Qualifications, Experience & Competencies:

A diploma/Degree in Administration/Human Resource/ Business Management.

A clean Driver’s Licence (Class B).

Able to set targets, prepare Reports and Meet deadlines.

Computer literacy skills (A Must).

3 Years of working experience with traceable reference.

Sober minded and Mature.

Must be within age range of 25 – 35 Years.

The company will offer competitive remuneration and housing allowance.

Method of Application

Applicants to send their CVs to the email below or Contact us On +260771497544/+260766242438

Deadline to send CVs: 25/03/2024 and start date: 01/04/2024

To be Stationed in: Kalumbila, North Western Province.

Application deadline

25 Mar 17:00

Based in Lusaka, Zambia, Lusaka International Community School (LICS) is a co-educational, secular, fee-paying, non-profit school, which provides an internationally recognised education to a culturally diverse, globally-minded student body in a caring and supportive learning environment. LICS holds in high esteem its vision statement which is to “maximise the potential of future world citizens”.

LICS is a leading independent Pre-Primary, Primary, and Secondary School based in the leafy suburb of Roma in Lusaka, Zambia, and is a member of CIS, AISA, and ISAZ.

The school currently has an opening and is looking for a suitably qualified individual to join the LICS community as an Administrative Assistant providing support to our Primary School effective 1st August 2024.

1.     Requirements

• Minimum of 3 years work experience in a similar role
• Good working knowledge of MS Office 365
• Previous work experience in a school (International School preferably)

2.     Qualities

• Ability to work independently, manage own caseload, and use initiative.
• Collaborative and Supportive
• Proactive
• Problem-solver
• Friendly, positive thinker
• Brisk worker
• Able to prioritise tasks
• Able to relate to and manage young children

3.     Qualifications

• Diploma in Business Studies or equivalent

4.     Key Responsibilities/Accountabilities

4.1  Communication and Coordination

• Communicate professionally via various channels (emails, phone, face-to-face, Teams Chat) with stakeholders such as parents, teachers, students, management, external providers, Activities Coordinator, LICS Administration, and the Operations Department.
• Schedule and log parent meetings with teachers, follow up on late or absent learners, trip and medical documentation, and communicate with stakeholders regarding afternoon activities.
• Oversee Parent-Teacher Conference and Learner Showcase Day bookings, send standard letters via iSAMS, and follow up on various teacher/parent requirements and appointments.
• Notify staff on MS Teams about staff absences, and report student attendance issues.

4.2  Administrative Support:

• Ensure correct naming and storage of Primary School documents on SharePoint, liaise with Primary leadership for file management, check staff attendance, remind staff of duties/requirements, and follow up on staff appraisal and day-to-day arrangements.
• Coordinate bookings of spaces with LICS Administration or Operations, assist with device-related issues, update assembly schedules, send reminders to parents about school events, handle budget requests and Local Purchase Orders, and manage Reading book storage and distribution.
• Maintain spare keys for classrooms and storerooms, keeping a record of key usage.

5.     Remuneration

Competitive package.

6.    Application Process

Please visit our website (https://www.lics.sch.zm/solicited-application/), fill in the online application form, and upload a detailed CV with a cover letter along with three referees, one of whom should be your current supervisor by 22.05.2024, Kindly note that only shortlisted applicants will be contacted.

7.     Safeguarding

Lusaka International Community School is committed to safeguarding and promoting our children’s and young people’s welfare and expects all staff and volunteers to share this commitment. The successful candidate’s appointment will be subject to full security vetting.

  Responsible for the management of assigned group commercial/residential properties and land with the goal to maximize asset value, compliance, customer satisfaction and revenue. This position also involves determining rental rates, marketing and filling vacant properties, handling tenant relations, and overseeing maintenance.

Key Responsibilities:

• Marketing of group properties.

• Coordinate acquisition of land all the way through to titling.

• Record keeping of land documents.

• Resolving land queries for the company.

• Facilitating for payment of ground rent /land rate.

• Acquisition of fire extinguisher permit/ service.

• Facilitating for payment of security in designated locations.

• Negotiating with sellers and buyers of property.

• Liaising with real estate agents/consultants/prospective tenants.

Requirements:   

Diploma or Degree in real estate, engineering, property management or any related field of study.

At least 2 years relevant experience.

Working knowledge of property regulations.

Proficiency in Microsoft Office and property management software.

If you meet the above minimum requirements, email your application including your CV, Cover Letter and certificates not later than 31st March, 2024 to: pahrdirector@camco.cn , hr-zm@camco.cn copied to dgmanager@camco.cn. Only Shortlisted candidates will be contacted.

TERM OF REFERENCE (TOR)

Consultant Job: Needs Assessment Survey

Country / districts: Zambia, Kabwe district

Duration of assignment:

6 weeks

Name of Project  – Promoting Eco-Friendly Communities:

Mitigating Lead Contamination and Promoting Sustainable Development in Kabwe, Zambia

Habitat for Humanity Zambia

Donor: KOICA

Expression of Interest

Dated of Issue

25th March 2024

1.   Introduction

More than one-third of the population of Kabwe— over 76,000 people—live in lead-contaminated townships. Twenty-five years after the mine closed, high lead levels, exceeding international standards, remain in the soil and dust around the former mine, particularly in the townships of Kasanda, Makandanyama, Chowa, Mutwe Wansofu, and Makululu in Kabwe. The former mine area itself still hosts tailings and other waste from the mine and smelter, including a large waste dump known locally as “Black Mountain,” and has become a site for artisanal and small-scale mining. Studies estimate that half of the children in these areas have elevated blood lead levels that warrant medical treatment.

