preferable

ONLY NDOLA RESIDENTS SHOULD APPLY

HUMAN RESOURCE OFFICE NDOLA (1)

DUTIES AND RESPOSIBILITIES

• Answer telephone calls and provide needed information.
• Responsible for interpretation of terms and conditions of service and employment laws to members of staff.
• Managing company staff, including coordination and organization management
• Help in payroll preparation management and payment
• Organize, compile and update employee records and documentation
• Avoiding and solving different types of conflicts and arising in the institution
• Consulting with department managers over important organization issues
• Manage and update HR database with different information such as new hires, termination, sick leave, employee disciplinary action, vacation and day offs.
• Help organize and manage new employees’ orientation and training
• Responsible for dealing with employee requests regarding human resources issues, rules and regulations.
• Preparing of employees’ contracts and ensuring that renewals are done in a timely manner.
• Ensure submission of monthly reports by 5th of every month
• Any other duties assigned by supervisor.

MINIMUM REQUIREMENTS

• Full Grade 12 Certificate
• Certificate/Diploma in Human Resource Management, Business Administration or Public Administration with a proven track record in a similar role – Added Advantage
• Minimum of 1 years’ experience hand on experience – Added Advantage
• Excellent written and verbal Communication Skills
• Must be a member of ZIHRM – Added Advantage

All applications should be addressed to the Human Resource Manager and sent to work@natkos.co.zm and for those who would like to send your application by hand, kindly submit them at any of our outlets.

Due on 9th August 2024

ONLY NDOLA RESIDENTS SHOULD APPLY

HUMAN RESOURCE OFFICE NDOLA (1)

DUTIES AND RESPOSIBILITIES

• Answer telephone calls and provide needed information.
• Responsible for interpretation of terms and conditions of service and employment laws to members of staff.
• Managing company staff, including coordination and organization management
• Help in payroll preparation management and payment
• Organize, compile and update employee records and documentation
• Avoiding and solving different types of conflicts and arising in the institution
• Consulting with department managers over important organization issues
• Manage and update HR database with different information such as new hires, termination, sick leave, employee disciplinary action, vacation and day offs.
• Help organize and manage new employees’ orientation and training
• Responsible for dealing with employee requests regarding human resources issues, rules and regulations.
• Preparing of employees’ contracts and ensuring that renewals are done in a timely manner.
• Ensure submission of monthly reports by 5th of every month
• Any other duties assigned by supervisor.

MINIMUM REQUIREMENTS

• Full Grade 12 Certificate
• Certificate/Diploma in Human Resource Management, Business Administration or Public Administration with a proven track record in a similar role – Added Advantage
• Minimum of 1 years’ experience hand on experience – Added Advantage
• Excellent written and verbal Communication Skills
• Must be a member of ZIHRM – Added Advantage

All applications should be addressed to the Human Resource Manager and sent to work@natkos.co.zm and for those who would like to send your application by hand, kindly submit them at any of our outlets.

Due on 9th August 2024

ONLY NDOLA RESIDENTS SHOULD APPLY

HUMAN RESOURCE OFFICE NDOLA (1)

DUTIES AND RESPOSIBILITIES

• Answer telephone calls and provide needed information.
• Responsible for interpretation of terms and conditions of service and employment laws to members of staff.
• Managing company staff, including coordination and organization management
• Help in payroll preparation management and payment
• Organize, compile and update employee records and documentation
• Avoiding and solving different types of conflicts and arising in the institution
• Consulting with department managers over important organization issues
• Manage and update HR database with different information such as new hires, termination, sick leave, employee disciplinary action, vacation and day offs.
• Help organize and manage new employees’ orientation and training
• Responsible for dealing with employee requests regarding human resources issues, rules and regulations.
• Preparing of employees’ contracts and ensuring that renewals are done in a timely manner.
• Ensure submission of monthly reports by 5th of every month
• Any other duties assigned by supervisor.

MINIMUM REQUIREMENTS

• Full Grade 12 Certificate
• Certificate/Diploma in Human Resource Management, Business Administration or Public Administration with a proven track record in a similar role – Added Advantage
• Minimum of 1 years’ experience hand on experience – Added Advantage
• Excellent written and verbal Communication Skills
• Must be a member of ZIHRM – Added Advantage

All applications should be addressed to the Human Resource Manager and sent to work@natkos.co.zm and for those who would like to send your application by hand, kindly submit them at any of our outlets.

Due on 9th August 2024

ONLY NDOLA RESIDENTS SHOULD APPLY

HUMAN RESOURCE OFFICE NDOLA (1)

DUTIES AND RESPOSIBILITIES

• Answer telephone calls and provide needed information.
• Responsible for interpretation of terms and conditions of service and employment laws to members of staff.
• Managing company staff, including coordination and organization management
• Help in payroll preparation management and payment
• Organize, compile and update employee records and documentation
• Avoiding and solving different types of conflicts and arising in the institution
• Consulting with department managers over important organization issues
• Manage and update HR database with different information such as new hires, termination, sick leave, employee disciplinary action, vacation and day offs.
• Help organize and manage new employees’ orientation and training
• Responsible for dealing with employee requests regarding human resources issues, rules and regulations.
• Preparing of employees’ contracts and ensuring that renewals are done in a timely manner.
• Ensure submission of monthly reports by 5th of every month
• Any other duties assigned by supervisor.

MINIMUM REQUIREMENTS

• Full Grade 12 Certificate
• Certificate/Diploma in Human Resource Management, Business Administration or Public Administration with a proven track record in a similar role – Added Advantage
• Minimum of 1 years’ experience hand on experience – Added Advantage
• Excellent written and verbal Communication Skills
• Must be a member of ZIHRM – Added Advantage

All applications should be addressed to the Human Resource Manager and sent to work@natkos.co.zm and for those who would like to send your application by hand, kindly submit them at any of our outlets.

Due on 9th August 2024

AB Bank Zambia is looking for an individual to fill the position of Human Resource Intern. As such, the Human Resource Intern will be responsible for delivering excellent service and creating a professional and friendly image of the Bank.

Among other responsibilities, you will be expected to:

• Effective records management for payroll processing.
• Effective digital and physical filling.
• Ensure compliance on all HR related issues.

Your Minimum Qualifications and Competencies should be:

• Diploma/Degree in Human Resource Management
• Proficiency in MS Office will be an added advantage.
• Must be a member of ZIHRM.

If you are interested, please submit your cover letters and your CV by following https://hr.abbank.co.zm/ by midnight on 9th August 2024. Only shortlisted candidates will be contacted.

Transparency International Zambia (TI-Z) is seeking qualified individuals to fill the following positions: Human Resource Officer.

Job Purpose:

As a key part of TI-Z’s High Performing Organisation strategic focus area, the Human Resource Officer will be responsible for the full operation of the TI-Z human resource function, including staff welfare, staff development, work environment assessment, storage of staff records, etc. The Human Resource Officer will also be expected to make recommendations for improvement of TI-Z’s human resource architecture as and when necessary. Lastly, the Human Resource Officer will, in coordination with the Executive Director, serve as Secretary of the Staff and Members Welfare Board Committee.

Job Description:

Talent Acquisition: Lead recruitment efforts to attract top-tier talent, from crafting job postings to conducting interviews, making hiring recommendations, and on-boarding processes.

Employee Relations: Serve as a trusted resource for employees, in addressing concerns, resolving conflicts, and fostering a positive work environment.

Performance Management: Implement performance evaluation processes, provide coaching and feedback to employees, and assist in identifying training and development opportunities.

Policy Development: Develop and enforce HR policies and procedures to ensure compliance with prevailing legislation requirements and promote fairness and consistency.

Benefits Administration: Manage employee benefits programs which may include but not limited to health insurance, retirement plans, and assist employees with inquiries and claims.

HR Administration: Oversee personnel files, maintain HR databases, and handle administrative tasks such as payroll processing and record keeping.

Strategic Planning: Collaborate with senior management to align HR initiatives with organizational objectives and drive continuous improvement in HR practices.

Human Resource Reporting: Provide management with monthly HR reports on key HR Metrics.

Exit Management: Manage the off-boarding process in an effective and seamless manner.

Reporting Relationship:

The Human Resource Officer will report to the Executive Director.

Condition of Work:

Office-based

Education and Professional background:

Bachelor’s degree in Human Resources Management, Business Administration, or a related field (HR certification preferred).
Proven experience in HR roles of 3 to 5 years, with a strong understanding of HR best practices and the Zambian employment legal framework.
Excellent communication, interpersonal, and problem-solving skills.
Ability to maintain confidentiality and handle sensitive information with integrity.
Proficiency in HRIS software and Microsoft Office Suite.

Membership of the Zambia Institute of Human Resource Management is a must.

Note: All applications, clearly indicating which position is being applied for, and addressed to the Executive Director, should be typed and emailed to info@tizambia.org.zm or delivered physically at the TI-Z office on Plot Number 128 Mufufuma Road, Jesmondine, Lusaka.

For those who wish to post, you can write to the address below:

The Executive Director,
Transparency International Zambia,
Plot No. 128, Mufufuma Road,
Jesmondine,
P.O. Box 37475,
Lusaka, Zambia.

Applications sent any other way apart from the three mentioned above will not be considered.

All applications should reach TI-Z no later than 17.00hrs on Friday 23rd August 2024.

JOB VACANCY
Do you want to grow with us? At African Perfect-World investment Consulting limited we are passionate about what we do and driven to be the best solution for our prospective customers in the provision of the very best alternative and affordable Housing Units in Zambia. We are dedicated to the highest quality of customer service satisfaction through our wide range of Housing products built with trusted brands of high quality. At African Perfect-World Investment Consulting limited we pride ourselves of being the market leaders in the provision of Affordable and reliable Housing Development initiatives that are exciting.
The company is now seeking to recruit a Human Resource Manager who is highly adept at devising successful human resource strategies, coordinating and executing effective plans that will convert company to grow.
Detailed Job Description Include the Following:
The Human Resource Manager will be part of the Management of African Perfect-World investment Consulting limited and will be responsible for the strategic management of the human resource function and the provision of administrative and logistical support services in order to enhance individual and Corporation performance and achieve set objectives. The role will ensure the alignment of strategic Human Resource initiatives, policies and procedures to the overall corporate strategy.

Key responsibilities among others include:
1. Human Resource Policies and Procedures
Managing effectively the development, implementation and review of Human Resource polices and conditions of service in order to provide standard guidelines and procedures in line with the Labour Laws.
2. Recruitment and Talent Acquisition
Coordinating effectively the staff recruitment and talent acquisition process in order to ensure placement of suitable candidates and achieve the corporation objectives
3. Management of Training and Development
Managing effectively the Human Resource training and development functions in order to build capacity and enhance performance.
4. Management of Industrial Relations
Managing effectively the industrial relations atmosphere in order to ensure industrial harmony and compliance with Labour Laws.
5. Management of Disciplinary and Grievance Process
The Human Resources Manager will be expected to coordinate effectively the disciplinary process in order to comply with the provisions of the Disciplinary and Grievances Procedures of African Perfect-World investment Consulting limited and relevant laws of Zambia to ensure consistency, fairness and go to court if need arises.
6. Administrative Support and well connected to government institutions. E.g., Immigration, Labour office, PACTRA, NHIMA, NAPSA and Worker’s Compensation.
Managing efficiently the provision of administrative support services in order to facilitate smooth operations of the Corporation. This will include responsibility for bargaining and negotiations of tenders with the government officials if need arises.
7. Change Management
Coordinating effectively the development and implementation of change management programs and initiatives in order to ensure employees adapt to changes in the working environment.
8. Performance Management
Coordinating timely implementation of performance management system in order to monitor and evaluate performance and ensure attainment of Corporation objectives
9. Research and information Dissemination
Keep up to date with Human Resource legislation by researching and attending necessary events, before providing suitable interpretation to Management.

Requirements:

• Full form V/Grade 12 School Certificate.
• Degree in Human Resource Management, Public Administration, Organizational Development or Organizational Psychology or its equivalent.
• A master’s degree in human resource management or other related field is an added advantage.
• Must be a registered and paid-up member of the Zambia Institute of Human Resource Management (ZIHRM) and in possession of a valid practicing certificate.
• Must have 8 years’ experience in human resource in reputable organizations with 1-3 years at Management Level.
• A valid Driving License will be an added advantage.

Closing Date for Submission of Applications is: 12 August 2024.
To Apply for This Position Kindly send your CV and Qualification Credentials as one PDF or DOC to the following Email Address:

roofy@mingyangrt.com

We are seeking an experienced and proactive Human Resource Manager to join our team. The successful candidate will play a crucial role in managing and developing our human resources department, ensuring that our HR strategies align with our business goals. This role is ideal for a strategic thinker with a passion for people management and organizational development.

Key Responsibilities:

• Recruitment & Staffing:  Oversee the recruitment process, from job posting to interviewing and hiring, ensuring that we attract and retain top talent.
• Employee Relations: Foster a positive work environment by addressing employee concerns, facilitating conflict resolution, and promoting a culture of open communication.
• Performance Management: Develop and implement performance management systems, including regular performance reviews, feedback, and professional development plans.
• Compliance: Ensure compliance with all employment laws and regulations, maintaining up-to-date knowledge of labor legislation.
• Benefits Administration: Manage employee benefits programs, including health insurance, retirement plans, and other company-sponsored benefits.
• Training & Development: Identify training needs and coordinate development programs to enhance employee skills and career growth.
• Policy Development: Create, update, and enforce company policies and procedures, ensuring they reflect our organizational values and legal requirements.
• HR Metrics & Reporting: Monitor key HR metrics, prepare reports for management, and provide data-driven insights to support decision-making.

Attributes:

• Leadership Skills: Ability to lead and manage a team, providing guidance and support to ensure HR functions are carried out effectively.
• Communication Skills: Strong verbal and written communication skills to interact with employees at all levels and convey information clearly and concisely.
• Interpersonal Skills: Ability to build relationships, resolve conflicts, and foster a positive work environment.
• Organizational Skills: Highly organized with the ability to manage multiple tasks, prioritize work, and meet deadlines.
• Problem-Solving Skills: Ability to identify issues, analyze problems, and develop effective solutions.
• Confidentiality: Commitment to maintaining the confidentiality of sensitive employee information.

Qualifications:

• Bachelor’s degree in Human Resources (Master’s degree preferred).
• Minimum of 5 years of experience in a human resource management role.
• Proficiency in HR software and Microsoft Office Suite.
• Must be affiliated with ZIHRM
• Strong understanding of labor laws and regulations.

How to Apply:   If you are passionate about HR and excited about the opportunity to contribute to our team, we would love to hear from you! Please submit your resume and a cover letter detailing your qualifications and experience to careers@bgsgroup.co.zm

Bridging Gap Solutions is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We are seeking an experienced and proactive Human Resource Manager to join our team. The successful candidate will play a crucial role in managing and developing our human resources department, ensuring that our HR strategies align with our business goals. This role is ideal for a strategic thinker with a passion for people management and organizational development.

Key Responsibilities:

• Recruitment & Staffing:  Oversee the recruitment process, from job posting to interviewing and hiring, ensuring that we attract and retain top talent.
• Employee Relations: Foster a positive work environment by addressing employee concerns, facilitating conflict resolution, and promoting a culture of open communication.
• Performance Management: Develop and implement performance management systems, including regular performance reviews, feedback, and professional development plans.
• Compliance: Ensure compliance with all employment laws and regulations, maintaining up-to-date knowledge of labor legislation.
• Benefits Administration: Manage employee benefits programs, including health insurance, retirement plans, and other company-sponsored benefits.
• Training & Development: Identify training needs and coordinate development programs to enhance employee skills and career growth.
• Policy Development: Create, update, and enforce company policies and procedures, ensuring they reflect our organizational values and legal requirements.
• HR Metrics & Reporting: Monitor key HR metrics, prepare reports for management, and provide data-driven insights to support decision-making.

Attributes:

• Leadership Skills: Ability to lead and manage a team, providing guidance and support to ensure HR functions are carried out effectively.
• Communication Skills: Strong verbal and written communication skills to interact with employees at all levels and convey information clearly and concisely.
• Interpersonal Skills: Ability to build relationships, resolve conflicts, and foster a positive work environment.
• Organizational Skills: Highly organized with the ability to manage multiple tasks, prioritize work, and meet deadlines.
• Problem-Solving Skills: Ability to identify issues, analyze problems, and develop effective solutions.
• Confidentiality: Commitment to maintaining the confidentiality of sensitive employee information.

Qualifications:

• Bachelor’s degree in Human Resources (Master’s degree preferred).
• Minimum of 5 years of experience in a human resource management role.
• Proficiency in HR software and Microsoft Office Suite.
• Must be affiliated with ZIHRM
• Strong understanding of labor laws and regulations.

How to Apply:   If you are passionate about HR and excited about the opportunity to contribute to our team, we would love to hear from you! Please submit your resume and a cover letter detailing your qualifications and experience to careers@bgsgroup.co.zm

Bridging Gap Solutions is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

JOB VACANCY
Do you want to grow with us? At African Perfect-World investment Consulting limited we are passionate about what we do and driven to be the best solution for our prospective customers in the provision of the very best alternative and affordable Housing Units in Zambia. We are dedicated to the highest quality of customer service satisfaction through our wide range of Housing products built with trusted brands of high quality. At African Perfect-World Investment Consulting limited we pride ourselves of being the market leaders in the provision of Affordable and reliable Housing Development initiatives that are exciting.
The company is now seeking to recruit a Human Resource Manager who is highly adept at devising successful human resource strategies, coordinating and executing effective plans that will convert company to grow.
Detailed Job Description Include the Following:
The Human Resource Manager will be part of the Management of African Perfect-World investment Consulting limited and will be responsible for the strategic management of the human resource function and the provision of administrative and logistical support services in order to enhance individual and Corporation performance and achieve set objectives. The role will ensure the alignment of strategic Human Resource initiatives, policies and procedures to the overall corporate strategy.