The main source of contamination, the old mine, continues to exist and poses significant health damage to the population, including children. Some work has been done around cleaning up lead-contaminated neighborhoods and conducting testing and treatment. However, nothing has been done to address the full scale of the contamination; in particular, to address the source of the contamination, Kabwe mine’s waste dumps, or to clean up affected townships in a comprehensive manner. Most of these interventions have had limited participation of the local communities.

Lead pollution is invisible, as lead-contaminated soil appears no different from uncontaminated soil. Many of the health effects of lead also go unnoticed, given that long-term harm to internal organs or brain development may not manifest in immediate symptoms. In Kabwe, even the most severe effects from lead are hidden. Although there are limited records on the effects of lead.

This assessment will document the impact of lead and the various stakeholders government’s response to the crisis. The study will interview government officials, civil society representatives, families impacted by the contamination, and others to assess the government’s approach and its implications on remediation efforts.

1.1    About Habitat for Humanity Zambia

HFHZ is an affiliate of Habitat for Humanity International (HFHI), a worldwide non-profit, housing organization focused on ameliorating housing poverty through the provision of decent housing, security of tenure, Water Sanitation and Hygiene (WASH) and other cross-cutting issues including livelihoods, gender, and climate resilience for families in need. The organization has been operating in Zambia since 1984.

1.2        About the proposed project

Habitat for Humanity Zambia, being a housing-focused organization is committed to providing a decent place for everyone to live in and thrive. The proposed project will contribute to increased habitability, through enhanced community resilience and the adoption of appropriate lead poisoning exposure mitigation measures to reduce contamination and promote a safer environment for affected communities in the townships of 1. Chowa, 2. Kasanda, 3. Makululu, 4. Makandanyama, 5. Mutwe Wansofu, 6. Waya and 7. Railway.

1.2.1 Overall Objective:

Reduced risk of lead poisoning in selected areas of Kabwe District, Zambia

1.2.2 Specific Objectives:

1.    To reduce physical exposure to lead contamination in the built environment.

2.    To improve the capacity of community-based organisations and support line departments— government institutions and/or Agents to effectively respond to remediation efforts gather community perspectives.

3.    Conduct a KAP (knowledge, attitude, and practice) assessment on lead contamination in Kabwe.

1.2.3 Project Expected Outcomes

• Outcome 1: Reduced physical exposure to lead contamination in the built environment.

• Outcome 2: Improved capacity of the community-based organizations and line departments— government institutions and/or Agents

• Outcome 2: Enhanced understanding on the Knowledge, Attitude and Practices on lead poisoning in Kabwe

2.  Purpose of the Feasibility Study

The study will be used to support the development of the full proposal, plan effective interventions, monitoring and evaluation systems and also to identify gaps and specific strategies which could be developed and incorporated into the project design.

Areas – Description

Health

• Evaluate the current health status of the community of concern, focusing on lead-related illnesses.

• Identify the prevalence of lead poisoning and its impact on vulnerable populations, such as children and pregnant women.

WASH

• Evaluate the condition of existing water pumps and boreholes.

• Assess the current water sources for lead contamination.

• Identify areas in the project sites region with insufficient access to clean water.

Community Knowledge and Awareness

• Gather community perspectives and KAP (knowledge, attitude, and practice) including cultural habits on lead contamination.

• Assess community needs, preferences, and priorities regarding water supply and pollution alleviation.

Legal and Regulatory Framework

• Review existing regulations related to water quality and pollution control.

• Identify gaps and challenges in the enforcement of regulations.

The study will seek to establish feasibility side by:

1.    assessing the project objectives, merit and worth of the project based on OECD DAC Evaluation Criteria (cf. bengo´s “Guide to conducting feasibility studies”);

2.    providing a sound, empirically verified basis for the project, identifying and verifying material assumptions and prerequisites for project success, identifying risks and risk mitigation strategies based on the OECD DAC Evaluation criteria.

3.    present project context on community-, district, regional-, and national level, including relevant baseline data:

• Ground conditions and environmental factors (e.g. lead contamination levels, presence of rocky ground, high ground water table, etc) which may affect decisions on the appropriate location of sites for borehole drilling.

• Cultural habits among the local population that might affect remediation interventions.

• Specific vulnerabilities, for example, children and disabilities and people with specific diseases to tailor interventions accordingly.

• Local capacity to lead or support the remediation interventions.

• Water availability in adequate quantity with a focus on the household level, school facility level, and health facility level, water quality from user perception and potential health risks

• Challenges associated with the collection and storage of water to support remediation exercise.

• Assess health-seeking behaviour of the target population.

• Assess management practices and gaps in water sources in the target locations.

1.    provide specific recommendations for the impact matrix and project activities.

2.    optimise the project concept, improve quality, and maximise impact and sustainability.

3. Methodology

The consultant will develop a comprehensive study methodology that will be reviewed by HFHZ Evaluation Review Team (ERT) during the inception phase. A mixed survey design is preferred for this study; with clear methods, techniques, processes and plans on how to measure variables under each outcome. The Consultant will develop a methodology in consideration of the information outlined in the ToRs to ensure accuracy and rigour. The choice of method must adhere to the measurement of variables under the study scope; and should answer all key study questions.

3.1 Study Population

The survey unit will be households in Kabwe district.

3.2 Sampling

The consultant will use appropriate sampling methods and techniques to determine the household sample size and qualitative samples where necessary. The sample will be distributed across the sampled seven townships to give a proper representation of the entire district population.

5. Deliverables

1.    Inception report.

2.    Draft household survey report.

3.    Final report. Two hard copies and a soft copy of the report of a maximum of 40 pages (including preliminary pages and annexes). The report should be structured as follows:

• Title page (title of assignment, author(s) of report)

• Table of contents

• List of tables and figures

• Executive summary (maximum 2 pages; summarizes ToR, methodology, findings, lessons, conclusions and recommendations)

1 Overview

1.1 Nation-level Analysis

1.1.1 Political / Economic overview

1.1.2 Social / Development overview

1.2 Rationale for Country and Area

1.2.1 Why Zambia?

1.2.2 Why Kabwe and Why those townships?

1.3 Project Thematic Area & Needs

1.3.1 National and Sub-national Development Plan/Strategies

1.3.2 SDGs

1.4 Project Area Map

1.5 Composition of Assessment Team

1.6 Assessment Timeline

2 Assessment Findings

2.1 Executive Summary

2.2 Baseline Assessment

2.3 Hydrogeological Assessment

2.4 Relevant Project

2.4.1 Projects implemented by HFHZ.

2.4.2 Projects implemented by other actors.

3 Others 3.1 Relevance to Habitat for Humanity Zambia

3.2 Illustrative on-the-ground Photos

1.    Dataset (excel or SPSS upload) with raw data in soft copy.

6. Hydrogeological, Soil & Geophysical Investigations

The project plans to drill new boreholes and upgrade existing hand pump boreholes to solar water schemes in public schools in the target areas.

The drilling of the new borehole works will include soil, hydrogeological and geophysical investigation— identification of borehole sites that have sufficient water aquifer, drilling of 8-inch internal diameter borehole, conducting of pump testing, water quality tests and equipping them with solar submersible pump and power system. Construction of water kiosks will include conducting water pump tests, water quality tests and equipping them with solar submersible pumps and power systems.

In addition to groundwater supply works the study shall need to conduct soil tests in the area to investigate and assess the levels of lead contamination in the ground and open water wells. Open water wells shall be tested for the presence of lead or lead dust particles.

6.1 The Objectives of the Hydrogeological Study

The purpose of the study is to:

1.    To describe the most affected townships including Kasanda, Makandanyama, Chowa, Mutwe Wansofu, and Makululu in Kabwe in terms of a baseline description of the geology, topography, soils, existing water points, and sanitation facilities.

2.    To describe the levels of lead contamination in the soils, surface running waters and groundwater i.e (existing open wells and boreholes).

3.    To describe the existing boreholes and dug wells’ hydrogeological conditions. The hydrogeological conditions being:

• Aquifer and borehole yield through conducting pump testing/drawdown analysis,

• Baseline water quality status i.e., physical, chemical, and biological status and pollution sources with proximity.

• Existing borehole and well structures information indicating the depth of borehole, type and condition of casing pipe, gravel pack status, sanitary seal and bottom plug status and soil collapsed sections if any.

• Source water protection: wellhead protection areas, significant drinking water threats and existing conditions/issues.

• Registration status with regulatory body such as Water Resources Management Authority (WARMA) and number of beneficiaries on each existing point.

1.    For new borehole sites, to conduct a hydrogeological and geophysical investigation to describe the site’s aquifer properties (type, conductivity and transmissivity etc) aquifer groundwater quality (chemical, physical and biology) and quantity, site soil types and collapsing capability, groundwater levels, groundwater flow direction, and ecologically significant groundwater recharge areas.

2.    Perform a risk assessment of the sites’ aquifer contamination potential and also indicate possible sources of contamination.

3.    Recommendation from findings on which site to drill new boreholes and which existing boreholes/wells can be upgraded into water schemes.

4.    Recommendation from findings on which cost-effective water treatment method to be used for the existing and proposed new boreholes.

5.    Identification of nearest municipal water supply pipe and conduct pressure testing and provide water pressure information of the selected existing LWSSC water supply pipes lines to the proposed sites of the storage tanks.

6.2 Scope of Works

The Consultant is expected to use both secondary and primary data: secondary data will involve desk study of available information/data on soil test reports, existing boreholes and open wells, drill logs, reports, and maps. While primary data will be obtained by carrying out hydro geophysical measurements on existing boreholes, open wells and new sites for groundwater works and for municipal water supply-dependent areas, pipe pressure testing of the service lines shall be conducted. During the study, they will need to use the necessary hydrogeological surveying equipment, the instrument, which distinguishes between clays and freshwater by resistivity profiling and vertical electrical soundings. The outcome of the consultancy will be a detailed hydrogeological investigation report giving details of the findings and recommendations.

6.3 Approach of Works

The hydro-geological/geophysical investigations will be carried out in a multi-step approach:

1.    Desk study: Review of existing data for both of the pre-selected sites in Kasanda, Makandanyama, Chowa, Mutwe Wansofu, and Makululu water resource trends, topographical maps, satellite images, existing studies and borehole site investigations in the area, geological reports and maps (if available), borehole records and for municipal supply; periodic readings, water quality test reports and maps of the service lines to the selected areas etc.

2.    Hydro-geological fieldwork: Detailed reconnaissance survey of project-selected areas. (GPS co-ordinates/, water level measurements, water yield, condition of these boreholes, usage and performance where applicable) inspection of geological and structural characteristics of the investigated area; verification of existing data and findings.

3.    Pump tests and geophysical investigations, resistivity profiling and vertical electrical soundings.

4.    Water quality assessments, describing the physical, chemical and biological status of the water both ground and municipal water.

5.    Analysis of hydro-geological/geophysical data.

6.    Compilation, analysis, and evaluation of the gathered data and information.

7.    Site selection (new boreholes and existing for upgrading)

8.    Reporting with findings and recommendations

9.    For Municipal water supply earmarked areas, pressure testing of pipes shall be conducted to marry findings with the existing pressure readings availed during desk study.

6.4 Deliverables

A report containing not limited to:

• Introduction, review of previous studies i.e lead levels in soil, water and crop studies environmental background.

• Geology and hydrogeology (incl. inventory of boreholes and other water points);

• Methods of investigations, including geophysical techniques and water quality techniques.