Key responsibilities among others include:
1. Human Resource Policies and Procedures
Managing effectively the development, implementation and review of Human Resource polices and conditions of service in order to provide standard guidelines and procedures in line with the Labour Laws.
2. Recruitment and Talent Acquisition
Coordinating effectively the staff recruitment and talent acquisition process in order to ensure placement of suitable candidates and achieve the corporation objectives
3. Management of Training and Development
Managing effectively the Human Resource training and development functions in order to build capacity and enhance performance.
4. Management of Industrial Relations
Managing effectively the industrial relations atmosphere in order to ensure industrial harmony and compliance with Labour Laws.
5. Management of Disciplinary and Grievance Process
The Human Resources Manager will be expected to coordinate effectively the disciplinary process in order to comply with the provisions of the Disciplinary and Grievances Procedures of African Perfect-World investment Consulting limited and relevant laws of Zambia to ensure consistency, fairness and go to court if need arises.
6. Administrative Support and well connected to government institutions. E.g., Immigration, Labour office, PACTRA, NHIMA, NAPSA and Worker’s Compensation.
Managing efficiently the provision of administrative support services in order to facilitate smooth operations of the Corporation. This will include responsibility for bargaining and negotiations of tenders with the government officials if need arises.
7. Change Management
Coordinating effectively the development and implementation of change management programs and initiatives in order to ensure employees adapt to changes in the working environment.
8. Performance Management
Coordinating timely implementation of performance management system in order to monitor and evaluate performance and ensure attainment of Corporation objectives
9. Research and information Dissemination
Keep up to date with Human Resource legislation by researching and attending necessary events, before providing suitable interpretation to Management.

Requirements:

• Full form V/Grade 12 School Certificate.
• Degree in Human Resource Management, Public Administration, Organizational Development or Organizational Psychology or its equivalent.
• A master’s degree in human resource management or other related field is an added advantage.
• Must be a registered and paid-up member of the Zambia Institute of Human Resource Management (ZIHRM) and in possession of a valid practicing certificate.
• Must have 8 years’ experience in human resource in reputable organizations with 1-3 years at Management Level.
• A valid Driving License will be an added advantage.

Closing Date for Submission of Applications is: 12 August 2024.
To Apply for This Position Kindly send your CV and Qualification Credentials as one PDF or DOC to the following Email Address:

roofy@mingyangrt.com

The Human Resource and Procurement Officer will be responsible for overseeing both the HR and procurement functions within the business. This role combines the strategic management of employee-related services, policies, and programs with the efficient sourcing, negotiation, and purchasing of materials and services. The ideal candidate will be adept at multitasking, possess strong leadership skills, and demonstrate proficiency in both HR and procurement operations.

Key Responsibilities:

Human Resources Management:
– Oversee the recruitment, selection, and onboarding processes.
– Manage employee relations, performance management, and development programs.
– Develop and implement HR policies and procedures in compliance with labor laws.
– Foster a positive workplace culture and address employee concerns effectively.

Procurement Management:
– Develop and implement procurement strategies to ensure cost-effective purchasing.
– Negotiate contracts and maintain strong relationships with suppliers.
– Oversee the procurement process, including sourcing, ordering, and inventory management.
– Monitor market trends and ensure the procurement of quality materials and services.

Requirements:
– Bachelor’s degree in Human Resources, Business Administration, Supply Chain Management, or related field.
– 3 to 5 years of experience in HR and/or procurement roles.
– Strong knowledge of HR practices, labor laws, and procurement principles.
– Excellent negotiation, communication, and interpersonal skills.
– Proven ability to manage multiple tasks and priorities effectively.

Key Attributes:
– Strategic thinker with strong problem-solving abilities.
– Detail-oriented and highly organized.
– Empathetic and approachable with strong leadership qualities.
– Ethical, with a commitment to fostering a positive work environment and ensuring compliance.

Skills:
– HR Management: Recruitment, employee relations, policy development, performance management.
– Procurement: Negotiation, vendor management, cost analysis, strategic planning.
– General: Multitasking, leadership, communication, conflict resolution.

Work Environment:
– The position is based at the lodge, requiring a presence on-site.
– The role may require occasional evening or weekend work, depending on the lodge’s operational needs.

Application Process:
Interested candidates should submit their resume and a cover letter detailing their qualifications and experience to belzmautu@gmail.com.

Equal Opportunity Employer:
Izukanji Lodge and Pleasure Resorts is an equal opportunity employer.

Job Summary: The Human Resource Officer will play a key role in supporting the HR department by maintaining accurate records, facilitating HR processes, preparing essential HR documents, and providing assistance in various HR functions. The role involves addressing employee queries, assisting in the recruitment and onboarding processes, and performing administrative tasks to ensure the smooth operation of the HR department.

Key Responsibilities:

Maintain Records:

Manage and update employee records, ensuring all personal, employment, and job-related information is accurately maintained in both physical and digital formats.

Ensure compliance with data protection regulations and confidentiality requirements.

Facilitate HR Processes:

Assist in the implementation and maintenance of HR policies and procedures.

Support HR initiatives and projects as required.

Prepare HR Documents:

Draft and prepare various HR-related documents such as employment contracts, offer letters, employee handbooks, and termination paperwork.

Ensure all documents are in accordance with company policies and legal requirements.

Answer Employee Queries:

Respond to employee inquiries regarding HR-related issues, such as benefits, company policies, and procedures.

Provide guidance and clarification on HR policies.

Assist in the Recruitment Process:

Support the recruitment process by posting job vacancies, screening applications, and coordinating interviews.

Liaise with hiring managers to ensure a smooth recruitment experience.

Onboarding Assistance:

Assist with the onboarding process for new hires, including orientation, documentation, and initial training coordination.

Ensure a seamless transition for new employees into the company.

Administrative Tasks:

Perform general administrative duties, such as filing, scheduling, and correspondence.

Manage HR-related supplies and materials.

Payroll Support:

Assist in the preparation and processing of payroll, ensuring accuracy and timely distribution of salaries.

Handle payroll-related queries and liaise with the finance department as needed.

Qualifications:

Diploma in Human Resources, Business Administration, or a related field.

Minimum of 2 years of experience in HR or a similar role.

Strong organizational and administrative skills.

Excellent communication and interpersonal abilities.

Proficiency in HR software and Microsoft Office Suite.

Knowledge of employment laws and HR best practices.

Skills and Competencies:

Attention to detail and high level of accuracy.

Ability to handle confidential information with integrity.

Strong problem-solving and decision-making skills.

Ability to work independently and as part of a team.

Time management and ability to prioritize tasks effectively.

1. ROLE IDENTIFICATION
Job Title: HR ASSISTANT
Direct Reports:
HUMAN RESOURCE MANAGER

2. JOB PURPOSE
The HR Assistant at our Kitwe branch will provide crucial support to the Human Resources department by managing administrative tasks, assisting with recruitment, and ensuring smooth HR operations. The ideal candidate will be organized, proactive, and able to handle multiple responsibilities in a dynamic environment.

3. KEY RESPONSIBILITIES

Recruitment and Onboarding:

• Assist in the recruitment process, including posting job advertisements, reviewing applications, and scheduling interviews.
• Facilitate the onboarding process for new hires, including preparing orientation materials and conducting initial training.

Employee Relations and Support:

• Serve as a point of contact for employee inquiries regarding HR policies, procedures, and benefits.
• Support in addressing and resolving employee issues or conflicts, promoting a positive work environment.

Administrative Tasks:

• Maintain and update employee records, including personal information, job history, and training records.
• Prepare HR-related documents, reports, and correspondence as needed.
• Coordinate and schedule HR meetings, training sessions, and company events.

Compliance and Record-Keeping:

• Ensure adherence to company policies and local labor laws, including record-keeping and documentation.
• Assist in preparing and submitting compliance reports and ensuring that all HR practices are in line with regulations.

Benefits and Payroll Support:

• Assist with the administration of employee benefits programs and respond to related questions.
• Support payroll activities by verifying employee attendance records and assisting with payroll data entry.

4.NATURE OF DECISION MAKING
a) Analytical
b) Strategic
c) Financial

5. QUALIFICATIONS: Minimum

• Diploma in Human Resources, Business Administration, or a related field; a

Skills and Abilities:

• Strong organizational skills and attention to detail.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HR software is beneficial.
• Ability to manage confidential information with discretion.

Attributes:

• Positive attitude and eagerness to learn.
• Ability to work independently as well as part of a team.
• Strong problem-solving skills and a proactive approach to tasks.

Mac Staffing Solutions Limited seeks to recruit a highly motivated and committed employee for the position of Human Resourse Manager to join the team.

Reporting to the General Manager, you will be responsible for developing, implementing HR strategies and initiatives that align with the company.

Your duties will include but are not limited to the following:

Strategy and General Responsibilities

Assist in the development of the organizational structure to ensure efficiency and alignment with the Company’s mission.
Develop and implement HR strategies and initiatives that align with the Company’s goals and objectives.
Continuously train, monitor, and improve HR standards, policies, and procedures.
Ensure all staff matters and queries are handled professionally and efficiently.
Align the Company’s policies and procedures with the Company’s brand and values.

Employment Cycle Management

Develop and implement strategies to attract and recruit qualified candidates.
Create job descriptions, post job openings, screen resumes, conduct interviews, and extend job offers.
Ensure that each staff member has a contract of employment and a clear job description.
Ensure that all Company personnel have read, understood, and signed all Company policies and procedures.
Manage employee transfers, promotions, demotions, and terminations in a fair and transparent manner.

Employee Conduct and Action Management

Act as a liaison between management and employees, addressing issues related to job satisfaction, conflict resolution, and employee complaints.
Develop and implement processes for performance evaluations, goal setting, and performance improvement plans.
Assist in drafting, maintaining, and developing workplace policies and procedures.
Manage cases related to sexual and other unlawful harassment.
Support the maintenance of workplace etiquette and a positive work environment.

Employee Welfare

Develop and implement diversity and inclusion initiatives to promote a more inclusive and diverse workplace culture.
Create and manage programs to improve employee engagement, including employee surveys, recognition programs, and team-building activities.
Assist in the management of overall staff welfare, including compensation programs and employee benefits.
Ensure that disciplinary procedures, grievance handling, and counseling processes are conducted promptly, fairly, and in accordance with Company policies.
Encourage and coordinate social and welfare events for staff.
Support the Company’s social responsibility initiatives.

Training and Development

Ensure continual training to maintain high standards, qualifications, and competencies.
Manage and evaluate the employee induction process.
Oversee in-house training and development programs.
Develop and implement employee training, localization, and career development programs.
Assist in managing succession planning and related training initiatives for the Company.

General HR Administration

Ensure that leave schedules are well-planned to maintain service levels and that staff take their allocated annual leave.
Collate and maintain all staff files in an organized manner.
Report operational and statistical HR information as required.
Assist in ensuring compliance with local employment laws and international standards.
Implement HR software and digital/process automation solutions to enhance HR operations.
Provide training to the Company’s executive assistant on relevant HR aspects.

Requirements:

To be considered for this role, proven HR experience at a managerial level is essential.

Mac Staffing Solutions Limited seeks to recruit a highly motivated and committed employee for the position of Human Resourse Manager to join the team.

Reporting to the General Manager, you will be responsible for developing, implementing HR strategies and initiatives that align with the company.

Your duties will include but are not limited to the following:

Strategy and General Responsibilities

Assist in the development of the organizational structure to ensure efficiency and alignment with the Company’s mission.
Develop and implement HR strategies and initiatives that align with the Company’s goals and objectives.
Continuously train, monitor, and improve HR standards, policies, and procedures.
Ensure all staff matters and queries are handled professionally and efficiently.
Align the Company’s policies and procedures with the Company’s brand and values.

Employment Cycle Management

Develop and implement strategies to attract and recruit qualified candidates.
Create job descriptions, post job openings, screen resumes, conduct interviews, and extend job offers.
Ensure that each staff member has a contract of employment and a clear job description.
Ensure that all Company personnel have read, understood, and signed all Company policies and procedures.
Manage employee transfers, promotions, demotions, and terminations in a fair and transparent manner.

Employee Conduct and Action Management

Act as a liaison between management and employees, addressing issues related to job satisfaction, conflict resolution, and employee complaints.
Develop and implement processes for performance evaluations, goal setting, and performance improvement plans.
Assist in drafting, maintaining, and developing workplace policies and procedures.
Manage cases related to sexual and other unlawful harassment.
Support the maintenance of workplace etiquette and a positive work environment.

Employee Welfare

Develop and implement diversity and inclusion initiatives to promote a more inclusive and diverse workplace culture.
Create and manage programs to improve employee engagement, including employee surveys, recognition programs, and team-building activities.
Assist in the management of overall staff welfare, including compensation programs and employee benefits.
Ensure that disciplinary procedures, grievance handling, and counseling processes are conducted promptly, fairly, and in accordance with Company policies.
Encourage and coordinate social and welfare events for staff.
Support the Company’s social responsibility initiatives.

Training and Development

Ensure continual training to maintain high standards, qualifications, and competencies.
Manage and evaluate the employee induction process.
Oversee in-house training and development programs.
Develop and implement employee training, localization, and career development programs.
Assist in managing succession planning and related training initiatives for the Company.

General HR Administration

Ensure that leave schedules are well-planned to maintain service levels and that staff take their allocated annual leave.
Collate and maintain all staff files in an organized manner.
Report operational and statistical HR information as required.
Assist in ensuring compliance with local employment laws and international standards.
Implement HR software and digital/process automation solutions to enhance HR operations.
Provide training to the Company’s executive assistant on relevant HR aspects.

Requirements:

To be considered for this role, proven HR experience at a managerial level is essential.

Zambia Sugar Plc. is a subsidiary of Illovo Sugar Africa Group and is the leading sugar producer in Zambia. Its main activities are the growing of sugar cane, the production and marketing of sugar and other sugar downstream products. The Company invites applications from suitably qualified and experienced persons to fill the following positions in the Human Resources Department to be based at Nakambala:

This position reports to the Human Resources Director

Key Performance Areas

• Partner with business unit leadership team to support an integrated short term HR plan to enable business performance, succession development and employee engagement.
• Maintaining HR costs and ensuring they are aligned with the budget.
• Oversee the adherence to the minimum standards across the employee life cycle.
• Facilitate effective analysis, sourcing, recruitment, assessment, development, engagement, and retention of appropriate talent for today and the future for the business unit.
• Conduct analytics and recommendations to improve productivity and optimisation within the business unit.
• Work with L&D to ensure effective competence development of critical skills.
• Support the effective localisation and diversity agenda within the business unit.
• Partner with managers, employees, and union to support the development of a healthy industrial relations climate in line with the IR strategy, priorities, and plan.
• Resolve employee relations issues and address grievances within the business unit.
• Drive HR functional excellence and minimum standards.
• Ensure HR compliance to statutory, regulatory or policy requirements (e.g., Modern slavery)
• Coach and upskill Managers and FLM’s to build their competence to own their people processes.
• Promote and adhere to procedures, policies, and guidelines, including, without limitation, those relating to SHERQ, Competition Law and Anti-Bribery and Corruption (ABC)

 Minimum specifications / Requirements areas

• Degree (HR, Industrial Psychology or Equivalent);
• 5-7 years relevant experience as an HR Business Partner (preferably with a minimum of 3 years’ experience in an FMCG environment).
• Must be a fully paid up member of Zambia Institute of Human Resources.
• Very strong communication skills- is able to persuade and lead a team.
• Must be resilient and have a customer centric approach.
• Should be dynamic, enthusiastic and be innovative.
• Impressive, demonstrable track record and skills/experience gained within a similar role.
• Proven report generating skills (must be highly proficient in excel, power point etc).

Should you be interested in applying for any of the roles, please submit your detailed CV, copies of relevant qualifications, relevant professional accreditation, registrations and ID/Passport for the attention of the HR Business Partner to careers@zamsugar.zm clearly stating the role applied for in the subject line.

Closing date for applications: Close of business- 30 August 2024.

Applicants may be required to complete pre-employment checks (qualification, credit, security, background, and medical assessments) as part of the recruitment process where applicable.

At Africa Personnel Services, our people are the most important resource. We pride ourselves in the quality of our employees and ensure employees condone all our values. Our international business is built on sound Human Capital principles, while offering all our clients the highest levels of loyalty, integrity, and respect. Since 1996, we have been facilitating livelihoods for thousands of people across Africa and beyond.
We are looking to recruit a Human Foods Warehouse and Dispatch Manager for our client in the Milling Industry to be responsible for developing and implementing strategies to optimize storage and distribution operations ensuring timely and accurate delivery of products to customers and to oversee the receipt, storage and dispatch of products in a safe and efficient manner, ensuring compliance with the requisite standard operating procedures.

Responsibilities

• Ensure to coordinate with shipments effectively.
• Monitor inventory levels and implement strategies to minimize stock shortages and overages ensuring to provide staff with guidance, training and performance feedback.
• Must be able to identify areas for process improvement, implement innovative solutions to enhance efficiency and productivity at assigned location
• Using real-time data collection to increase accuracy and lower labour costs
• Maintaining computerized administration, stock inventory and retrieval systems
• Inspecting and approving the quality and quantity of goods or equipment received and shipped out
• Enforcing health standards, safety and security procedures
• Enforcing company rules and regulations
• Managing staff, building teams, training employees and monitoring production performance
• Communicating and interacting with clients, vendors, suppliers and customers
• Overseeing logistics of receiving, warehousing and dispatch operations
• Meeting regularly with warehouse leads to assess, analyse and develop actionable plans for loss prevention and productivity.
• Performing general maintenance of the machinery used in the warehouse

Qualifications

• A full grade (12) School Certificate
• An advanced Diploma or Bachelor’s degree added advantage in Purchasing & Supply, chain management or a related field, with proven experience in a managerial role within storage and distribution
• Preferably at least (5) years ‘experience in such a similar role.