• Aquifer properties (conductivity and transmissivity) and potential; sustainable yield & Water quality.

• Full condition existing boreholes (yield, water quality and level, well structure, etc) and the possibility of upgrading.

• Water quality results i.e (physical, chemical, and biological), levels of water toxicity, possible sources of pollution and recommendations on cost-effective water treatment methods.

• Identified water and soil lead pollution zones and efficient and effective measures to uptake to reduce to the exposure.

• New borehole sites proposed drilling sites, depth and soil formations with collapsing capability.

• proposed drilling method, and its applicability.

• Environmental impact and protection.

• Pressure readings for the existing water supply pipes from LWSSC to the selected areas.

Conclusion and recommendations will be given on the most suitable sites with viable existing boreholes for upgrade and equally for borehole drilling. The required depth, water quality, design and installation details, and other relevant aspects will be considered. The report should outline all field data, interpretations and justifications, hydrogeological evaluations, appropriate maps, diagrams, pump test, water quality test results, data plots and pressure test readings for Lwsgc pipes.

7. Timeframe

The household survey will take six weeks including survey planning, data collection, analysis, and reporting. The consultant is expected to start field data collection on the 15th of April 2024, complete all the processes and share report by 30th April 2024.

8. Application

Application with eligibility documents containing both the Technical and Financial Proposal (Inclusive of WHT) should be submitted by the deadline of 11:59 pm on 6th April 2024 by using the email Procurement@habitatzam.org.zm copying nchimunyah@habitatzam.org.zm and addressed to;

The National Director,

Habitat for Humanity Zambia,

P.O Box 34987,

Plot 488a Twin Palms Road, Kabulonga, Lusaka.

Lusaka, Zambia.

Office phone: (+260) 211 251087.

Background

The Water Voices United and the INCREASE projects

SNV Zambia is implementing in partnership with the NGO WASH Forum a European Union funded project that seeks to strengthen WASH civil society organizations (CSOs) capacities and cooperation for the realization of the Human Right to Water and Sanitation in Zambia. The project, named Water Voices United, aims to strengthen Zambia’s WASH CSOs engagement as actors of good governance and development through the improvement of their internal management systems, through the development of their capacities to engage in policy dialogue, implementation and monitoring of EU and national development plans and programmes, and through their improved coordination and networking.

SNV Zambia is equally implementing a SIDA funded project Increasing Climate Resilience in Energy & Agriculture Systems and Entrepreneurship (INCREASE). Its overall objective is to increase the social, economic and environmental resilience and equity in agriculture and energy systems, through strengthening the adaptive capacity of agricultural and energy systems, particularly in view of climate change and increasing extreme weather events, particularly droughts.

Job Description
Consultancy scope of work

The purpose of the consultancy is to conduct a country level assessment of the current status and key policies, programmes and stakeholders in the Water sector, considering 4 sub-sectors:

Rural WASH

Urban WASH
Water Resources Management (WRM)
Irrigation
For WRM and irrigation in particular, it is expected that the analysis reflects how water resource management and different types of irrigation approaches and technologies can be better used to support the resilience and productivity of farmers while safeguarding water security principles (equitable water use, sustainability of water sources, pollution, and climate related hazards and risks), that is a (mutually) causality or nexus analysis. Therefore, the consultant will also undertake a market analysis for irrigation technologies and products to gauge farmer willingness and ability to pay.

The assessment is expected to entail:

A literature review (policy and programmatic documents and relevant research both national and international, including data sets and maps where adequate);
Interviews with key informants (Government counterparts, research institutes, civil society organizations and national/international development partners)
Analysis and compilation of findings also in view of forecasted climate change dynamics and issues of equity and inclusion (gender; rural/urban; different water users; different wealth quintiles)
Critical discussion of the findings in view of identifying the most critical pathways of investment and way forward in order to minimize risks and build on opportunities by key actors (local CSOs, farmers groups, national/international NGOs, GRZ), for the 4 Water sib-sectors in view of supporting the achievement of the Human Right to Water and Sanitation and to a Clean, Healthy and Sustainable Environment
For WRM and Irrigation present findings and critically propose practical recommendations on how to enhance the Water-Energy-Food Systems nexus
Points 1 to 5 above are to be presented in the form of a technical report. A template will be provided.

Consultancy deliverables

Detailed workplan, with timelines and key milestones; and methodology, including preliminary list of documents/information sources and interviewees to be consulted and related data collection tools.
Draft consolidated report featuring required findings and related critical discussion & recommendations.
Finalized report following feedback from SNV.

Qualifications

Candidate profile

Advanced degree in a relevant field (minimum Masters degree). An academic profile that combines water science/management with agricultural science is valued
Proven knowledge of Water sub-sectors (Urban WASH, Rural WASH, Water Resource Management, Irrigation), and a robust understanding of climate change dynamics
At least 3 years of relevant research experience
Demonstrated understanding of the Zambian Water Sector including relevant Water and Agriculture government bodies and agencies, non-Governmental stakeholders, existing policies, regulations and programmes and national and international commitments and targets
Advanced data collection/management, critical analysis and reporting skills.
Documents to be submitted as part of the Consultants application:

Bidder Profile Document summarizing the bidder’s background, qualifications and experience
If a team of individuals/consultancy firm, all the CVs of the proposed individuals by the firm to work on the assignment.

Technical Proposal

The Technical Proposal should include but not limited to the following (3 pages max, 9 point Verdana font):Interpretation of the objectives of the assignment from consultant perspective
Proposed approach to produce the report in line with its objectives
Tentative timeline for the achievement of the activities/deliverables and number of days for each

Financial Proposal

The financial proposal shall indicate total budget estimated in USD for international consultants and ZMW for national consultants, following a detailed breakdown of budget items namely daily fee rate, DSA/accommodation, travel/transport and other relevant.