KINDLY NOTE THE FOLLOWING.

• ALL CVs shared must be in PDF FORMAT and the position being applied for must be clearly indicated in the subject line of your email.
• Attach your Full G12 Certificates along with your Cv
• Attach at least 3 traceable references.
• Valid email addresses of references must be included on the reference list.
• Your Full names should be the Tile of your CV.
• DO NOT share your certificates at this time.
  Any applications that do not follow the above instructions will not be considered.

Job Description

HRBP – Mizu office
Title: HRBP
Place of work: 1 Chila Road, Kabulonga, Lusaka. Reporting to: Manager HR

About Unifi
Unifi is a fast-growing consumer lending company operating in Zambia, South Africa, Uganda, and Kenya. Unifi delivers personal lending products through online, mobile phone and branch channels. The company is well supported by strong shareholders and a board of directors with vast experience in entrepreneurship and lending.

The Role:
We are looking for a dynamic and experienced HR Business Partner (HRBP) with a strong focus on Employee Engagement, Employee Relations, Performance Management and Recruitment to join our HR team. The ideal candidate will be responsible for managing the full employee lifecycle and contributing to an exceptional employee experience.

Responsibilities:
General Participate in driving and implementing strategic HR initiatives within the function to foster a high-performance culture.
Ensure all HR activities and duties are conducted in full compliance with relevant regulations and standards.
Provide monthly and adhoc reports on key HR Metrics as requested for the functions.
Ensure that all learning and development needs are communicated promptly to the Learning & Development Officer and HR Manager.
Business Partnering.
Maintain and uphold HR standards and best practices within the business unit.
Provide support to line managers in handling various people matters, ensuring effective management and resolution.
Train and staff in the use of HR systems and processes to ensure adoption and compliance.
Participate in compiling and analyzing feedback from exit interviews or surveys to identify trends and areas for improvement in retention strategies and organizational culture.

Employee Engagement and wellness:
Participate in developing and implementing action plans based on insights from the Employee Survey, and drive follow-through to address identified areas for improvement.
Participate in promoting Team Building activities for the functional units
Provide support on wellness programmes/interventions during the employee lifecycle.

Employee Relations:
Train and develop Line Managers to enhance their expertise in managing Employee Relations (ER) effectively within their teams.
Coordinate capability and disciplinary hearings as required and communicate the outcomes ensure the effective implementation of the resulting actions.
Performance Management and capacity development
Actively guide and support in the end to end performance management process.
Collaborate with new hires and their managers to ensure probationary KPIs and long term KPIs post probation are put in place accordingly.
Ensure continuous performance feedback discussions are held to facilitate coaching, provide feedback, and promote continuous improvement and engagement.
Monitor and address underperformance issues in collaboration with the Learning and Development team.
Recruitment:
Coordinate and manage recruitment activities to fulfill the staffing needs of the business unit.
Provide comprehensive support to the function throughout the recruitment process, ensuring compliance with HR Processes.
Monitor and track vacancies in the department and ensure closure within acceptable timelines.
Develop the skills of line managers in the resourcing process, including the effective use of tools available.

On-Boarding:
Manage the end to end on-boarding process including but not limited to Facilitate access to essential tools, technology, and resources needed for new hires to perform their roles effectively.
Provide clear and comprehensive information about the role to help the new employees understand their responsibilities, purpose, and impact within the Unifi.
Ensure the timely completion and submission of all required onboarding documentation, including employment contracts, compliance agreements and payroll data.
Together with the hiring manager, assign a buddy or mentor to support new employees in integrating into Unifi and becoming familiar with the team and organizational culture.
Coordinate with Learning & Development (L&D) onon-boarding.
Schedule regular check-ins and feedback sessions with new hires and their managers to assess engagement, address any concerns, and provide necessary support during the onboarding process.

Off-boarding:
Manage the end to end exit management process including but not limited to:
Ensure the completion and accuracy of all required documentation, including final pay, benefits, and compliance forms.
Conduct structured exit interviews to gather feedback and insights from departing employees.
Manage the clearance process, including the exit checklist, to ensure all company assets and access are returned and deactivated.
Ensure line manager communicates the departure to relevant stakeholders, such as team members, clients, and service providers, while maintaining confidentiality and professionalism.

Qualifications:
Degree qualification in Human Resource, Administration or Industrial Psychology.
Professional HR certification is a plus.
Minimum of 4 years of HR experience with at least two years in an HRBP role.
Strong knowledge of Labour laws and compliance requirements.
Excellent interpersonal and communication skills.
Demonstrated ability to build relationships and influence at all levels of the company.
Strong problem-solving and decision-making skills.
Ability to handle sensitive and confidential information with discretion.
Proficient in HRIS and Microsoft Office Suite/Google.
Paid up Member of ZHRIM.

Skills & Qualifications:
Understanding of how to drive organizational success through HR initiatives.
Strong ability to build relationships and influence at all levels of the organization.
Excellent verbal and written communication skills for effectively conveying HR guidelines and initiatives.
Strong analytical skills to assess complex situations and develop effective solutions.
Ability to make informed decisions that balance employee needs with business objectives.
Skilled in handling complex employee relations issues and conducting thorough investigations.
Ability to provide sound advice on HR policies and practices.

Zambia Red Cross Society

Job Advert – Human Resource Officer

About the Organization

The Zambia Red Cross Society (ZRCS) is a Humanitarian Organization established in 1966 by an Act of Parliament CAP 307 of the laws of Zambia as an auxiliary institution that augments government efforts in humanitarian assistance. ZRCS is part of the International Federation of the Red Cross and Red Crescent Societies (IFRC). In line with its mandate, ZRCS works with various actors in collaboration with Government of Zambia in responding to both man-made and natural disasters. Over the recent years, ZRCS has grown exponentially both in the scope of services and workforce. To strengthen the Human Resource Unit, ZRCS seeks the services of a passionate, qualified and experienced Human Recourse (HR) Officer, to be based at the National Headquarters in Lusaka

Main purpose

The Human Resource Officer will manage and oversee the day-to-day operations of the human resources department under the supervision of the human Resource Manager. S/he will be responsible for recruitment, hiring new staff, managing employee relations, ensuring compliance with labor laws and regulations, and administering employee benefits. The HR Officer will play a key role in developing and implementing HR policies, and performance management systems to ensure that the organization attracts, retains, and develops a talented and motivated workforce.

Position Summary

Job Title: Human Resource Officer
Reports to: Human Resource and Support Services Manager
Expected Start date: October 2024

Responsibilities

Under the supervision of the HR Manager, the HR Officer will be expected to.

• Support the development and implementation of HR initiatives and systems
• Implement payroll and benefits administration.
• Provide counselling on policies and procedures
• Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
• Create and implement effective onboarding plans
• Draft employee contracts before onboarding
• Develop training and development programs
• Overseeing the health, safety and wellness of all employees.
• Assist in performance management processes
• Ensure that department leaders adhere to employment laws and regulations
• Support the management of disciplinary and grievance issues
• Maintain employee records according to policy and legal requirements
• Review employment and working conditions to ensure legal compliance
• Ensuring accurate and proper record-keeping of employee information in electronic and digital format.

Requirements and skills

• At least 3 years hands on experience as HR officer, administrator or other HR positions
• Knowledge and skill in HR functions (pay & benefits, recruitment, training & development etc.)
• Possess remarkable conflict management and decision-making skills to ensure employee compliance.
• Understanding of Zambian labour laws and disciplinary procedures
• Proficient in MS Office; knowledge of HRMS is a plus
• Outstanding organizational and time-management abilities
• Excellent communication and interpersonal skills
• Problem-solving aptitude
• Strong ethics and reliability

Professional Qualification

• BSc/BA in Business Administration or Human Resource Management
• Member of the Zambia Institute of Human Management (ZIHRM)

Application Process:

Interested candidates should submit their resume, and cover letter, and contact information for three professional references by clicking the link here.

The Zambia Red Cross Society (ZRCS) unequivocally emphasize its commitment to a transparent and merit-based recruitment process. Our organization upholds the principles of fairness and equal opportunity, and we strongly discourage any individual or entity from making payments in exchange for job opportunities within the Zambia Red Cross Society. It is our firm policy to ensure that all our recruitment processes are free of charge, and any claim or request for payment should be considered fraudulent. Any financial transactions related to the recruitment process are unauthorized, and individuals engaging in such practices are not affiliated with Zambia Red Cross Society. We remain vigilant in safeguarding the integrity of our recruitment procedures and appreciate the cooperation of all stakeholders in maintaining a fair and transparent process. We encourage all potential applicants to rely on official communication channels and verify the authenticity of any information related to job opportunities with the Zambia Red Cross Society.

Urgently looking for a Human Resource Intern

Location: Lusaka

Duties:
1.Calculating Wages and Deductions.
2.Processing Payroll
3.Maintaining Payroll Records
4.Compliance with Tax Laws
5.Responding to Employee Inquiries
6.Updating Payroll Information
7.Handling Payroll Adjustments
8.Coordinating with HR and Finance
9.Administering Benefits
10.Staying Updated on Payroll Regulations

Qualifications
-G12 certificate
-Degree in Human Resource, Economics or Social Sciences
-Good communication skills
-Attention to detail
-Ability to multitask & prioritise
-Conflict resolution techniques
-Ability to work under pressure

If you meet the above qualifications, please send your CV, relevant qualifications and NRC as one document to recruitment@cfs.co.zm The deadline is 4th November,2024.

Only shortlisted candidates will get feedback.

National Breweries Plc is Zambia’s leading producer and distributor of Traditional African Beer. Our affiliation to Delta Beverages gives our employees a sense of pride and that of belonging to one of the biggest international brewing companies in the world. The Company offers opportunities for all to learn develop and grow, whilst offering challenging career opportunities for lateral or vertical advancement.

We are inviting applications to fill the following vacant position:

POSITION: Human Resources and Administration Officer

LOCATION: Kitwe

CONTRACT: Permanent

Reporting to the Human Resources and Administration Officer, the successful candidate will be accountable for the following:

• Handling recruitment process (raising staff requisitions, drafting adverts, shortlisting, and screening candidates).
• Facilitate disciplinary handling process.
• Manage employee’s orientation and integration according to the On-boarding Framework.
• Maintain and manage staff personal files.
• Provide support for HR initiatives and activities including reports, events, meetings, surveys, leave and travel.
• Handling all payroll related issues
• Raise purchase requisitions and ensure timely payment of HR service providers.
• Manage employee wellness and drive the health and safety programs.
• Conduct exit interview and reporting analytics.
• Coordinates the preparation and publication of HR communications and announcements.
• Staff support on conditions of service and IR Issues.

This job is particularly suitable for candidates who meet the following minimum requirements:

• Diploma/Degree in Human Resources Management, Public Administration, or any related field
• Minimum one-year work experience in the HR department.
• Good communication and writing skills
• Problem solving skill
• Good negotiation and interpersonal skills
• Good listener

SUBMISSION OF APPLICATIONS

Qualified and experienced persons should send their applications and CV’s not later than 14 September 2024 to;

The Human Resource Business Partner

National Breweries Plc

Sheki Sheki Road

PO Box 35135

Lusaka

Email address: recruitment@natbrew.co.zm

(Only shortlisted candidates will be communicated to & all attachments should be in a single PDF File. Kindly state the position in the subject line)

Job Title: Human Capital Regional Manager
Sector: Human Resources
Location: Lusaka, Zambia

A. About GreenCo Power Services Limited (GreenCo)

GreenCo acts as an intermediary offtaker and service provider, purchasing power from renewable IPPs and selling that electricity to utilities and private sector offtakers (i.e. commercial and industrial users) and markets of the SAPP. Through its activities, GreenCo will increase the supply of, and demand for, finance for energy projects, and mobilise private sector capital more quickly towards critical and transformative capacity addition.

GreenCo’s vision is to lead innovation and sustainably transform renewable energy markets. This will be achieved through:

• Forward-looking approach to the deeper integration of power markets to unlock investment in renewable energy generation capacity.
• Focusing on creating impact through innovative new solutions in the energy sector.
• Fostering an agile start-up culture with a focus on individual responsibility and personal impact.

GreenCo offers an excellent, dynamic, and exciting work environment for the right candidate with significant potential for further personal development and career advancement.

B. The Role in Context

Human Capital Regional Manager

Purpose of the job

The HC Regional Manager shall oversee human capital functions across the various jurisdictions within which GreenCo operates, which currently includes (i) Zambia (ii) South Africa (iii) Zimbabwe (iv) Namibia and the United Kingdom. The role involves managing all HC functions, such as implementation of HC policies and practices, recruitment and onboarding, performance management, employee retention and ensuring GreenCo is compliant with rules and legislation in each jurisdiction.

A key focus will be to ensure HC policies and recruitment aligns with (i) the operational needs and (ii) the core values of GreenCo.

Key Responsibilities:

1. HC and Recruitment Strategy and Implementation

• Work closely with the management team to develop an HC and Recruitment strategy for each jurisdiction.
• Regularly review and update the HC and Recruitment strategy as GreenCo and the workforce grows / changes.
• Continuously monitor the workforce to ensure that GreenCo has the required skill set in each department and each jurisdiction, and make recommendations where new hires are required.

2. Project Design and Implementation

• Identify and recommend potential improvements to HC structures and management, such as tools and adaptation of organisational structures to ensure GreenCo is future-ready.
• Lead and coordinate HC-related projects with appropriate external parties, such as specialist consultants and advisers, to implement actions and strategies agreed with management.

3. Day-to-Day Management

• Managing the HC system (currently Bamboo), including uploading individual employee details and benefit entitlements.
• Manage all employment contracts, including renewals etc.
• Manage benefit entitlements and leave requests, such as annual leave, unpaid leave, maternity leave and sick leave requests.

4. Recruitment

• Manage the recruitment process, which shall include developing job descriptions and managing the interview/evaluation process alongside regional managers in the relevant departments.
• Manage skills development initiatives implemented by GreenCo, such as partnerships with universities, local schools, internships etc.
• Work closely with the management team to address workforce fluctuations due to change in market demands and/or employee absences (such as maternity).
• Oversee the onboarding process for employees.

5. HC Policies and Employee Handbook

• Manage the implementation of the various HC policies and employee handbook in each jurisdiction.
• Have responsibility for updating policies and employee handbook in accordance with local legislation / changing business needs.
• Develop new policies and handbooks as and when GreenCo enters into new jurisdictions.

6. Employee Relations and Employee Satisfaction

• Serve as the point of contact for resolving employee relations issues.
• Discuss with management and develop engagement strategies in order to retain the workforce.
• Ensure consistent and effective communication of HC policies to regional managers and employees.
• Manage and implement regular employee satisfaction surveys.
• Monitor employee satisfaction survey data using insights to ensure retention and engagement.
• Make recommendations to senior management arising from employee satisfaction surveys.

7. Performance Management & KPI Tracking

• Lead the performance management processes, working closely with managers in each department to set clear KPIs linked to regional and departmental business goals.
• Manage the performance tracking system, ensuring managers and employees are tracking KPIs and undertaking performance reviews within the relevant time periods.
• Present regular performance reviews to senior management.

8. Learning, Development, and Compliance Training

• Monitor training and development programmes implemented by GreenCo.
• Research / recommend third party training development programmes for each department, where relevant.
• Identify skill gaps within the workforce.

9. Compliance and Risk Management

• Ensure regional HC practices are compliant with local labour laws.
• Stay updated on legislative and industry changes, adapting HC policies as necessary.
• Ensure compliance with all legal and compliance policies.

10. Diversity, Equity, and Inclusion (DEI)

• Lead DEI initiatives with a focus on the unique challenges / requirements in each jurisdiction (such as BBEE requirements in South Africa).
• Promote inclusivity in recruitment, hiring, and promotion processes, ensuring compliance with both DEI policies and industry-specific diversity goals.
• Monitor regional diversity KPIs (e.g., gender and minority representation in technical roles) and create targeted programs to improve them.

C. Key Experience & Qualifications for HC Regional Manager (Energy Sector)
To effectively manage HC functions candidates should have a background that includes general HC management experience.

1. Education & Certification

• Bachelor’s Degree in Human Resources, Business Administration, or any related/comparable area (required).
• Professional HR Certifications such as SHRM-CP, SHRM-SCP, or PHR/SPHR (preferred).

2. Professional Experience

• 5-10 years of progressive HC experience, with at least 3 years managing HC across multiple entities in different jurisdictions.
• Experience managing HC policies and strategies in a company that is growing quickly and regionally.

3. Leadership & KPI Management Experience

• Experience managing teams with a focus on KPI-driven performance management.
• Demonstrated ability to implement KPI tracking, ensuring that all business functions are measurable and aligned with business objectives.

4. Technical & Industry-Specific Skills

• Proficiency in HCIS systems and KPI dashboards for tracking team performance, compliance, and reporting.
• Knowledge of local labour laws.

5. Soft Skills

• Strong leadership skills to provide HC advice to managers in various departments.
• High level of cultural sensitivity, especially for managing diverse and distributed teams in international or remote work environments.
• Problem-solving and conflict resolution skills.

This scope and experience ensure the HC Regional Manager is fully equipped to handle the specific demands of managing a growing company across multiple jurisdictions.