Payments will be based on outputs, i.e., upon delivery of the services specified in the TOR. (Note that WHT of 5% for national and 15% international will be deducted at source and paid direct to ZRA as per Zambia law).

Past Performance Include three references related to similar assignments within the past five years (max) containing the following information (0.5 pages per project max), attaching contact details and evidence.

Mandatory Requirements

For Zambian national individual consultants: copies of Tax Registration certificate and the most recent tax clearance certificate.

For a firm registration document: Business license/Certificate of Registration for all, Tax Registration, Current Tax Clearance Certificate and VAT if applicable

Detailed specifications and requirements are well stated in the RFP which can be found on this link.

Additional Information

Time frame

Consultancy is estimated to last 35 days, counting from the day the contract with the selected consultant is signed.

Duty station: remote (online) but interviews with key stakeholders for information gathering are to take place face to face (whenever possible) in Lusaka.

Application Criteria:

Only electronic submissions will be accepted.

Terms of submission

Please submit the above listed in five (5) packages of documents to zambiaprocurement@snv.org through one email with the subject line Water Sector Assessment & Nexus with Agrifood Systems by or before the deadline of 17:00 hours of 25th April 2024.

Failure to provide a full package of documents listed above them will result in disqualification of the whole bid. Only Shortlisted Candidates will be contacted.

Note: SNV Zambia may request for necessary and/or more information during the evaluation. SNV will only contact the successful bidder (s) within the period of 2 weeks from the closing date of submission.

We do not appreciate third-party mediation based on this advertisement.

Any form of solicitation by phone or other means will be treated as disqualification of the candidate / bidder.

Lusaka based FMCG company is looking to recruit an Administration Assistant to work in its busy office.  Ideal candidate will have exceptional communication skills, be highly proficient in all applications of Microsoft Office and have a minimum of 5 years work experience in a similar role. 

Duties include filing, photocopying, debt collection, banking and data entry amongst other tasks.

Please apply in writing enclosing your CV to:

j.s.taylor140369@gmail.com

The Monitoring & Evaluation Assistant is a member of the Programs, Strategic Information & Innovation team. The position will support all Program, SII and Sales quantitative and qualitative research activities contributing to sustainable impact of the bicycle.

Description of Tasks / Key Performance Areas

Research

• Conduct focus group discussion and key informant interviews in support of M&E activities, treating all field materials with care and confidentiality

• Support identification and capturing of human-interest stories and success stories showcasing the power of the bicycle

• Transcribe key informant interviews and focus group discussion transcripts, assist with analysis

Data collection and entry

• Support team data collection including extracting data from field reports and registers, administering questionnaires and contacting program participants for specific data requests

• Support roll out and use of mobile data collection platform Taro-Works for M&E

• Responsible for program data entry and transcription, ensuring data collected are accurate, complete and submitted in a timely manner and in the correct format

• Clean data, perform data-quality checks and ensure feedback to the relevant staff if issues arise

Program Support, Documentation, Reporting and Communication

• Assist with compilation of PowerPoints or other reports under the guidance of the M&E Manager

• Assist with program implementation field activities such as community-based structures’ trainings & participant selections

• Assist with documentation of key learnings from WBR programmes

• File and document field materials, such as forms, reports and participant registers/contracts

• Attend and facilitate meetings and program follow ups as required

• Organize and coordinate field asset collection visits for communications, media and research as required

Job Specifications

• Relevant Bachelor’s Degree in social development, economics, developmental, demography or related discipline.

• Experience working on research projects including data collection, in-depth interviews and focus groups in local language and entering data.

• Computer skills and experience using MS Excel, Outlook and Access

• Good report writing skills.

• Self-motivated and familiar with current M&E concepts and trends.

• Excellent administration, communication and management skills

• Strong planning and organising skills

• Dynamism, independence, creativity

Interested persons should send their applications to emuzyamba@worldbicyclerelief.org and copy cmajata@worldbicyclerelief.org  not later than 26th April 2024.  You can also deliver to plot 38389, off Kafue Road, Makeni Lusaka.

Buffalo Bicycles Zambia is an equal opportunity employer

Financial Management:

• Prepare and process payments via approval max which are in accordance with  finance and accounting policies and procedures.

• Ensure timely submission of monthly requests, bank reconciliations in xero, and financial statement reports.

• Maintain accurate records of cash deposits by cash agents.

• Ensure efficient payments and disbursements according to approved policy and procedures.

• Provide administrative, logistical, and procurement support to the team, including payment to events participants, transportation and accommodation arrangements, and ongoing operations.

• Follow up on issues raised by the Finance and Operations teams to ensure compliance and resolution (issues with cash and stock management).

• Oversee Assistant accountant to ensure agents cash and stock reconciliations are done and all issues are sorted out weekly.

• Other duties related to logistics and procurement, as assigned by the Country Accountant.

• Assist in audit internal and external audits.

• Assist in Budget Management

• Assist activities managers with compiling, managing, monitoring, and tracking budget (e.g., organizing invoices, checks, & other financials).

• Work with the NSZ team to ensure budget compliance.

Administration and activity management:

• Ensure proper function of logistical operations including travel & events organization.

• Ensure proper function of archive and documentation system.

• Ensure maintenance of up-to-date register of assets.

• Lead interactions with external vendors.

Requirements

• ZICA member- upto date membership.

• ACCA/ZICA/CIMA or degree in accounting.

• At list 3 to 5 years experience in finance and accounting.

• Accounting softwares such as Xero is a plus

email applications and supporting documents as a signal document to dakamichael635@gmail.com.

The Operations Assistant  is assisting for managing fleet for the company.

KEY RESPONSIBILITIES

Import/Export Document handling.