D. Time Commitment

This can be a part time or full-time role with a maximum of 40 hours per week. It is expected that the ideal candidate will be prepared to both work and travel as required to fulfil the objectives of the business.

E. Conflict of Interest

Conflicts of interest must be declared and discussed prior to this appointment.

F. To Apply

Use the link here to submit your application.

John Snow Health Zambia Limited
USAID ZAM-Health Activity

JOB DESCRIPTION

Job Title: Human Resources Specialist
Department/Unit: Finance & Administration
Location: Lusaka, Zambia
Duration: Full-Time position
Reports to: Human Resources Manager

Background:

The USAID Zambia Accessible Markets for Health (ZAM-Health) Activity is a five-year project to expand the availability and accessibility of high-quality health products and services in the private sector, improve health knowledge, and increase the adoption of healthy and health-seeking behaviors. The program will employ private sector approaches such as marketing, social franchising, and partnerships with for-profit entities to achieve these outcomes. USAID ZAM-Health is implemented by John Snow Health Zambia (JSH) in partnership with JSI Research & Training Institute, Inc. (JSI), Media 365, and PharmAccess.

Position Description:

JSH is seeking an insightful, detail-oriented, and experienced candidate for the position of Human Resources (HR) Specialist for its Lusaka office. The HR Specialist contributes to the accomplishment of HR practices and objectives by supporting the full employee life cycle from recruitment, and induction to exit, and providing administrative support in the day-to-day running of HR activities. The HR Specialist will report to the Human Resources Manager and work in close collaboration with Regional operations staff.

Main Responsibilities:

• Collect and organize input on HR processes and policies and participate in the review and update of various systems, manuals, guidelines, and tools.
• Give HR support to the staff based in the Regional offices as and when required.
• Place adverts for facilitating recruitment, contact shortlisted candidates, and arrange for interviews.
• Conduct background checks for selected candidates and mails out the candidate offer letter packet as requested and tracks return.
• Prepares all documentation, staff IDs, and business cards required for new employees.
• Plan and participate in employee orientation.
• Assist to maintain HR records through a documented filing system based on the “easy to retrieve” principle.
• Guide staff on the use of online timesheets.
• Ensure that all staff have done online ethical training and have obtained certificates.
• Assist employees with any benefit claim issues.
• Responsible for updating, and reconciling all staff records/bills for Medical insurance, GPA and Workmen’s compensation.
• File all compliance reports.
• Assists with VISA and Work Permit applications when required.
• Facilitate sign-off exit checklist by supervisors, IT, and other departments for employees leaving the organization.
• Maintain staff database.
• Stay informed on changes to local labor laws.
• Implement and/or adhere to JSH’s personnel, financial, operations, and fraud management policies.
• Travel to regional offices as needed.
• Perform other duties as assigned by other senior staff.

Skills Required and Education

• Bachelor’s degree in Human Resources Management, Law, or Business Administration required.
• Minimum of five years’ work experience in HR, preferably with an International or local NGO, and good knowledge of HR best practices and standards.
• Minimum of associate membership of the Zambia Institute of Human Resource Management. Must be current and fully paid up.
• Experience with and knowledge of employment laws, regulations, policies, principles, concepts, and practices. Good understanding of the local labor law.
• Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint), and Web Conferencing Applications.
• Effective oral and written communication skills.
• Excellent interpersonal skills.
• Skills in database management and record keeping.
• Able to exhibit a high level of confidentiality.
• Excellent organizational skills and attention to detail.
• Must be able to identify and resolve problems in a timely manner.
• Must be able to gather and analyze information skillfully.

Application Instructions:

Kindly follow the link below to submit your application:

HR Specialist Application Link

John Snow Health Zambia, Limited is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or military status (special disabled veterans or veteran status) in any employment decisions.

Job Title: Accounts and Administration Officer

Job Summary:
We are seeking a highly organized and detail-oriented individual to fill the role of Accounts and Administration Officer. The successful candidate will be responsible for managing the financial and administrative tasks of the organization, ensuring efficiency, accuracy, and compliance with relevant regulations.
Key Responsibilities:
– Manage and maintain accurate financial records, including accounts payable, accounts receivable, and payroll.
– Prepare and review financial statements and reports.
– Ensure compliance with financial regulations and laws, such as tax laws and financial reporting requirements.
– Administer and manage the organization’s financial systems and processes.
– Provide administrative support to the management team, including preparing correspondence, reports, and presentations.
– Handle statutory requirements including NASPA, NHIMA, Workers Compensation and ZRA Taxes.
– Ensure the maintenance of accurate and up-to-date records, including personnel files, financial records, and other administrative documents.
– Provide support for internal and external audits.
– Perform other administrative duties as required.

Requirements:

– Bachelor’s degree in Accounting, Finance, or a related field.
– Professional certification in accounting (e.g., CA, ACCA, CIMA).
– At least 3 years of experience in a similar role.
– Strong knowledge of financial management, accounting principles, and regulatory requirements.
– Excellent organizational, communication, and interpersonal skills.
– Ability to work accurately and efficiently in a fast-paced environment.
– Proficiency in financial software and systems such as PASTEL, Standard ERP.
– Strong analytical and problem-solving skills. Work Environment:
– Work in a fast-paced office environment.
– Frequent interaction with management, staff, and external stakeholders.
– Should possess a Valid Driver’s License
– Must be a ZICA Member.

If you are a highly motivated and organized individual with a passion for finance and administration, we encourage you to apply for this exciting opportunity. Send your updated CV and Cover Letter to cosmiccomputersuppliesltd@gmail.com

Afya Mzuri is Zambian Local Non-Government Organisation and one of the leading health communication organizations. Afya Mzuri specializes in community empowerment, behaviour change, and knowledge management for health and has over 21 years of experience providing high-impact HIV & AIDS prevention and treatment programming to government, civil society, and the private sectors. Originally mandated as a provider of HIV and AIDS programmes in work place, Afya Mzuri’s service provision has expanded in recent years to focus on all aspects of health and wellbeing – specifically malaria, TB, maternal newborn & child health, nutrition, reproductive health, and lifestyle diseases – as well as HIV and AIDS.

The organization has an extensive background in behaviour change interventions, working in both urban and peri-urban settings to address health risks, combat HIV stigma and facilitate access to care and treatment. Our past and current programmes have built capacity for change within community and workplace settings, with a focus on local ownership of issues and solutions.

Afya Mzuri is a partner on the following projects – USAID-funded project called TBLON, Children’s Future Programme supported by SAVE THE CHILDREN and CIVSAM being supported by PLAN INTERNATIONAL.

An opportunity has arisen to recruit a Finance Officer and Resource Mobilization consultant to support the organization achieve its objectives and goals.

The consultant will work under the direct supervision of the Executive Director and in close collaboration with the Resource Mobilization Committee.
Description of duties:

The objective of the role is to match Afya Mzuri projects with potential donors and to attract additional funds to the organization. Keeping in mind this singular objective, the selected consultant will be expected to:

I. Develop the organization’s twenty-four-month resource mobilization action plan:

• Become familiar with the organization operations, as set out in the resource mobilization strategy and projects.
• Assemble exhaustive funder intelligence performing scope matching with funder´s mandates and objectives.
• From funder intelligence, identify potential funders for Afya Mzuri outside its traditional network of partners.
• On the basis of the above, develop a twelve-month action plan to prioritize target projects.

II. Develop marketing materials in collaboration with the Afya Mzuri strategic objectives and goals.

III. Develop new donor partnerships and mobilize funds based on the action plan:

• Contact funders with targeted pitches; arrange face-to-face meetings with potential donors.
• Establish contact repository and resource mobilization log.
• Develop a mechanism for tracking and follow up on short and long term opportunities which can be sustained by the organization even after the consultancy.
• Alert management as and when opportunities for resource mobilization arise.

IV. Expertise transfer:

• Work closely with Afya Mzuri team responsible for resource mobilization in the relevant projects focusing on TB, malaria, maternal newborn & child health, nutrition, reproductive health, and lifestyle diseases – as well as HIV and AIDS.
• Provide trainings to relevant team members of the resource mobilization committee.
• Run one general fundraising workshop at the Afya Mzuri.

Qualification

Education: Degree in relevant field including international development, public health, social sciences, political science, or communications.
Skills: Solid understanding of public health issues and priorities, preferably in the area of non-communicable diseases, particularly cancer. Sharpened inter-personal working skills.
Experience: Demonstrable track-record of success in international fundraising, partnership building, advocacy or resource mobilization with proven track record of successful fundraising campaigns. Established relationships with major donors in the area of health would be an advantage.
Languages: Excellent written and oral communication skills in English. Additional languages would be an asset.

Applicants should submit a cover letter detailing how their skills, qualifications and experience match the minimum requirements outlined above, together with a CV (maximum 3 pages) and the full contact details of at least 3 professional referees, one of which should include current employer, where applicable and the expected remuneration.

Deadline: November 8th, 2024. Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early. Please note that Afya Mzuri will never send unsolicited emails requesting payment from candidates.
Send your application, quoting Ref: RMC, to the Executive Director, Afya Mzuri, Plot No. 441a/361, House No 78, Ngwerere off kasangula Road, Roma, Lusaka to email: enquiries@afyamzuri.org.zm .
NO HARD COPY APPLICATIONS WILL BE ACCEPTED.

A reputable Zambian Media Group urgently seeks services of a versatile Resource Mobilisation Officer whose responsibility will be project proposal writing and liaison with Donor organisations.

Qualifications & skill Requirements

• Minimum Bachelors degree in Economics, Business Administration, development Studies or any relevant social science or management field from a recognised and reputable institution.
• Traceable work experience in a similar role.
• Knowledge of and experience with diverse donors/funders.
• Familiarity with tracking donor trends and solicitation processes.
• Robust experience in proposal and budget development, program implementation, monitoring evaluation and reporting.
• Technical writing skills.
• Ability to learn, understand and maintain current best practices in fundraising.
• Solid computer skills and awareness of web-based advertising and social media.

Sherbourne Hotels is an establishment that prides itself in longevity, dedication to customer service and maintaining high standards. We are never complacent or content with our achievements; we are always looking to achieve even better standards that our clients find value in. The business began with 3 rooms and 23 years later has a total of 113 rooms spread out over Kitwe. The opening of the Hotel on 25th May 2014 was certainly a pinnacle in the business and is proof of Sherbourne Farms Ltd being a pioneer in accommodation in Kitwe. Sherbourne is a house hold name when it comes to quality accommodation in Kitwe, Zambia. We have been in business for over 27 years. We currently have 4 establishments operating under the umbrella name Sherbourne Farms Limited trading as Sherbourne Hotels, all situated in Kitwe.

Our company requires an experienced Human Resource Officer to assist the company in implementing services, policies, and programs that promote a safe, positive work environment. HR Officers perform various HR functions, including recruiting and training employees, posting job ads, payroll processing, and coordinating and maintaining employee records.
The HR Officer job demands excellent communication skills to help management ensure the success and efficiency of the work environment. You must prepare reports related to HR projects, assist in the recruitment process, and follow the best HR practices.

Human Resources Officer Responsibilities

The following are the key responsibilities of an HR Officer at our organization:

• Assist the recruitment process by coordinating job ads, reviewing resumes, and maintaining applicant tracking systems
• Schedule meetings, HR events, and interviews, and maintain agendas
• Update the human resources database with staff information, track holidays, and sick leaves
• Support the coordination and scheduling of training sessions and workshops
• Process documentation and assist the HR department with clerical support

Mandatory Skills and Requirements

If you are applying for an HR Officer position, you must meet the following requirements to qualify for an interview at our organization:

• Solid problem-solving and organizational skills
• Excellent written and verbal communication skills
• Expertise in staffing information, scheduling interviews, and performing other administrative tasks to ensure HR efficiency
• Great command of MS Office and any relevant HR software
• Strong interpersonal and conflict-management skills

Preferred Education and Qualifications

• Must be a member of the Zambia Institute of Human Resource Management (ZIHRM)
• Diploma in human resources, business administration or better
• Prior experience as an HR Officer
• Great command of MS Office and any relevant HR software

How to Apply:

• Please submit your CV, cover letter, and relevant certifications to hr@sherbournekitwe.com
• Note: Only shortlisted candidates will be contacted for interviews.

Sherbourne Hotels is an establishment that prides itself in longevity, dedication to customer service and maintaining high standards. We are never complacent or content with our achievements; we are always looking to achieve even better standards that our clients find value in. The business began with 3 rooms and 23 years later has a total of 113 rooms spread out over Kitwe. The opening of the Hotel on 25th May 2014 was certainly a pinnacle in the business and is proof of Sherbourne Farms Ltd being a pioneer in accommodation in Kitwe. Sherbourne is a house hold name when it comes to quality accommodation in Kitwe, Zambia. We have been in business for over 27 years. We currently have 4 establishments operating under the umbrella name Sherbourne Farms Limited trading as Sherbourne Hotels, all situated in Kitwe.

Our company requires an experienced Human Resource Officer to assist the company in implementing services, policies, and programs that promote a safe, positive work environment. HR Officers perform various HR functions, including recruiting and training employees, posting job ads, payroll processing, and coordinating and maintaining employee records.
The HR Officer job demands excellent communication skills to help management ensure the success and efficiency of the work environment. You must prepare reports related to HR projects, assist in the recruitment process, and follow the best HR practices.

Human Resources Officer Responsibilities

The following are the key responsibilities of an HR Officer at our organization:

• Assist the recruitment process by coordinating job ads, reviewing resumes, and maintaining applicant tracking systems
• Schedule meetings, HR events, and interviews, and maintain agendas
• Update the human resources database with staff information, track holidays, and sick leaves
• Support the coordination and scheduling of training sessions and workshops
• Process documentation and assist the HR department with clerical support

Mandatory Skills and Requirements

If you are applying for an HR Officer position, you must meet the following requirements to qualify for an interview at our organization:

• Solid problem-solving and organizational skills
• Excellent written and verbal communication skills
• Expertise in staffing information, scheduling interviews, and performing other administrative tasks to ensure HR efficiency
• Great command of MS Office and any relevant HR software
• Strong interpersonal and conflict-management skills

Preferred Education and Qualifications

• Must be a member of the Zambia Institute of Human Resource Management (ZIHRM)
• Diploma in human resources, business administration or better
• Prior experience as an HR Officer
• Great command of MS Office and any relevant HR software

How to Apply:

• Please submit your CV, cover letter, and relevant certifications to hr@sherbournekitwe.com
• Note: Only shortlisted candidates will be contacted for interviews.

Development Aid from People to People (DAPP) is a nationally registered NGO working with development projects within the field of education, health, agriculture and other poverty alleviation programmes. Projects are carried out in all the provinces of Zambia reaching over 1 million people. Key funding partners include the Government of Zambia, national and international development organisations (USAID, EU, Global Fund, WFP and more) as well as private sector organisations.

DAPP in Zambia is looking to engage a competent Human Resources Assistant for its Total Control of the Epidemic (TCE) project.

The position will be based in Choma.

Job Summary:

The position is part of the DAPP Zambia Human Resources (HR) team. The Job holder is the Project’s main point of contact for all HR matters and performs generalist HR and clerical duties for the Project including records management.

1.      Main roles and responsibilities:

1.1   Facilitates and participates in the recruitment and selection process according to set policies and procedures.

1.2   Ensures all employees have valid contract and the contracts are attested by the local labour office.

1.3   Plans and conducts new employee orientation to foster positive attitude toward project and organizational objectives.

1.4   Manages and tracks all contracts, liaising with the Project Manager on the way forward, upon expiry of contracts.

1.5   Monitors leave accruals and tracks all leave taken monthly.  Ensures all leave applications are duly signed and filed in employee personnel files, and that each leave plan is on file.

1.6   Ensures each employee completes Time-sheets at the end of the month, and submits the same to Accounts department, with copy to national HR office on the due date.

1.7   Ensures that all personnel files are updated at all times, including ensuring that all audit requirements are adhered to.

1.8   Responsible for tracking staff performance and development; ensuring that all performance plans, coaching sessions are recorded, and final appraisals are on file.

1.9   Ensures that all personnel files have all necessary documentation as per personnel file checklist, and ensures that files are confidentially and securely in the cabinets or filing shelves. Also does all the routine clerical work.

1.10  Registers/helps new employees to register for NAPSA, NHIMA and for other pertinent statutory registrations.

1.11  Serves as secretary to various committees, and performs other tasks as assigned by management/ leadership.

2.      Qualifications:

2.1   Minimum Diploma in Human Resources Management, Business Administration or equivalent.

2.2   Member of the Zambia Institute of Human Resources Management, with valid practicing licence.

2.3   At least two (02) years’ experience in Human Resources.

2.4   Operational knowledge of human resource information management system(s) will be an advantage.

3.      Preferred qualities:

3.1   Good understanding of Zambian labour laws.

3.2   Good computer skills, particularly Microsoft Excel.

3.3   Strong interpersonal and team building skills.

3.4   Exceptional planning and time management skills, and ability to multitask with ease, adapting to frequently changing priorities.

3.5   Strong written and oral communication skills, including the ability to make presentations and write concise reports.

3.6   Good negotiating and conflict resolution skills.

3.7   Ability to maintain a high level of accuracy and confidentiality concerning employees and employee records.

3.8   Competence using common desktop applications and internal systems.

4.      Application Method:

4.1   Applications with detailed Curriculum Vitae (CVs) and minimum 3 referees must be received by 23rd September, 2024.

4.2   The cover letter and CV must be one document, and the applicant’s name must be the document title.

4.3   Indicate the job title, Human Resources Assistant, as the subject of your email.

4.4   Please indicate your current, or last salary and benefits in the cover letter.

4.5   Do not attach certificates and other documentation at this stage.

4.6   Please submit applications to: hr@dappzambia.org

Choma residents are particularly encouraged to apply for this position.

DAPP is an equal opportunity employer. Only shortlisted candidates will be contacted.

Note that DAPP does not request for any form of payment at any stage of the recruitment process.

Development Aid from People to People (DAPP) is a nationally registered NGO working with development projects within the field of education, health, agriculture and other poverty alleviation programmes. Projects are carried out in all the provinces of Zambia reaching over 1 million people. Key funding partners include the Government of Zambia, national and international development organisations (USAID, EU, Global Fund, WFP and more) as well as private sector organisations.

DAPP in Zambia is looking to engage a competent Human Resources Assistant for its Total Control of the Epidemic (TCE) project.

The position will be based in Choma.

Job Summary:

The position is part of the DAPP Zambia Human Resources (HR) team. The Job holder is the Project’s main point of contact for all HR matters and performs generalist HR and clerical duties for the Project including records management.

1.      Main roles and responsibilities:

1.1   Facilitates and participates in the recruitment and selection process according to set policies and procedures.

1.2   Ensures all employees have valid contract and the contracts are attested by the local labour office.

1.3   Plans and conducts new employee orientation to foster positive attitude toward project and organizational objectives.

1.4   Manages and tracks all contracts, liaising with the Project Manager on the way forward, upon expiry of contracts.

1.5   Monitors leave accruals and tracks all leave taken monthly.  Ensures all leave applications are duly signed and filed in employee personnel files, and that each leave plan is on file.

1.6   Ensures each employee completes Time-sheets at the end of the month, and submits the same to Accounts department, with copy to national HR office on the due date.

1.7   Ensures that all personnel files are updated at all times, including ensuring that all audit requirements are adhered to.

1.8   Responsible for tracking staff performance and development; ensuring that all performance plans, coaching sessions are recorded, and final appraisals are on file.

1.9   Ensures that all personnel files have all necessary documentation as per personnel file checklist, and ensures that files are confidentially and securely in the cabinets or filing shelves. Also does all the routine clerical work.

1.10  Registers/helps new employees to register for NAPSA, NHIMA and for other pertinent statutory registrations.

1.11  Serves as secretary to various committees, and performs other tasks as assigned by management/ leadership.

2.      Qualifications:

2.1   Minimum Diploma in Human Resources Management, Business Administration or equivalent.

2.2   Member of the Zambia Institute of Human Resources Management, with valid practicing licence.

2.3   At least two (02) years’ experience in Human Resources.

2.4   Operational knowledge of human resource information management system(s) will be an advantage.

3.      Preferred qualities:

3.1   Good understanding of Zambian labour laws.

3.2   Good computer skills, particularly Microsoft Excel.

3.3   Strong interpersonal and team building skills.

3.4   Exceptional planning and time management skills, and ability to multitask with ease, adapting to frequently changing priorities.

3.5   Strong written and oral communication skills, including the ability to make presentations and write concise reports.

3.6   Good negotiating and conflict resolution skills.

3.7   Ability to maintain a high level of accuracy and confidentiality concerning employees and employee records.

3.8   Competence using common desktop applications and internal systems.

4.      Application Method:

4.1   Applications with detailed Curriculum Vitae (CVs) and minimum 3 referees must be received by 23rd September, 2024.

4.2   The cover letter and CV must be one document, and the applicant’s name must be the document title.

4.3   Indicate the job title, Human Resources Assistant, as the subject of your email.

4.4   Please indicate your current, or last salary and benefits in the cover letter.

4.5   Do not attach certificates and other documentation at this stage.

4.6   Please submit applications to: hr@dappzambia.org

Choma residents are particularly encouraged to apply for this position.

DAPP is an equal opportunity employer. Only shortlisted candidates will be contacted.

Note that DAPP does not request for any form of payment at any stage of the recruitment process.

Our client in business consulting seek to recruit a suitable individual with qualifications as below;

• Full grade 12 certificate, Degree in Human Resource Management
• Member of ZIHRM
• 3 years experience in HR management, with a strong background in recruitment, employee relations, and compliance.
• Knowledge of Zambian labour laws/employment act and HR Regulations, policies and procedures.
• Proven ability to handle sensitive and confidential information with discretion.
• Experience with MS Excel and MS Word
• Excellent communication, organizational, and interpersonal skills.

Email your CV to fmcgjobzambia@gmail.com

Dimitru Zambia has an outsourcing department that is looking for a proactive Human Resource Officer to carry out the following duties and responsibilities.

• recruiting and staffing logistics;
• performance management and improvement systems;
• organization development;
• employment and compliance to regulatory concerns and reporting;
• employee orientation, development, and training;
• policy development and documentation;
• employee relations;
• company employee communication;
• compensation and benefits administration;
• employee safety, welfare, wellness and health; and
• employee services and counselling.

The candidate MUST be 35 years of age or less with experience of 2 years or more in a reputable organisation.

Send your CV and cover letter to dimitrujobs@gmail.com. Late submissions will not be considered. Indicate the job title in the subject matter.

*Dimitru promotes the employment of young Zambian women and youth.

EMPLOYMENT OPPORTUNITY
The Zambia Qualifications Authority (ZAQA) is a statutory body established pursuant to the Zambia Qualification Authority Act No. 8 of 2024 to develop, oversee and maintain a national qualifications framework for Zambia; register and accredit qualifications and ensure that standards and registered qualifications are internationally comparable.

ZAQA is currently seeking the services of a suitably qualified person to fill the position of:

1) HUMAN RESOURCE AND ADMINISTRATION OFFICER (Permanent And Pensionable)

Overall Responsibilities

To undertake the provision of Human Resource and Administrative support services in order to facilitate efficient and effective operations of the Authority.

Qualifications and Experience:
I) A Grade 12 School Certificate or its equivalent;
ii) Bachelor’s Degree in Human Resource Management, Public Administration, or equivalent;
iii) At least 3 years relevant experience in a fast-paced work environment;
iv) Member of the Zambia Institute of Human Resources Management (ZIHRM);
v) Ability to write technical and analytical reports;
vi) Ability to communicate effectively in English;
vii) Should possess highly advanced ICT Skills;
viii) Qualifications under (i) and (ii) MUST be verified by the Zambia Qualifications Authority and verification/evaluation certificates submitted together with the application;

The detailed Job Description can be found on our website: www.zaqa.gov.zm/employment-opportunity-2/

Interested candidates meeting the above requirements should send their applications attaching their cover letter, CV, copies of academic and professional qualifications, ZIHRM professional membership certificate, and ZAQA verification certificates in a SINGLE PDF document to recruitments@zaqa.gov.zm addressed to:

THE DIRECTOR GENERAL
Zambia Qualifications Authority
Finsbury Park
Kabwe Roundabout
P O Box 51103
LUSAKA

The closing date for receiving applications is Thursday, 26th September 2024 at 17:00 hours.
ONLY SHORTLISTED CANDIDATES WILL BE RESPONDED TO

JOB SUMMARY: Perform general HR functions by supporting the growth of the mining General Affairs Department.

KEY RESPONSIBILITIES

− Manage the recruitment and selection process.

− Come up with Key Performance Indicators KPI to manage critical performance areas and hold accountable Heads of Departments

− Workforce planning – labour market analysis, position descriptions, job analysis and organization structure

− Tracking of employee attendance and processing of payroll

− Ensure compliance with all payroll statutory obligations (NAPSA, NHIMA, PAYE)

− Oversee the onboarding process such as capturing new employee data, NAPSA, NHIMA and TPIN registration

− Bridge management and employee relation by addressing demands, grievances and other issues.

− Assist in developing and managing the annual HR plan and Budget

− Devising and reviewing all Job Descriptions and Standard Operating Procedures to meet the current needs of the Mine.

− Training new employees on acceptable code of conduct and policies

− Employee file and records management.

− Handling of all disciplinary matters and labour disputes.

− Contract formulation and signing.

− Workers compensation file management.

− Administration reception and meeting room management.

− Handle entry, resignations, job transfers and salary adjustment procedures.

− Administration and management of all types of employee leave.

− Ensure adherence to work place health and safety requirements

− Any other duty as assigned by the supervisor.

KNOWLEDGE, SKILLS and PHYSICAL REQUIREMENTS

− Must have a full G12 certificate.

− Must have a diploma in Human Resource.

− Must be a member of ZIHRM.

− Must have a minimum of 2 years of work experience

− Should have detailed knowledge of MS Office packages.

− Must have a Human Resource Practicing License.

– Priority will be given to Copperbelt residents

Free Haven Community Initiative (FHCI) is a registered poverty-alleviation Non-Governmental Organization (NGO) located in Livingstone Zambia that has four main areas of focus: Education, Health, Nutrition, and Empowerment.

To read more about us and our projects, visit fhcizambia.org

We are currently looking to fill the role of a Human Resource Specialist at FHCI.

Please do NOT apply if you do not have the following:

Qualifications and Requirements:

Competency in Mathematics and Technology: The ideal candidate should possess strong mathematical skills and be proficient in using technology, including Google Drive, Google Docs/Sheets and computer applications. The candidate should also have a computer typing speed of at least 40 words per minute.

Minimum 5 Years of HR Experience: Candidates must have a minimum of 5 years of relevant experience in the field of Human Resources, along with a diploma or degree in Human Resources or a related field.

Certificate in Cultural Diversity: A certificate in cultural diversity is required to ensure the candidate can effectively promote diversity and inclusion within the organization.

Communication Certificate: Candidates should hold a communication certificate to demonstrate strong communication skills, both written and verbal.

Three Professional References: Applicants are required to provide at least three professional references who can speak to their qualifications and work experience.

Residence in Livingstone: Candidates must reside or be willing to relocate to Livingstone, Zambia, to be considered for this position.

Roles and Responsibilities:

Contract Management: Responsible for submitting employment contracts to the labor office and ensuring compliance with legal requirements.

Contract Updates: Annually update and maintain employee contracts, ensuring that they accurately reflect current terms and conditions.

Conflict Resolution: Act as a mediator and handle workplace conflicts with sensitivity and professionalism, striving to maintain a harmonious work environment.

Personal Development Support: Conduct regular one-on-one meetings with staff members to discuss and support their personal and career development goals.

Staff Performance Reviews: Co-facilitate annual and biannual staff performance review meetings

Staff Handbook & Policies: Updating the Staff Handbook and Policies and going through these with staff annually.

Schedules: Create and organize Google Calendar staff meetings and events weekly.

Timekeeping and Recordkeeping: Monitor and record working hours for all employees, maintaining an accurate master sheet to facilitate payroll and attendance tracking.

Diversity and Inclusion Workshops: Develop and lead workshops to promote cultural diversity and inclusion among staff, fostering a respectful and inclusive workplace.

Volunteer and Intern Orientation: Organize and conduct orientation and induction programs for volunteers and interns, ensuring they are well-prepared for their roles.

Volunteer Application Management: Review and handle volunteer CVs and applications, assessing suitability and aligning with organizational needs.

Applicant Interviews and Hiring: Conduct interviews and make hiring decisions for both volunteers and job applicants, ensuring a thorough and fair selection process.

Job Application Creation: Create and manage job postings and applications for open positions within the organization, attracting qualified candidates.

Interview Process:

Interviews for this position will be conducted during the month of December. Shortlisted candidates will be notified and provided with further details regarding the interview process.

Volunteer Period:

The selected candidate will be expected to start volunteering as soon as possible for a duration of 1 – 3 months. This period will serve as an opportunity to assess mutual fit and alignment with the organization’s goals and values.

Full-time Paid Position:

The full-time paid position will commence after the aforementioned 1 – 3 month volunteering stint. This transition period allows for a seamless integration into the organization’s workforce.

Salary Range:

The net salary for this position is in the range of K5,000 to K6,000 per month, commensurate with qualifications and experience.

Application Deadline:

The deadline for submitting applications is Sunday 17 November 2024. Please ensure that all application materials are submitted by this date to be considered for the positions.

If you are interested in this position, please fill out this application form.

Only applications submitted through the above link will be considered.

Please do not email the organization directly.

ExpressCredit is a global consumer finance company operating in Zambia and 3 surrounding countries, including Botswana, Namibia, and Lesotho. Our company helps individuals in a need of short-term and long-term financial solutions – all of which make a meaningful and lasting impact on the local communities.

Since 2018, ExpressCredit has more than tripled its global operations and grown significantly worldwide. If you want to work for a dynamic, forward-thinking and socially responsible financial services provider we are the right match for you!

To learn more about ExpressCredit, visit: www.expresscredit.co.zm

We seek to recruit a self- motivated, experienced, skillful and result oriented professional based in Lusaka for the position of Human Resources Specialist.

Job Purpose

The Human Resources Specialist is responsible for providing professional HR support service covering Recruitment, Industrial Relations, Employee file Management, HR Information System Management, Leave Management, HR administration, Performance Management and overall HR advice and support.

Responsibilities

• Provide support to the HR Manager in the day-to-day operations of the HR function, advising and coaching Line Managers and employees on policies and procedures, terms and conditions of employment and basic employment law matters.
• Coordinate the end-to-end recruitment process (preparation of job Descriptions, advertising vacant positions, Interviews, preparations of engagement letters and contracts)
• Collaborate with hiring managers to understand staffing needs and job requirements
• Develop and implement effective recruitment strategies to attract high-quality candidates
• Proactively search for and engage potential candidates
• Build and maintain a talent pipeline for current and future hiring needs
• Review resumes and applications to identify qualified candidates (initial screening and assessment)
• Ensure a positive and professional experience for all candidates throughout the recruitment process.
• Provide timely feedback to candidates and manage communication effectively
• Analyze recruitment data to identify trends and areas for improvement
• Assist with the onboarding process to ensure a smooth transition for new hires
• Ensure adherence to all legal and regulatory requirements related to recruitment and employment.
• Manage and Maintain employee contracts and various employee records
• Compile and update employee records
• Maintain, develop and improve HR systems so that accurate records are kept, and efficient data retrieval is available for employees and management information.
• Track staff on probation and ensure effective evaluations are held by Supervisors
• Assist with communication drivers to ensure employees are informed (Notice Boards, distribution of briefs, etc.)
• Assist with corporate wellness activities and programs
• Provide support to the HR Manager in employee relations issues, such as disciplinary, grievance, performance development and attendance management.
• Process disciplinary documents, arrange for case hearings and take Minutes
• Assist with payroll inputs – Overtime calculations,
• To support the HR Manager on implementation of administrative processes, policies and systems.

Qualifications and Requirements

• Grade 12 School Certificate with 5 credits including English and Mathematics
• Minimum Advanced Diploma in Human Resources Management, Business Administration or business in related field. A bachelor’s degree would be an added advantage.
• Minimum 3 years’ professional work experience in a similar role
• Must be a paid-up Member of the ZIHRM
• Excellent skills using MS package – Word, Excel, PowerPoint, Access, and Internet Explorer
• Knowledge of the Zambian Labour Laws, HR Policies & Procedures
• Ability to maintain confidentiality and exercise extreme discretion.
• Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
• Strong interpersonal, coaching, communication, negotiation, and consultative skills at all levels.
• Ability to engage with and win the respect of leaders to successfully influence them on key change initiatives.
• A committed demeanor to constantly making improvements to all HR projects is highly desirable.
• Must be able to multi-task and enjoy maintaining good relationships with employees.
• Ability to handle and prioritize multiple tasks and meet all deadlines
• Strong organizational skills, and the ability to work under pressure; and
• Passion to serve, objective and uphold confidentiality
• The ability to adapt to different scenarios and work environments

ExpressCredit is a global consumer finance company operating in Zambia and 3 surrounding countries, including Botswana, Namibia, and Lesotho. Our company helps individuals in a need of short-term and long-term financial solutions – all of which make a meaningful and lasting impact on the local communities.

Since 2018, ExpressCredit has more than tripled its global operations and grown significantly worldwide. If you want to work for a dynamic, forward-thinking and socially responsible financial services provider we are the right match for you!

To learn more about ExpressCredit, visit: www.expresscredit.co.zm

We seek to recruit a self- motivated, experienced, skillful and result oriented professional based in Lusaka for the position of Human Resources Specialist.

Job Purpose

The Human Resources Specialist is responsible for providing professional HR support service covering Recruitment, Industrial Relations, Employee file Management, HR Information System Management, Leave Management, HR administration, Performance Management and overall HR advice and support.

Responsibilities

• Provide support to the HR Manager in the day-to-day operations of the HR function, advising and coaching Line Managers and employees on policies and procedures, terms and conditions of employment and basic employment law matters.
• Coordinate the end-to-end recruitment process (preparation of job Descriptions, advertising vacant positions, Interviews, preparations of engagement letters and contracts)
• Collaborate with hiring managers to understand staffing needs and job requirements
• Develop and implement effective recruitment strategies to attract high-quality candidates
• Proactively search for and engage potential candidates
• Build and maintain a talent pipeline for current and future hiring needs
• Review resumes and applications to identify qualified candidates (initial screening and assessment)
• Ensure a positive and professional experience for all candidates throughout the recruitment process.
• Provide timely feedback to candidates and manage communication effectively
• Analyze recruitment data to identify trends and areas for improvement
• Assist with the onboarding process to ensure a smooth transition for new hires
• Ensure adherence to all legal and regulatory requirements related to recruitment and employment.
• Manage and Maintain employee contracts and various employee records
• Compile and update employee records
• Maintain, develop and improve HR systems so that accurate records are kept, and efficient data retrieval is available for employees and management information.
• Track staff on probation and ensure effective evaluations are held by Supervisors
• Assist with communication drivers to ensure employees are informed (Notice Boards, distribution of briefs, etc.)
• Assist with corporate wellness activities and programs
• Provide support to the HR Manager in employee relations issues, such as disciplinary, grievance, performance development and attendance management.
• Process disciplinary documents, arrange for case hearings and take Minutes
• Assist with payroll inputs – Overtime calculations,
• To support the HR Manager on implementation of administrative processes, policies and systems.