Selecting and maintaining trucks in order to keep deliveries and distributions on schedule and within their established budget.

Making sure that the trucks are in road-worthy condition

Communicate importance of achieving cargo handling timeframe outcomes with efficient use of resources.

REQUIRED SKILLS

Good numeracy skills and analytic mind.

Good geographical knowledge.

Good people management and coordination skills.

Computer Literacy to effectively operate and manipulate online management systems.

EDUCATION/QUALIFICATIONS

A Diploma or Degree in any relevant discipline or equivalent vocational experience in Transport / Logistics.

At least 1 year experience in the transport/Clearing agent.

If you meet the above requirements, email your cover letter and CV as one document (DOC or PDF) to hr6.otm@gmail.com

Copperbelt residents are encouraged to apply.

Twitti Primary School is currently seeking a young, ambitious, proactive and organized creative to join our team. Candidates without any prior working experience are welcome to apply. Preferably someone looking to pursue a Bachelor’s degree in Marketing, Communications, Journalism, or related business field.  Applicants who already applied for the previous job listing are welcome to re-apply.

Application Closing Date: 18th May, 2024

Qualifications

• Excellent written and verbal communication skills
• Successfully completed secondary education
• Strong understanding of various social media platforms
• Understanding of social media algorithms and analytics
• Ability to adapt and learn new skills quickly
• Lives in Lilayi or Chilanga

Responsibilities

• Work closely with team members to provide proactive and effective general administrative assistance
• Assist with the design and preparation of communications across a variety of platforms including print, electronic, digital, social media, photography, video, etc.
• Prepare written content with the goal of maintaining a consistent voice for the organization, directly aligning with culture and goals
• Develop and implement marketing strategies to increase brand awareness and drive engagement
• Support Public Relations initiatives and help to ensure the school’s brand standards are met
• Interact with social media followers and respond to comments and messages in a timely manner
• Assist in facilitating management of the student Press and Media club

A monthly stipend (allowance) plus transportation will be provided to those who live in Lilayi/Chilanga.

Applicants should fill in the form here to apply. Providing send a copy of their Grade 12 results, a cover letter expressing interest in the role and links to their Facebook, Instagram and/or TikTok profiles.

Address your cover letter to The Director, Twitti Primary School, P.O Box 350196, Chilanga.

Hard copy applications will not be accepted.

Application Closing Date: 18th May, 2024

Zamgoat – a leading impact agribusiness pioneering the value addition and improved distribution of goat products, is seeking a young (below 30), qualified and experienced Bookkeeper and Office Assistant to join our dedicated team in Lusaka. In this dual role, you will be responsible for ensuring efficient financial operations and providing essential administrative support to our office.

Key Responsibilities:

• Manage day-to-day financial transactions, including accounts payable and receivable, invoicing, and reconciliations.

• Maintain accurate and up-to-date financial records using accounting software.

• Assist in the preparation of financial reports, budgets, and forecasts.

• Handle general office administrative tasks such as answering phones, managing correspondence, and organizing office supplies.

• Coordinate meetings, appointments, and travel arrangements for team members.

• Provide support in organizing events, workshops, and other company activities.

• Assist with procurement processes, including obtaining quotes and processing purchase orders.

• Provide general administrative support to various departments as required.

Requirements:

• Diploma/Certificate in Accounting, Finance, Business Administration, or related field preferred.

• Proven experience (minimum 2 years) in bookkeeping or office administration roles.

• Strong understanding of accounting principles and practices.

• Excellent organizational skills and attention to detail.

• Strong communication and interpersonal abilities.

• Ability to work independently and collaboratively within a team.

How to Apply: If you possess the necessary qualifications and skills and are eager to contribute to Zambia’s agricultural development, please email your resume/CV and a cover letter explaining your suitability for the role to zamgoat@zambia.co.zm. Please include “Bookkeeper and Office Assistant Application” in the subject line of your email. Female candidates are highly preferred.

A Transport Company is looking for a qualified and competent individual to join our team and support our daily office works.

Title: Assistant HR/Admin Officer
Location: Garneton, Kitwe

Employment Terms: One(01) Year Contract term with provision of renewal

KEY RESPONSIBILITIES

• Recruitment

• Must be familiar with Employment act/Zambian Labor Laws

• Ability to maintain confidentiality for sensitive  Human Resources issues

• Coordinate communication with prospective candidates and schedule interviews for recruitment purposes

• Preparation of contracts for new employees, renewals for old employees

• Work hand in hand with other different department heads in ensuring that employee performance appraisals are done correctly, timely and fairly

• NAPSA, NHIMA, Workers compensation affairs and other Company related yearly documentations eg. Council, etc.

• Daily employee attendance checks and supervision

• Communicate with public services when necessary

• Attend to employees queries

• Update office policies as needed

MINIMUM REQUIREMENTS

• Full grade 12 certificate, Diploma in Human Resource Management, Business Administration or any related discipline. A Bachelor’s degree will be an added advantage

• Must be a paid up member of Zambia Institute of Human Resource Management

• Proven work experience in a similar role

• Experience with office management software like MS Office (MS Excel and MS Word, specifically) and office equipment

• Excellent written and verbal communication skills

If you meet the above requirements, email your Cover letter and Curriculum vitae as One Document (DOC or PDF) to hr6.otm@gmail.com

WWF Zambia is seeking the services of a national Gender Consultant to participate in a project development team for two projects for the Global Environment Facility and deliver a set of gender-related products to be used in the project development process.