Qualifications and Requirements

• Grade 12 School Certificate with 5 credits including English and Mathematics
• Minimum Advanced Diploma in Human Resources Management, Business Administration or business in related field. A bachelor’s degree would be an added advantage.
• Minimum 3 years’ professional work experience in a similar role
• Must be a paid-up Member of the ZIHRM
• Excellent skills using MS package – Word, Excel, PowerPoint, Access, and Internet Explorer
• Knowledge of the Zambian Labour Laws, HR Policies & Procedures
• Ability to maintain confidentiality and exercise extreme discretion.
• Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
• Strong interpersonal, coaching, communication, negotiation, and consultative skills at all levels.
• Ability to engage with and win the respect of leaders to successfully influence them on key change initiatives.
• A committed demeanor to constantly making improvements to all HR projects is highly desirable.
• Must be able to multi-task and enjoy maintaining good relationships with employees.
• Ability to handle and prioritize multiple tasks and meet all deadlines
• Strong organizational skills, and the ability to work under pressure; and
• Passion to serve, objective and uphold confidentiality
• The ability to adapt to different scenarios and work environments

Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.

Position Overview

The Human Resources Director for Pact Zambia’s USAID Zambia Integrated Health Activity, based in Lusaka, holds a vital leadership role in the strategic management and oversight of the People Management function for the project. The project aims to improve Zambians’ health outcomes by ensuring equitable access to high-quality, client-centered HIV, TB/HIV, MNCH, and FP services, products, and information, as well as strengthening the integration of these services. Reporting to the Pact Zambia Country Director / Chief of Party – USAID Zambia Integrated Health project, the HR Director will lead a team of ten (10) HR professionals at the Pact Zambia Country office, supporting employees across three (3) provincial offices in Central, Copperbelt, and North-Western provinces. The HR Director will focus on both operational execution and strategic vision for the USAID Zambia Integrated Health project, aligning HR systems and teams to provide high-quality support to employees at all levels.

As a trusted advisor and thought partner for the Pact Zambia Country Office and USAID Zambia Integrated Health senior leadership team, the HR Director will collaborate with Pact Zambia Senior leadership, Regional teams, and the Global Human Resources team in the Pact Washington D.C. office, as well as other key external stakeholders and entities to align HR strategies, policies, and practices with the project’s objectives.

In the role of a strategic business partner, the HR Director will ensure efficient and compliant HR services are delivered to support the Pact Zambia Country Office and the USAID Zambia Integrated Health project.

The HR Director will play a critical role in fostering a positive, collaborative work environment, actively contributing to the organization’s overall success by aligning HR strategy with broader business goals.

Key Responsibilities

Strategic Leadership & Partnering

• Developing, implementing, and monitoring HR strategies aligned with the Pact Zambia Country Office and USAID Zambia Integrated Health project objectives, values, and culture. This includes creating HR policies, procedures, and initiatives that enhance employee satisfaction, engagement, and retention.
• Provide HR technical input in the Pact Zambia strategy development process; align HR department’s annual performance goals with the Pact Zambia’s and USAID Zambia Integrated Health project Strategy and Plan.
• Deliver HR operational excellence, serving as a strategic business partner to the Pact Zambia Country Director, the Chiefs of Party/Project Directors in Pact Zambia, the Senior Management Team, other Pact Zambia Senior staff, line managers and all employees.
• Provide leadership, management, direction, and vision to the Human Resources team of the Pact Zambia Country Office/USAID Zambia Integrated Health project.
• Stay current with emerging and ongoing Human Resources initiatives in the Pact Washington D.C. office; provide HR strategic input into the development of Global Human Resources Initiatives.
• Utilize global HR subject matter expertise to provide support and backup on strategic HR initiatives, identify gaps, and define short and long-term objectives for Pact Zambia/USAID Zambia Integrated Health human resource delivery.
• Lead the design of HR data reporting, dashboards, and methods for tracking information that delivers actionable insights to the USAID Zambia Integrated Health project.
• Lead the effort to analyze HR data and identify trends and patterns to identify gaps and priorities, especially in the areas of workforce management, performance management, and workforce planning.
• Keep abreast of Zambia labor laws and legislation; provide technical guidance to all stakeholders on issues and changes in statutory requirements for management decision-making in the Pact Country Office.
• Manage relationships with the Ministry of Labour, National Pension Scheme Authority (NAPSA), Zambia Revenue Authority (ZRA), (National Health Insurance Management Authority (NHIMA), and other service providers.
• Ensure the coordination of a Pact Zambia country process of assessing and maintaining high levels of employee engagement including coordinating and monitoring the implementation of staff engagement action plans. Partner with operations/security on the duty of care and business continuity

2) Employee Relations and Compliance

• Responsible for managing employee relations issues such as conflict resolution, disciplinary action, and employee grievances. This includes developing and implementing policies and procedures to ensure a positive work environment and maintaining positive employee relations in the Pact Zambia Country Office.
• Promote a healthy and open culture through multiple channels, including regular office-wide staff meetings as well as informal Project gatherings and events.
• Contribute thought leadership to change management and internal communications initiatives.
• Facilitate employee relations issues through the creation and administration of appropriate policies, procedures, structures, and staff awareness.
• Oversee employee relations issues; provide guidance to managers, review draft communications, participate in investigations, and engage with the attorney as needed.
• Lead the timely response to internal audit findings ensuring follow-up and corrective action.
• Oversee development and revision of Human Resource policies and procedures that meet the needs of the USAID Zambia Integrated Health Activity , that are compliant with the appropriate local labor environment and donor regulations, that are contextualized to local culture; and that meet the employment standards and guidelines established by Pact.

3) Talent Acquisition and Management; Training and Development

• Lead workforce planning initiatives for the Pact Zambia Country Office and the USAID Zambia Integrated Health Project. This includes developing and implementing talent acquisition strategies to attract, hire, and retain top talent and designing effective recruitment processes, managing the Pact employer brand, developing job descriptions, selecting candidates, and conducting interviews.
• Manage rapid start-up activities, ensuring that staff are hired and onboarded according to Pact Zambia’s project work plans and timelines.
• Responsible for designing and implementing training and development programs in the Pact Zambia County Officer and for the USAID Zambia Integrated Health project to enhance employee skills, knowledge, and productivity. This includes identifying training needs, designing and delivering training programs, and assessing the effectiveness of training programs.
• Oversee the creation of talent development and management strategies for the Pact Zambia Country Office and the USAID Zambia Integrated Health project.
• Provide oversight to training and development initiatives of the Pact Zambia Country Office and the USAID Zambia Integrated Health project.

4) Performance Management

• Responsible for implementing performance management processes that align with the Pact Zambia Country Office and USAID Zambia Integrated Health project objectives, values, and culture. This includes providing guidance for setting goals, providing regular feedback, conducting performance reviews, and identifying development opportunities.
• Provide oversight for the implementation and ongoing administration of the Project performance management system. Provide leadership guidance to the HR Department team to develop tools to assist line managers with their supervisory and leadership responsibilities.
• Manage the annual compensation process; partner with project and Country leadership and Regional HR Manager to determine annual salary increases, promotions, and other compensation related.
• Facilitate staff training on performance management administration and Pact’s Global Performance Management System Inspire.
• Line manages direct reports in accordance with Pact’s performance management framework, including the setting of annual performance goals, annual performance development plans, annual and mid-term appraisals, and regular monthly 1:1 meetings regarding progress throughout the year.
• Conduct weekly staff meetings and oversee time and attendance and work planning. Build capacity of HR staff.

5) Compensation and Benefit Management

• Responsible for designing and implementing compensation and benefits programs that align with the Pact Zambia Country Office and the USAID Zambia Integrated Health project’s objectives, values, and culture. This will include designing the Pact Zambia Country Office salary structures, administering employee benefits, and monitoring market trends in Zambia.
• Lead and provide technical oversight for the development and ongoing administration of a market-competitive compensation program through job grading, salary surveys, and benchmarking.
• Develop and/or annually review a compensation and benefits strategy that attracts high-quality candidates, promotes retention, and recognizes performance.
• Advise senior leadership and line managers on job changes including promotions, demotions, reclassifications, and in-grade salary adjustments ensuring compliance with Pact Policy.
• Review and approve monthly payroll before submission for approval to the Pact Zambia Country Director/ Chief of Party – USAID Zambia Integrated Health project.

6) Diversity and Inclusion

• Responsible for developing and implementing diversity and inclusion initiatives that promote a diverse and inclusive workplace in the Pact Zambia Country Office. This includes designing and implementing diversity and inclusion programs, monitoring progress, and assessing the effectiveness of diversity and inclusion programs at the Pact Zambia Country Office.

Basic Requirements

• Master’s degree and 9+ years relevant experience or equivalent combination of education and experience, including 5 years of management experience.
• Other local education and experience: Human Resources, Business Management, SHRM certification preferred.
• Comprehensive knowledge of HR principles, practices, and legal requirements.
• Excellent interpersonal, communication, and conflict-resolution skills. Strong leadership, team-building, and decision-making abilities.
• Experience in change management and organizational development. Proficiency in HRIS systems and Microsoft Office Suite.

Preferred Qualifications

• Experience in the health or development sector is a plus
• Familiarity with USAID-funded projects and PEPFAR programs
• Experience working in international or multi-cultural settings.
• Certification in HR management from a recognized institution
• Country Nationals are encouraged to apply
• Excellent communication and presentation skills
• Ability to work under pressure and meet deadlines
• Proficiency in Microsoft Office Suite
• Strong leadership and interpersonal skills

Suitable & Qualified candidates to send the Application Letter & CV via this link.

Deadline is 8th October 2024.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.

Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.

Position Overview

The Human Resources Director for Pact Zambia’s USAID Zambia Integrated Health Activity, based in Lusaka, holds a vital leadership role in the strategic management and oversight of the People Management function for the project. The project aims to improve Zambians’ health outcomes by ensuring equitable access to high-quality, client-centered HIV, TB/HIV, MNCH, and FP services, products, and information, as well as strengthening the integration of these services. Reporting to the Pact Zambia Country Director / Chief of Party – USAID Zambia Integrated Health project, the HR Director will lead a team of ten (10) HR professionals at the Pact Zambia Country office, supporting employees across three (3) provincial offices in Central, Copperbelt, and North-Western provinces. The HR Director will focus on both operational execution and strategic vision for the USAID Zambia Integrated Health project, aligning HR systems and teams to provide high-quality support to employees at all levels.

As a trusted advisor and thought partner for the Pact Zambia Country Office and USAID Zambia Integrated Health senior leadership team, the HR Director will collaborate with Pact Zambia Senior leadership, Regional teams, and the Global Human Resources team in the Pact Washington D.C. office, as well as other key external stakeholders and entities to align HR strategies, policies, and practices with the project’s objectives.

In the role of a strategic business partner, the HR Director will ensure efficient and compliant HR services are delivered to support the Pact Zambia Country Office and the USAID Zambia Integrated Health project.

The HR Director will play a critical role in fostering a positive, collaborative work environment, actively contributing to the organization’s overall success by aligning HR strategy with broader business goals.

Key Responsibilities

Strategic Leadership & Partnering

• Developing, implementing, and monitoring HR strategies aligned with the Pact Zambia Country Office and USAID Zambia Integrated Health project objectives, values, and culture. This includes creating HR policies, procedures, and initiatives that enhance employee satisfaction, engagement, and retention.
• Provide HR technical input in the Pact Zambia strategy development process; align HR department’s annual performance goals with the Pact Zambia’s and USAID Zambia Integrated Health project Strategy and Plan.
• Deliver HR operational excellence, serving as a strategic business partner to the Pact Zambia Country Director, the Chiefs of Party/Project Directors in Pact Zambia, the Senior Management Team, other Pact Zambia Senior staff, line managers and all employees.
• Provide leadership, management, direction, and vision to the Human Resources team of the Pact Zambia Country Office/USAID Zambia Integrated Health project.
• Stay current with emerging and ongoing Human Resources initiatives in the Pact Washington D.C. office; provide HR strategic input into the development of Global Human Resources Initiatives.
• Utilize global HR subject matter expertise to provide support and backup on strategic HR initiatives, identify gaps, and define short and long-term objectives for Pact Zambia/USAID Zambia Integrated Health human resource delivery.
• Lead the design of HR data reporting, dashboards, and methods for tracking information that delivers actionable insights to the USAID Zambia Integrated Health project.
• Lead the effort to analyze HR data and identify trends and patterns to identify gaps and priorities, especially in the areas of workforce management, performance management, and workforce planning.
• Keep abreast of Zambia labor laws and legislation; provide technical guidance to all stakeholders on issues and changes in statutory requirements for management decision-making in the Pact Country Office.
• Manage relationships with the Ministry of Labour, National Pension Scheme Authority (NAPSA), Zambia Revenue Authority (ZRA), (National Health Insurance Management Authority (NHIMA), and other service providers.
• Ensure the coordination of a Pact Zambia country process of assessing and maintaining high levels of employee engagement including coordinating and monitoring the implementation of staff engagement action plans. Partner with operations/security on the duty of care and business continuity

2) Employee Relations and Compliance

• Responsible for managing employee relations issues such as conflict resolution, disciplinary action, and employee grievances. This includes developing and implementing policies and procedures to ensure a positive work environment and maintaining positive employee relations in the Pact Zambia Country Office.
• Promote a healthy and open culture through multiple channels, including regular office-wide staff meetings as well as informal Project gatherings and events.
• Contribute thought leadership to change management and internal communications initiatives.
• Facilitate employee relations issues through the creation and administration of appropriate policies, procedures, structures, and staff awareness.
• Oversee employee relations issues; provide guidance to managers, review draft communications, participate in investigations, and engage with the attorney as needed.
• Lead the timely response to internal audit findings ensuring follow-up and corrective action.
• Oversee development and revision of Human Resource policies and procedures that meet the needs of the USAID Zambia Integrated Health Activity , that are compliant with the appropriate local labor environment and donor regulations, that are contextualized to local culture; and that meet the employment standards and guidelines established by Pact.

3) Talent Acquisition and Management; Training and Development

• Lead workforce planning initiatives for the Pact Zambia Country Office and the USAID Zambia Integrated Health Project. This includes developing and implementing talent acquisition strategies to attract, hire, and retain top talent and designing effective recruitment processes, managing the Pact employer brand, developing job descriptions, selecting candidates, and conducting interviews.
• Manage rapid start-up activities, ensuring that staff are hired and onboarded according to Pact Zambia’s project work plans and timelines.
• Responsible for designing and implementing training and development programs in the Pact Zambia County Officer and for the USAID Zambia Integrated Health project to enhance employee skills, knowledge, and productivity. This includes identifying training needs, designing and delivering training programs, and assessing the effectiveness of training programs.
• Oversee the creation of talent development and management strategies for the Pact Zambia Country Office and the USAID Zambia Integrated Health project.
• Provide oversight to training and development initiatives of the Pact Zambia Country Office and the USAID Zambia Integrated Health project.

4) Performance Management

• Responsible for implementing performance management processes that align with the Pact Zambia Country Office and USAID Zambia Integrated Health project objectives, values, and culture. This includes providing guidance for setting goals, providing regular feedback, conducting performance reviews, and identifying development opportunities.
• Provide oversight for the implementation and ongoing administration of the Project performance management system. Provide leadership guidance to the HR Department team to develop tools to assist line managers with their supervisory and leadership responsibilities.
• Manage the annual compensation process; partner with project and Country leadership and Regional HR Manager to determine annual salary increases, promotions, and other compensation related.
• Facilitate staff training on performance management administration and Pact’s Global Performance Management System Inspire.
• Line manages direct reports in accordance with Pact’s performance management framework, including the setting of annual performance goals, annual performance development plans, annual and mid-term appraisals, and regular monthly 1:1 meetings regarding progress throughout the year.
• Conduct weekly staff meetings and oversee time and attendance and work planning. Build capacity of HR staff.

5) Compensation and Benefit Management

• Responsible for designing and implementing compensation and benefits programs that align with the Pact Zambia Country Office and the USAID Zambia Integrated Health project’s objectives, values, and culture. This will include designing the Pact Zambia Country Office salary structures, administering employee benefits, and monitoring market trends in Zambia.
• Lead and provide technical oversight for the development and ongoing administration of a market-competitive compensation program through job grading, salary surveys, and benchmarking.
• Develop and/or annually review a compensation and benefits strategy that attracts high-quality candidates, promotes retention, and recognizes performance.
• Advise senior leadership and line managers on job changes including promotions, demotions, reclassifications, and in-grade salary adjustments ensuring compliance with Pact Policy.
• Review and approve monthly payroll before submission for approval to the Pact Zambia Country Director/ Chief of Party – USAID Zambia Integrated Health project.

6) Diversity and Inclusion

• Responsible for developing and implementing diversity and inclusion initiatives that promote a diverse and inclusive workplace in the Pact Zambia Country Office. This includes designing and implementing diversity and inclusion programs, monitoring progress, and assessing the effectiveness of diversity and inclusion programs at the Pact Zambia Country Office.

Basic Requirements

• Master’s degree and 9+ years relevant experience or equivalent combination of education and experience, including 5 years of management experience.
• Other local education and experience: Human Resources, Business Management, SHRM certification preferred.
• Comprehensive knowledge of HR principles, practices, and legal requirements.
• Excellent interpersonal, communication, and conflict-resolution skills. Strong leadership, team-building, and decision-making abilities.
• Experience in change management and organizational development. Proficiency in HRIS systems and Microsoft Office Suite.

Preferred Qualifications

• Experience in the health or development sector is a plus
• Familiarity with USAID-funded projects and PEPFAR programs
• Experience working in international or multi-cultural settings.
• Certification in HR management from a recognized institution
• Country Nationals are encouraged to apply
• Excellent communication and presentation skills
• Ability to work under pressure and meet deadlines
• Proficiency in Microsoft Office Suite
• Strong leadership and interpersonal skills

Suitable & Qualified candidates to send the Application Letter & CV via this link.

Deadline is 8th October 2024.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.

Aller Aqua Zambia Limited invites applications from suitably qualified candidates to fill the position of Human Resources Assistant. The role reports to the Human Resources Manager and will be based at the Aller Aqua Zambia Factory, in Siavonga.

KEY RESPONSIBILITIES:

1. HR ADMINISTRATION

• Monitoring and controlling of all leave days. i.e. sick, family responsibility, annual, compassionate etc.
• Drafting and issuing of employee contracts
• Payroll inputs for the main payroll
• Registration of employees with NAPSA and NHIMA
• Posting of Job adverts
• Providing employee information to the Human Resources Manager for monthly report
• Planning and assisting Human Resources Manager in trainings
• Tracking of contracts periods and expiring dates
• Ensuring cleanliness of the offices and administration surrounding
• Ensure any Office faults/safety issues are reported immediately
• Arranging of accommodation and travel for new employees
• Monitoring of overtime and checking and verifying of attendance registers
• Random roll call for plant employees
• Employee leavers Management updates
• Fleet management (Hired buses)
• Assisting the Human Resources Manager in ensuring full legal compliance with all HR documentation and practices
• Regularly inspection of the company unit (flats) and ensuring that there are kept in a good condition
• Drafting of HR/administration correspondences

2. DATA MANAGEMENT

• Ensure employee personal files are updated and correctly captured in the employee Data schedule.
• Update records for new staff accurately and any changes that occurs
• Reviewing payroll information vs HR records
• Constantly checking employee registers/access control

3. RECRUITMENT & SELECTION

• Assisting Line-Managers to create Job descriptions for new vacancies for lower-level positions
• Sorting and reviewing resumes
• Scheduling and conducting interviews
• Onboarding /Induction of new employees
• Tracking of all vacancies and ensuring that positions are filled on time.

4. INDUSTRIAL RELATIONS

• Handling of disciplinary and grievances processes at lower levels and ensuring that these matters are dealt with according to company procedures and requirements
• Reviewing investigation reports and assisting/advising Supervisors on the procedures/actions to be taken
• Assisting HR Manager in conducting refresher trainings in the code of conduct
• Tracking of all industrial matters and making recommendations
• Arranging for monthly/quarterly meetings with Worker’s representatives

5. STAFF WELFARE, BENEFITS & COMPENSATION

• Providing counselling to employees with issues
• Ensuring zero errors on payroll inputs; submitting accurate inputs
• Assisting in the development of Mental/Health, Wellness and HIV programs
• Supporting/championing of Mental/Health/HIV employee awareness
• Assisting in managing effective compensation and benefits processes in line with the company policy.

6. PERFORMANCE MANAGEMENT

• Managing/monitoring of performance improvement plans
• Follow-up on employee performance goals (sending reminders for the reviews)
• Tracking of probation reviews and confirming of all employees

QUALIFICATION, SKILLS AND ATTRIBUTES           :

• Full Grade Twelve School Certificate (GCE)
• Diploma/Degree in Human Resources Management/Business Administration
• Paid-up Member of Zambia Institute of Human Resources Management
• At least 1-2 years’ experience in Human resources or related field
• Knowledge; understanding, interpretation and application of the Zambian Labour laws such as the current Employment Code Act and the Industrial and Labour Relations Act
• Ability to communicate effectively
• Proficiency in HR Information Systems (HRIS), payroll software, and MS Office
• Team player
• High level confidentiality and integrity
• Reliable, adaptable and innovative
• Ability to speak the local language (Chitonga) is an added advantage.

HOW TO APPLY:

Candidates meeting these requirements should apply to the Human Resources Manager, a detailed Curriculum Vitae (CV) in PDF Format to the email careers@aller-aqua.co.zm with the subject Tagline of the position e.g. HUMAN RESOURCES ASSISTANT.

* Please note that only short-listed candidates will be contacted. *

Aller Aqua Zambia (L) is an equal opportunity employer. We thank all applicants for their interest, but only qualified candidates will be contacted for an interview.

Human Resources Assistant

Development Aid from People to People (DAPP) is a nationally registered NGO working with development projects within the field of education, health, agriculture and other poverty alleviation programmes. Projects are carried out in all the provinces of Zambia reaching over 1 million people. Key funding partners include the Government of Zambia, national and international development organisations (USAID, EU, Global Fund, WFP and more) as well as private sector organisations.

DAPP in Zambia is looking to engage a competent Human Resources Assistant for its Orphans and Vulnerable Children (OVC) project.

The position will be based in Mongu.

Job Summary:

The position is part of the DAPP Zambia Human Resources (HR) team. The Job holder is the Project’s main point of contact for all HR matters and performs generalist HR and clerical duties for the Project including records management.

1.      Main roles and responsibilities:

1.1   Facilitates and participates in the recruitment and selection process according to set policies and procedures.

1.2   Ensures all employees have valid contracts and the contracts are attested by the local labour office.

1.3   Plans and conducts new employee orientation to foster positive attitude towards project and organizational objectives.

1.4   Manages and tracks all contracts, liaising with the Project Manager on the way forward upon expiry of contracts.

1.5   Monitors leave accruals and tracks all leave taken monthly.  Ensures all leave applications are duly signed and filed in employee personnel files, and that each leave plan is on file.

1.6   Ensures each employee completes Time-sheets at the end of the month, and submits the same to the Accounts department, with copy to national HR office on the due date.

1.7   Ensures that all personnel files are updated at all times, including ensuring that all audit requirements are adhered to.

1.8   Responsible for tracking staff performance and development; ensuring that all performance plans, coaching sessions are recorded, and final appraisals are on file.

1.9   Ensures that all personnel files have all necessary documentation as per personnel file checklist, and ensures that files are kept confidentially and securely in the cabinets or filing shelves. Also, does all the routine clerical work.

1.10 Registers/helps new employees to register for NAPSA, NHIMA and for other pertinent statutory registrations.

1.11 Serves as secretary to various committees, and performs other tasks as assigned by management/ leadership.

2.      Qualifications:

2.1   Minimum Diploma in Human Resources Management, Business Administration or equivalent.

2.2   Member of the Zambia Institute of Human Resources Management, with valid practicing licence.

2.3   At least two (02) years’ experience in Human Resources.

2.4   Operational knowledge of human resource information management system(s) will be an advantage.

3.      Preferred qualities:

3.1   Good understanding of Zambian labour laws.

3.2   Good computer skills, particularly Microsoft Excel.

3.3   Strong interpersonal and team building skills.

3.4   Exceptional planning and time management skills, and ability to multitask with ease, adapting to frequently changing priorities.

3.5   Strong written and oral communication skills, including the ability to make presentations and write concise reports.

3.6   Good negotiating and conflict resolution skills.

3.7   Ability to maintain a high level of accuracy and confidentiality concerning employees and employee records.

3.8   Competence using common desktop applications and internal systems.

4.      Application Method:

4.1   Applications with detailed Curriculum Vitae (CVs) and minimum 3 referees must be received by 1st November, 2024.

4.2   The cover letter and CV must be one document, and the applicant’s name must be the document title.

4.3   Indicate the job title and location, Human Resources Assistant – Mongu, as the subject of your email.

4.4   Please indicate your current, or last salary and benefits in the cover letter.

4.5   Do not attach certificates and other documentation at this stage.

4.6   Please submit applications to: hr@dappzambia.org

Mongu residents are particularly encouraged to apply for this position.

DAPP is an equal opportunity employer. Only shortlisted candidates will be contacted.

Note that DAPP does not request for any form of payment at any stage of the recruitment process.

The Zambia International Trade Fair Trust (ZITFT) is inviting applications from talented, energetic, enthusiastic, suitably qualified, and experienced candidates for the position of Human Resource and Administration Officer.

Human Resource and Administration Officer
Reporting to the Chief Executive Officer

Job Purpose
To provide comprehensive support in human resources, administration, and operational tasks. This role ensures the smooth functioning of the organization’s day-to-day activities while also contributing to strategic planning and development.

Main Duties and Responsibilities

1. ⁠Coordinate the development plans for Human Resources by assisting department heads in determining the number of positions, necessary skills, and the cost of development programs.
2. Recruitment: Coordinate recruitment processes, advertise vacancies, and conduct interviews.
3. ⁠Employee Relations: Manage employee data, maintain records, and resolve conflicts.
4. ⁠Training and Development: Organize training sessions, workshops, and employee development programs.
5. ⁠Benefits Administration: Manage employee benefits, leave, and time-off policies.
6. ⁠Compliance: Ensure adherence to labor laws, regulations, and company policies.
7. ⁠Office Management: Oversee office operations, maintenance, and supplies.
8. ⁠Records Management: Maintain accurate and up-to-date records.
9. ⁠Compliance: Ensure administrative adherence to regulations and policies.
10. ⁠Budgeting: Prepare annual work plan and budget and track the budget.
11. ⁠Reporting: Generate HR and administrative reports.
12. ⁠Policy Development: Contribute to policy development and implementation.
13. ⁠Special Projects: Support the Trust’s projects and initiatives.
14. ⁠Continuous Improvement: Identify areas for improvement and implement changes.
15. Any other duties that may be assigned from time to time.

Minimum qualifications and experience

• Full Grade Twelve (12) Certificate
• Minimum of a degree in Human Resource Management
• Minimum Relevant Experience: three (3) years
• Must be a fully paid-up member of the Zambia Institute of Human Resource Management
• Knowledge of Zambian Labour laws will be a distinct advantage

Job Application Procedure
Prospective applicants are invited to submit their application letters and a Curriculum Vitae, which should include contact telephone or mobile numbers, along with copies of their relevant academic and professional certificates. Please also provide the names and contact addresses of three referees. Submissions can be sent to the postal or email addresses listed below:

The Chief Executive Officer
Zambia International Trade Fair Trust
Plot No. 2735, Liberia Road
P.O BOX 71058
NDOLA

Email: hr@zitf.org.zm

Closing date: The closing date for receiving applications is 18th October 2024

The Zambia International Trade Fair Trust (ZITFT) is inviting applications from talented, energetic, enthusiastic, suitably qualified, and experienced candidates for the position of Human Resource and Administration Officer.

Human Resource and Administration Officer
Reporting to the Chief Executive Officer

Job Purpose
To provide comprehensive support in human resources, administration, and operational tasks. This role ensures the smooth functioning of the organization’s day-to-day activities while also contributing to strategic planning and development.

Main Duties and Responsibilities

1. ⁠Coordinate the development plans for Human Resources by assisting department heads in determining the number of positions, necessary skills, and the cost of development programs.
2. Recruitment: Coordinate recruitment processes, advertise vacancies, and conduct interviews.
3. ⁠Employee Relations: Manage employee data, maintain records, and resolve conflicts.
4. ⁠Training and Development: Organize training sessions, workshops, and employee development programs.
5. ⁠Benefits Administration: Manage employee benefits, leave, and time-off policies.
6. ⁠Compliance: Ensure adherence to labor laws, regulations, and company policies.
7. ⁠Office Management: Oversee office operations, maintenance, and supplies.
8. ⁠Records Management: Maintain accurate and up-to-date records.
9. ⁠Compliance: Ensure administrative adherence to regulations and policies.
10. ⁠Budgeting: Prepare annual work plan and budget and track the budget.
11. ⁠Reporting: Generate HR and administrative reports.
12. ⁠Policy Development: Contribute to policy development and implementation.
13. ⁠Special Projects: Support the Trust’s projects and initiatives.
14. ⁠Continuous Improvement: Identify areas for improvement and implement changes.
15. Any other duties that may be assigned from time to time.

Minimum qualifications and experience

• Full Grade Twelve (12) Certificate
• Minimum of a degree in Human Resource Management
• Minimum Relevant Experience: three (3) years
• Must be a fully paid-up member of the Zambia Institute of Human Resource Management
• Knowledge of Zambian Labour laws will be a distinct advantage

Job Application Procedure
Prospective applicants are invited to submit their application letters and a Curriculum Vitae, which should include contact telephone or mobile numbers, along with copies of their relevant academic and professional certificates. Please also provide the names and contact addresses of three referees. Submissions can be sent to the postal or email addresses listed below:

The Chief Executive Officer
Zambia International Trade Fair Trust
Plot No. 2735, Liberia Road
P.O BOX 71058
NDOLA

Email: hr@zitf.org.zm

Closing date: The closing date for receiving applications is 18th October 2024

A reputable Financial Lending Institution is seeking the services of Human Resources Manager, the incumbent will be the overall point of contact for all HR concerns and will work hand in hand with the accounts and administrative teams. The HR Officer roles and responsibilities will be:

• Preparation of payroll
• Maintaining and updating internal HR database
• Management of personnel files
• Preparing HR documents as need arises i.e. contracts, letter of appointment etc.
• Answer employee inquiries in relation to HR
• Provide guidance with regards to prevailing labour laws to ensure compliance
• Aid in recruitment process
• Managing pension, gratuity and benefits administration
• Grievance and dispute management
• Manage discipline and separation of employees according to cord of conduct.
• Conduct initial orientation to newly hired employees.

Requirements

• Computer literate (MS Office, in particular)
• Basic knowledge of Zambia labour laws
• Excellent organizational and problem-solving skill.
• Strong communication skills
• Diploma in Human Resource or related filed
• Experience in a Financial Lending institution is added advantage.
• Must have a valid practicing license with ZIHRM

A reputable Financial Lending Institution is seeking the services of Human Resources Manager, the incumbent will be the overall point of contact for all HR concerns and will work hand in hand with the accounts and administrative teams. The HR Officer roles and responsibilities will be:

• Preparation of payroll
• Maintaining and updating internal HR database
• Management of personnel files
• Preparing HR documents as need arises i.e. contracts, letter of appointment etc.
• Answer employee inquiries in relation to HR
• Provide guidance with regards to prevailing labour laws to ensure compliance
• Aid in recruitment process
• Managing pension, gratuity and benefits administration
• Grievance and dispute management
• Manage discipline and separation of employees according to cord of conduct.
• Conduct initial orientation to newly hired employees.

Requirements

• Computer literate (MS Office, in particular)
• Basic knowledge of Zambia labour laws
• Excellent organizational and problem-solving skill.
• Strong communication skills
• Diploma in Human Resource or related filed
• Experience in a Financial Lending institution is added advantage.
• Must have a valid practicing license with ZIHRM

John Snow Health Zambia Limited
USAID ZAM-Health Activity

JOB DESCRIPTION

Job Title: Human Resources Specialist
Department/Unit: Finance & Administration
Location: Lusaka, Zambia
Duration: Full-Time position
Reports to: Human Resources Manager

Background:

The USAID Zambia Accessible Markets for Health (ZAM-Health) Activity is a five-year project to expand the availability and accessibility of high-quality health products and services in the private sector, improve health knowledge, and increase the adoption of healthy and health-seeking behaviors. The program will employ private sector approaches such as marketing, social franchising, and partnerships with for-profit entities to achieve these outcomes. USAID ZAM-Health is implemented by John Snow Health Zambia (JSH) in partnership with JSI Research & Training Institute, Inc. (JSI), Media 365, and PharmAccess.

Position Description:

JSH is seeking an insightful, detail-oriented, and experienced candidate for the position of Human Resources (HR) Specialist for its Lusaka office. The HR Specialist contributes to the accomplishment of HR practices and objectives by supporting the full employee life cycle from recruitment, and induction to exit, and providing administrative support in the day-to-day running of HR activities. The HR Specialist will report to the Human Resources Manager and work in close collaboration with Regional operations staff.

Main Responsibilities:

• Collect and organize input on HR processes and policies and participate in the review and update of various systems, manuals, guidelines, and tools.
• Give HR support to the staff based in the Regional offices as and when required.
• Place adverts for facilitating recruitment, contact shortlisted candidates, and arrange for interviews.
• Conduct background checks for selected candidates and mails out the candidate offer letter packet as requested and tracks return.
• Prepares all documentation, staff IDs, and business cards required for new employees.
• Plan and participate in employee orientation.
• Assist to maintain HR records through a documented filing system based on the “easy to retrieve” principle.
• Guide staff on the use of online timesheets.
• Ensure that all staff have done online ethical training and have obtained certificates.
• Assist employees with any benefit claim issues.
• Responsible for updating, and reconciling all staff records/bills for Medical insurance, GPA and Workmen’s compensation.
• File all compliance reports.
• Assists with VISA and Work Permit applications when required.
• Facilitate sign-off exit checklist by supervisors, IT, and other departments for employees leaving the organization.
• Maintain staff database.
• Stay informed on changes to local labor laws.
• Implement and/or adhere to JSH’s personnel, financial, operations, and fraud management policies.
• Travel to regional offices as needed.
• Perform other duties as assigned by other senior staff.