1. Background

WWF-US as a Global Environment Facility (GEF) Agency is supporting the Government of Zambia, WWF Zambia and the International Crane Foundation (ICF) to develop two projects for presentation to the GEF for endorsement by the GEF Chief Executive Officer as part of the Eighth Replenishment Cycle (GEF-8). The two projects will be designed in support of Zambian government priorities, and in accordance with WWF and GEF standards, and are as follows:

• The Kafue Flats Climate Resilience and Adaptation Project (or “KaF-Adapt”), to be funded through the Least Developed Countries Fund (LDCF

• The Kafue Flats Wildlife, Habitat, Health and Livelihoods Project (or “KaF-Wild”), to be funded through the GEF Trust Fund, as a country project under the global Wildlife Conservation for Development (WCD) Integrated Programme.

The Gender Consultant will participate, together with other national and international consultants, and staff from WWF-US, WWF-Zambia, the International Crane Foundation (ICF) and the Government of Zambia in a joint Project Development Team (PDT). The PDT will be responsible for the development in parallel of both the KaF-Adapt project and the KaF-Wild project and will guide the joint project development process based on an approved workplan. The two projects will have complementary objectives and will be designed for implementation in the same geographical area – the Lower Kafue Basin – and over the same five-year period.

2. Objective of Consultancy

To develop a Gender Analysis and Action Plan, as well as other gender-related products and elements to be used in the project development process – for both the KaF-Adapt project, and the KaF-Wild project in Zambia.

The main objective of the Gender Analysis is to conduct research and collect gender-specific data, including intersectionality dimensions[1], that will lead to gaining knowledge on roles of women and men in the project area, the decision-making processes among women and men at the community level, control over the management of natural resources and the types of resources, and access to land by women and men in the project area. This also includes the situation in the country and specific to the project area with regard to gender-based violence (GBV) and sexual exploitation, abuse and harassment (SEAH), and the laws/policies/regulations relating to gender, women’s empowerment and prevention of GBV/SEAH that may potentially create an enabling environment for mainstreaming gender and social inclusion in the project.  This is in view of identifying gaps and solutions to improve women’s active participation in conservation and promote more equitable management of and benefits from the use of natural resources among women and men in the context of the planned projects.

The main objective of the Gender Action Plan is to identify specific opportunities to address gender gaps, and promote gender equality and women’s empowerment in the context of each project’s objectives. This will include identifying gender-responsive measures for the project outputs and activities and developing gender-sensitive indicators and sex-disaggregated targets for the project results and monitoring and evaluation (M&E) framework.

3. Tasks and Responsibilities

1. Participate in fortnightly joint Project Development Team meetings online (or at WWF Zambia office in Lusaka).

2. Support the Stakeholder Consultant in identifying stakeholders for consultation and engagement on the project design, including women’s groups and people from other vulnerable groups, and designing a consultation strategy that will be gender-sensitive and elicit the necessary engagement by women as well as men.

3. Accompany two field missions in the Lower Kafue Basin project site, visiting a wide range of stakeholders in the seven chiefdoms of the Kafue Flats Game Management Area, and one possible field mission to the Nkala Game Management Area.

4. Hold focus group discussions with women and men (taking into consideration the potential need to hold meetings with women and men separately) in the project sites, and support active involvement of women in stakeholder consultations as appropriate.

5. Meet with other stakeholders in Lusaka and online, as required, such as relevant government ministries and entities that focus on social and/or women’s affairs.

6. Conduct desktop and field-based research and interviews to identify, understand and describe the position of women in Zambia and in the project sites, including gender differences in relation to (i) access to resources (revenues, employment, land, etc.); (ii) roles, responsibilities and utilization of time; (iii) norms, beliefs and perceptions; (iv) laws, policies, institutional practices; and (v) decision-making processes.

7. Identify gender-differentiated impacts and risks in relation to climate change and human wildlife conflict in the project site, i.e. the Lower Kafue Basin (including Kafue and Nkala Game Management Areas).

8. Identify constraints and opportunities for the full participation of women in Community Resource Boards and Village Action Groups, producer associations and cooperatives, and other community structures in the project site.

9. Identify any existing initiatives to mainstream gender in natural resource management and sustainable livelihood initiatives.

10. Identify economic activities of interest to women and men in the project site, as well as gender-differentiated opportunities for new nature-based livelihoods.

11. Formulate recommendations for the two linked gender-responsive projects, including two sets of potential outputs and activities, as well as two sets of indicators and targets for the project results and monitoring and evaluation (M&E) framework.

12. Support the lead consultant to develop relevant sections of project description and theory of change addressing gender dimensions, for both projects.

13. Reinforce all Project Development Team knowledge and capacity for the design of a project that is both sensitive and responsive to gender issues.

4. Expected Outputs

A.  Gender Analysis and Action Plan for KaF-Adapt and KaF-Wild (35-40 pages):

• Part 1: A report detailing baseline gender dynamics[2] and the status of women in the context of the project and project site, including constraints and opportunities in relation to: (i) access to resources (revenues, employment, land, etc.); (ii) roles, responsibilities and utilization of time; (iii) norms, beliefs and perceptions; (iv) laws, policies, institutional practices; and (v) decision-making processes, including in Community Resource Boards, Village Action Groups, producer associations and cooperatives.

• Part 2a: Analysis of gender-differentiated impacts and risks in relation to climate change in the project site, including the impact of drought and water scarcity intensified by climate change on women’s domestic responsibilities and business activities; and the identification of climate-resilient and nature-based livelihood opportunities for women and men.

• Part 2b: Analysis of gender-differentiated impacts and risks in relation to health and disease, human wildlife conflict, poaching and the illegal game meat trade in the project site; and the identification of governance mechanisms and nature-based livelihood opportunities for women that could mitigate some of these risks.

• Part 3: Identification of gender-responsive measures that can be incorporated into the design of both projects (addressing gender gaps, gender equality, women’s empowerment, opportunities and entry points), within existing draft activities and through additional activities (with approximate budget costings for the latter); with clear identification of any measures that would:

  • Close gender gaps in access to and control over natural resources

  • Improve women’s participation and decision-making

  • Generate socio-economic benefits or services for women.