Skills Required and Education

• Bachelor’s degree in Human Resources Management, Law, or Business Administration required.
• Minimum of five years’ work experience in HR, preferably with an International or local NGO, and good knowledge of HR best practices and standards.
• Minimum of associate membership of the Zambia Institute of Human Resource Management. Must be current and fully paid up.
• Experience with and knowledge of employment laws, regulations, policies, principles, concepts, and practices. Good understanding of the local labor law.
• Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint), and Web Conferencing Applications.
• Effective oral and written communication skills.
• Excellent interpersonal skills.
• Skills in database management and record keeping.
• Able to exhibit a high level of confidentiality.
• Excellent organizational skills and attention to detail.
• Must be able to identify and resolve problems in a timely manner.
• Must be able to gather and analyze information skillfully.

Application Instructions:

Kindly follow the link below to submit your application:

HR Specialist Application Link

John Snow Health Zambia, Limited is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or military status (special disabled veterans or veteran status) in any employment decisions.

ABOUT   US

Right to Care is at the vanguard in supporting and delivering prevention, care, and treatment services for HIV and associated diseases. We work with government and communities to find pioneering solutions to build and strengthening public healthcare.
We embrace a strong entrepreneurial culture and focuses on innovation and the use of technology to enhance services, address skills shortages, and deliver quality healthcare outcomes. Our areas of expertise include HIV and TB care and treatment, pharmacy automation, medical male circumcision, and cervical cancer diagnosis and treatment.
In 2021, Right to Care Zambia was awarded a five-year project funded by USAID through the PEPFAR mechanism. The USAID Action HIV project aims to reduce HIV mortality, morbidity and transmission by achieving the UNAIDS and PEPFAR goal of 95/95/95 HIV treatment coverage by providing comprehensive HIV Prevention, Care and Treatment maintenance services in Luapula, Northern and Muchinga provinces of Zambia. The USAID Action HIV project works closely with and in support of the Ministry of Health.

QUALIFICATIONS AND EXPERIENCE

Minimum Required Qualifications and Experience:

• Diploma or Degree in Human Resource Management, Public Administration or any other related qualification.
• 3 years’ experience in Human Resource Administration.
• Member of Zambia Institute of Human Resource Management.

Desirable Qualifications

• Previous experience working in a similar role within the NGO sector an added advantage.
• Knowledge of Zambia Labor Legislation advantageous

TECHNICAL AND BEHAVIORAL COMPETENCIES

• Confidentiality, tact, discretion and self-control must be maintained at all times
•  Exceptional Organizational and Administrative skills
• Ethics and integrity
• Ability to prioritize own workload and tight time scales
• Resourceful and Innovative ▪ Attention to detail
•  Good interpersonal skills
• Ability to plan and organize

KEY PERFORMANCE AREAS

• Provide comprehensive HR administrative support.
• Support the implementation of HR systems or databases; enter data and maintain these accordingly.
• Maintain a proper confidential system for personnel records for all employees in order to provide a comprehensive, efficient, accurate and current record of all matters pertinent to employment, transfer, tenure, retirement, leave and promotion.
• Maintain current and historical databases for personnel records.
• Prepare and maintain a database of all job descriptions in a consistent format.
• Create profiles and Send Employee Self-Service (ESS) and time and attendance system login details to new starters.
• Maintain and update the ESS system and time and attendance system for all employees.
• Manage manual leave application forms.
• Ensure that all terminated employees are deactivated on ESS and time and attendance system.
• Respond to general queries from managers and employees, directing them to the appropriate policies and procedures.
• Provide administrative support to the HR Management Team in HR processes, including note taking at investigations or formal meetings.
• Support with the induction and orientation of new employees by administering all relevant documentation.
• Support managers in producing induction plans for new staff.
• Provide line managers with relevant induction templates to ensure a smooth onboarding process for the new employees.
• File completed performance reviews/appraisals where applicable.
• Support the HR Management team with tracking performance progress completion of probation reviews and updating of databases.
• Administer the recruitment process in accordance with the procedure, including (but not limited to) placing adverts, liaising with recruitment agencies, managing candidate correspondence, shortlisting, interviewing, arranging assessments and ensuring that the recruitment process is well-documented.
• Conduct interviews for junior-level positions as approved by the HR Management Team.
• Produce and issue offer letters and employee contracts to the successful applicant and regret letters to unsuccessful interviewees.
• Ensure that all personnel files that are submitted to payroll are recorded.

APPLICATION PROCEDURE

• Applications in the form of a cover letter and CV must be submitted to vacancy24@righttocare.org.
• All applicants are required to complete an online competency assessment accessible using this link – https://my.assessio.com/right-to-care-hr-administrator—luapula
• Only applicants that complete the two steps above will be considered.

DISCLAIMER

By applying for the above-mentioned position, you consent to Right to Care to conduct qualification, ID, criminal and reference checks (internal and external) which forms part of the Company’s recruitment policy and procedure. Should you not receive a response to your application from Right to Care within one month of this advert being placed, kindly consider your application as being unsuccessful.

Applicants are required to complete all screening assessment questions and completion of competency assessment using the link provided above for the application of this position to be complete. Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process. Right to Care reserves the right to withdraw the vacancy at any time for whatever reason.

Right to Care is an equal opportunity affirmative action employer. The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities Employer, we actively encourage and welcome people with various disabilities to apply.

Right to Care Zambia is aware of fraudulent activities by certain individuals claiming to be representatives of the organization.
Be advised that Right to Care does not charge any fee at any stage of the recruitment process, and as such Right to Care Zambia assumes no responsibility for any announcements or activities by such individuals or entities.

Key Responsibilities:

• Administer and manage payroll functions, ensuring timely and accurate processing of wages, salaries, benefits, and deductions.
• Maintain employee records, including personal data, attendance, and leave information.
• Prepare and submit payroll reports to management and relevant authorities.
• Ensure compliance with the statutory payroll regulations.
• Handle employee inquiries and resolve any payroll-related issues.
• Conduct regular payroll audits to ensure accuracy and integrity.
• Assist in the recruitment process, including posting job ads, screening candidates, and scheduling interviews.
• Manage onboarding and offboarding processes for new and departing employees.
• Develop and implement HR policies and procedures.
• Administer employee benefits programs and assist employees with benefits enrollment and queries.
• Support performance management processes, including appraisals and feedback.
• Coordinate employee training and development programs.
• Ensure compliance with labor laws and regulations.
• Handle employee relations issues and provide support to employees regarding HR matters.

Qualifications and Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• Proven experience in payroll processing and HR functions.
• Proficiency Microsoft Office Suite.
• Strong knowledge of payroll laws and regulations.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Good interpersonal and communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong analytical and problem-solving abilities.

Position: Resource Mobilization Manager

Afrocab Overview: Afrocab Treatment Access Partnership (Afrocab) is an African network
of HIV community leaders and advocates working to accelerate access to optimal HIV and comorbidity treatments and prevention products. Afrocab primarily operates in sub-Saharan
Africa, with a secretariat in Zambia and a network of people in twenty-two countries. Afrocab
was established in 2011 to facilitate community treatment access dialogue with multinational
and generic drug manufacturing companies, policymakers, UN agencies, civil society
organizations, and others working on anti-HIV drugs and clinical research of new molecules
and diagnostics. Currently, Afrocab is focused on three key areas: global advocacy, building
global national and regional networks, and building country responses and coordination, all to
move toward creating an ecosystem approach to addressing the complexity of delivering the
highest quality and most cost-effective treatment of HIV and comorbidities in Africa.
Position Overview: We are seeking a dynamic and experienced Resource Mobilization
Manager to join our team. The successful candidate will play a crucial role in developing and
implementing strategies to mobilize resources, engage stakeholders, and secure funding to
support our initiatives. This position requires a proactive individual with a strong background
in fundraising, donor engagement, and project management.

Key Responsibilities:

• Develop and implement resource mobilization strategies to secure funding from various
  sources, including government grants, private foundations, and corporate sponsorships.
• Identify and cultivate relationships with potential donors and partners, ensuring alignment with the organization’s mission and objectives.
• Prepare high-quality proposals, grant applications, and presentations to communicate Afrocab’s impact and needs effectively.
• Monitor and evaluate fundraising activities, providing regular reports to management on progress and challenges.
• Collaborate with program teams to align fundraising efforts and project needs.
• Stay informed about trends in resource mobilization and healthcare funding to identify
  new opportunities for Afrocab.
• Facilitate and monitor the submission of high-quality and timely reports to donors and
  ensuring Afrocab’s compliance with commitments made with donors AFROCAB

Qualifications:

• Bachelor’s degree in development studies, Public Health, Business Administration, or a related field. A master’s degree is an advantage.
• Minimum of 5 years of experience in resource mobilization, fundraising, or related roles within the nonprofit sector.
• Proven track record of successful proposal writing and securing funding.
• Strong communication and interpersonal skills, with the ability to engage effectively with diverse stakeholders.
• Excellent organizational skills and attention to detail.
• Familiarity with healthcare funding landscapes in Africa is a plus.

Key relationships

• Reports to the Technical director.
• Works closely with:
  • Program manager in developing and implementing overall resource mobilization strategy
  • Communications Officer in elevating Afrocab’s profile and attractiveness for donors.
  • Finance Director in the development of proposals and financial reporting to donors.
  • Executive Director in reporting to the Board and ensuring proposals align with the Afrocab strategy
  • Country leads in identifying prospects, making connections, exploring collective approaches, and fostering a member fundraising staff network.
• External relationships include donors and other key supporters of Afrocab.

What We Offer:

• Opportunity to make a significant impact on the healthcare sector.
• A collaborative and supportive work environment.
• A fixed term contract

How to Apply:

Interested candidates are invited to submit their CV and a cover letter outlining their relevant experience and motivation for applying to] afrocab.recruitment@gmail.com by 15th December, 2024. Please include “Resource Mobilization Manager Application – [Your name”] in the subject line.

Please note: Only shortlisted candidates will be contacted.

Position: Resource Mobilization Manager

Afrocab Overview: Afrocab Treatment Access Partnership (Afrocab) is an African network
of HIV community leaders and advocates working to accelerate access to optimal HIV and comorbidity treatments and prevention products. Afrocab primarily operates in sub-Saharan
Africa, with a secretariat in Zambia and a network of people in twenty-two countries. Afrocab
was established in 2011 to facilitate community treatment access dialogue with multinational
and generic drug manufacturing companies, policymakers, UN agencies, civil society
organizations, and others working on anti-HIV drugs and clinical research of new molecules
and diagnostics. Currently, Afrocab is focused on three key areas: global advocacy, building
global national and regional networks, and building country responses and coordination, all to
move toward creating an ecosystem approach to addressing the complexity of delivering the
highest quality and most cost-effective treatment of HIV and comorbidities in Africa.
Position Overview: We are seeking a dynamic and experienced Resource Mobilization
Manager to join our team. The successful candidate will play a crucial role in developing and
implementing strategies to mobilize resources, engage stakeholders, and secure funding to
support our initiatives. This position requires a proactive individual with a strong background
in fundraising, donor engagement, and project management.

Key Responsibilities:

• Develop and implement resource mobilization strategies to secure funding from various
  sources, including government grants, private foundations, and corporate sponsorships.
• Identify and cultivate relationships with potential donors and partners, ensuring alignment with the organization’s mission and objectives.
• Prepare high-quality proposals, grant applications, and presentations to communicate Afrocab’s impact and needs effectively.
• Monitor and evaluate fundraising activities, providing regular reports to management on progress and challenges.
• Collaborate with program teams to align fundraising efforts and project needs.
• Stay informed about trends in resource mobilization and healthcare funding to identify
  new opportunities for Afrocab.
• Facilitate and monitor the submission of high-quality and timely reports to donors and
  ensuring Afrocab’s compliance with commitments made with donors AFROCAB

Qualifications:

• Bachelor’s degree in development studies, Public Health, Business Administration, or a related field. A master’s degree is an advantage.
• Minimum of 5 years of experience in resource mobilization, fundraising, or related roles within the nonprofit sector.
• Proven track record of successful proposal writing and securing funding.
• Strong communication and interpersonal skills, with the ability to engage effectively with diverse stakeholders.
• Excellent organizational skills and attention to detail.
• Familiarity with healthcare funding landscapes in Africa is a plus.

Key relationships

• Reports to the Technical director.
• Works closely with:
  • Program manager in developing and implementing overall resource mobilization strategy
  • Communications Officer in elevating Afrocab’s profile and attractiveness for donors.
  • Finance Director in the development of proposals and financial reporting to donors.
  • Executive Director in reporting to the Board and ensuring proposals align with the Afrocab strategy
  • Country leads in identifying prospects, making connections, exploring collective approaches, and fostering a member fundraising staff network.
• External relationships include donors and other key supporters of Afrocab.

What We Offer:

• Opportunity to make a significant impact on the healthcare sector.
• A collaborative and supportive work environment.
• A fixed term contract

How to Apply:

Interested candidates are invited to submit their CV and a cover letter outlining their relevant experience and motivation for applying to] afrocab.recruitment@gmail.com by 15th December, 2024. Please include “Resource Mobilization Manager Application – [Your name”] in the subject line.

Please note: Only shortlisted candidates will be contacted.

Key Responsibilities:

– Administer and manage payroll functions, ensuring timely and accurate processing of wages, salaries, benefits, and deductions.
– Maintain employee records, including personal data, attendance, and leave information.
– Prepare and submit payroll reports to management and relevant authorities.
– Ensure compliance with the statutory payroll regulations.
– Handle employee inquiries and resolve any payroll-related issues.
– Conduct regular payroll audits to ensure accuracy and integrity.
– Assist in the recruitment process, including posting job ads, screening candidates, and scheduling interviews.
– Manage onboarding and offboarding processes for new and departing employees.
– Develop and implement HR policies and procedures.
– Administer employee benefits programs and assist employees with benefits enrollment and queries.
– Support performance management processes, including appraisals and feedback.
– Coordinate employee training and development programs.
– Ensure compliance with labor laws and regulations.
– Handle employee relations issues and provide support to employees regarding HR matters.

Qualifications and Requirements:

– Bachelor’s degree in Human Resources, Business Administration, or related field.
– Proven experience in payroll processing and HR functions.
– Proficiency Microsoft Office Suite.
– Strong knowledge of payroll laws and regulations.
– Excellent organizational and time management skills.
– Strong attention to detail and accuracy.
– Good interpersonal and communication skills.
– Ability to handle sensitive and confidential information with discretion.
– Strong analytical and problem-solving abilities.

NATIONAL TECHNOLOGY BUSINESS CENTRE (NTBC)

JOB VACANCIES

The National Technology Business Centre (NTBC) is a Statutory Body established by the Science and Technology Act No. 26 of 1997 and Statutory Instrument No. 136 of 1999, both of which are founded in the National Science and Technology Policy of 1996. NTBC is managed by a Board of Directors drawn from various sectors and industry. The Centre’s main objective is to ensure the promotion, marketing, and transfer of proven and sustainable technologies to entrepreneurs in order to maximize their utilisation and contribute to sustainable national industrial development.

The NTBC is seeking to recruit suitably qualified and experienced Zambian Citizens to fill the following Positions:

(a) HUMAN RESOURCE AND ADMINISTRATION ASSISTANT

JOB PURPOSE

To undertake the provision of support in Human Resource Management and Administrative Functions in order to improve performance and facilitate effective operations.

NATURE OF EMPLOYMENT

Permanent and Pensionable

SUMMARY OF JOB RESPONSIBILITIES

i. Undertakes effectively the provision of clerical support during recruitment in order to facilitate staff appointment.
ii. Undertakes effectively the creation, updating and closing of records in order to facilitate storage and retrieval of information.
iii. Undertakes timely the verification of personal emoluments related claims in order to facilitate payment.
iv. Undertakes effectively the verification of leave application forms in order to facilitate processing of staff leave.
v. Undertakes timely the compilation of training needs recommendations in order to facilitate the preparation of the training plan.
vi. Supervises effectively cleaning of offices in order to enhance a conducive working environment.
vii. Undertakes timely provision of office space and accommodation to officers in order to create a conducive working environment.
viii. Undertakes regularly the provision and maintenance of office equipment in order to enhance effective and efficient operations of the Centre.
ix. Undertakes effectively the provision and maintenance of the transport system in order to enhance mobility of officers and equipment.
x. Supervises effectively front office operations in order to provide first line interface with clients.
xi. Supervises effectively the securing of office premises in order to safeguard property.
xii. Supervises effectively the development of workplans and the implementation of the performance management system in order to monitor, evaluate and enhance performance.
xiii. Supervises effectively human and other resources in order to facilitate attainment of set objectives.

Knowledge and Skills Requirement s

• Full Form V/Grade 12 School Certificate
• Minimum of a Diploma in Human Resource Management or its equivalent
• At least Two (2 ) years of progressive relevant work experience.
• Knowledge of the Zambian labour laws.
• Must a member of Zambia Institute of Human Resource Management (ZIHRM)

(B) ASSISTANT PROCUREMENT OFFICER.

JOB PURPOSE:

To undertake the provision of technical support for procurement of goods, services and works in order to meet the Centre’s requirements.

NATURE OF EMPLOYMENT

Permanent and Pensionable

SUMMARY OF JOB RESPONSIBILITIES

i. Undertakes effectively the collection and collation of data in order to facilitate the development of the procurement plan.
ii. Undertakes timely procurement of basic goods and services in order to meet the Centre’s requirements.
iii. Undertakes effectively the filing of procurement documentation in order to facilitate easy storage and retrieval of information.
iv. Undertakes timely the capturing of data in order to facilitate the maintenance of the procurement database.

Knowledge and Skills Requirement

• Full form V/ Grade 12 School certificate.
• Minimum of a Diploma in Purchasing and Supply or its equivalent
• At least Two (2) years relevant post qualifying experience.
• Knowledge of Public Sector Procurement Systems.
• Knowledge of Electronic Government Procurement Systems. (e-GPS).
• Must be a member of Zambia Institute of Purchasing and Supply with a valid practicing certificate.