• Part 4: A set of gender-related  indicators for each of the two projects, to track the results of the gender-responsive measures proposed, with indicative baselines, targets, means of measurement and verification; also including gender-sensitive or gender-disaggregated targets for general project activity indicators as relevant, for inclusion in the project results framework, and monitoring and evaluation (M&E) framework.

5. Skills and Experience

The consultant should:

• Be resident in Zambia

• Hold a university degree in gender studies, development, social sciences, environmental sciences or similar

• Have proven experience in gender-focused assessment, analysis, project design or evaluation; and experience engaging and consulting with various communities;

• Have previous experience working in Zambia and good comprehension of the local context of the Lower Kafue Basin;

• Provide examples of previous similar work accomplished, submitted with the application;

• Be fluent in spoken and written English.

Additionally, it would be advantageous to have:

• Proven experience in community-level work on climate change adaptation, wildlife conservation or community-based natural resource management;

• Knowledge of local languages spoken in the project site.

6. Management of Work

The work will be home based, using own laptop and internet connection, with mostly online meetings, and optional travel to meetings in Lusaka at own cost. For consultation missions, ground transport and local accommodation (when required) will be arranged and costs covered by WWF Zambia.

The Gender Consultant will report to the Wildlife Programme Lead in WWF Zambia, while the Lead Consultant and the WWF GEF Agency Project Manager will together assess the quality of all deliverables, and will approve deliverables for payment.

Additional technical guidance will be provided by the Project Development Team, who will support on Zambian government policies, and WWF and GEF standards. The Consultant will also coordinate closely with key staff from WWF Zambia, the International Crane Foundation and other partners as required.

The breakdown of deliverables, expected timing, and payment structure is shown below:

Deliverables
Due date
Payment structure

1.     Inception Report, including detailed work plan

2.     Field Mission Report, including key points from stakeholder consultations and women’s focus groups
Anticipated in late May to mid June 2024 20%

3.     Draft Gender Analysis and Action Plan for KaF-Adapt and KaF-Wild
16 August 2024 40%

4.     Final Gender Analysis and Action Plan for KaF-Adapt and KaF-Wild
4 October 2024 40%

7. Submission Requirements

All candidates interested in conducting this assignment on a consultancy basis should submit, no later than noon (Zambia time) on Wednesday 17 April 2024, a detailed application including:

• An up-to-date curriculum vitae detailing the applicant’s experience in relation to the topic of the consultancy

• A covering letter, summarizing a) how the applicant’s skills and experience equip them to undertake the consultancy; and b) the applicant’s proposed approach to the work

• A financial proposal, in the form of a total figure in USD, to be calculated by multiplying the applicant’s daily rate in USD by the number of days the applicant estimates it will take to deliver on the proposed activities within the proposed timeline (Note: costs of field missions to be covered by WWF)

• A sample of a previous gender-related assignment completed by the consultant.

All applications should be emailed to zcoprocurement@wwfzam.org, with the reference “Gender Consultancy for WWF Zambia GEF 8 Projects”.

[1] The concept of intersectionality describes the ways in which systems of inequality based on gender, race, ethnicity, sexual orientation, gender identity, disability, class and other forms of discrimination “intersect” to create unique dynamics and effects.

Our client, an NGO that works to support the creation of an enabling environment that incentivizes productive investments in trade, agriculture, energy, eco-tourism and sustainable natural resource management, is looking for an Administrative Assistant to Chief of Party and Deputy Chief of Party to join their team on a contract basis. The Administrative Assistant to Chief of Party and Deputy Chief of Party will be responsible for providing comprehensive administrative support, ensuring the smooth operation of daily activities, handling a variety of tasks to support the executives, including clerical work, meeting coordination, travel arrangements, stakeholder communications, English document writing, and logistical support.

Key Tasks and Responsibilities:

Clerical and Administrative Support:

• Perform general clerical duties including photocopying, scanning, mailing, and filing.
• Upload documents and make requisitions on the internal data base.
• Manage and maintain executives’ schedules, including calendar updates and appointment scheduling.

Meeting Coordination:

• Schedule and coordinate meetings for the CoP, DCoP.
• Prepare and distribute minutes of staff, CoP, and DCoP meetings accordingly and as needed.
• Ensure meeting rooms are prepared and equipped for various meetings.
• Keep track of the notice board to inform boardroom(s) use and support to arrange meetings based on meeting reservations and details provided.

Visitor Reception:

• Receive and greet visitors, notify concerned staff, and ensure they are attended to promptly and professionally.

Travel Arrangements:

• Arrange and coordinate travel plans for the CoP and DCoP, including booking flights, accommodation, and transport.
• Ensure all travel arrangements align with DT Global policies.

Communication and Correspondence:

• Draft and handle letters, emails, and other correspondence as directed by the CoP and DCoP.
• Manage all requests and communications from the executives.
• Draft letters and communications to stakeholders as needed.

Stakeholder Management:

• Maintain an updated staff contact list and a database of all key stakeholders Ministries, Departments and Agencies, USAID and other Cooperating partners and ensure it is up to date.
• Keep track of, and flag any articles posted in newspapers or social media and/or broadcasted on radio or tv related to the projects mandate.

Logistical Support:

• Schedule and manage transport requests for the CoP, DCoP.
• Ensure all logistical arrangements for meetings and events are in place.

Miscellaneous Duties:

• Assist in the preparation, writing, reviewing, and management of documents, presentations, reports, and project deliverables for the CoP and DCoP Executives.
• Handle any other tasks as assigned by the CoP and DCoP to ensure the efficient running of the office and its mandate.

Desired Skills, Qualifications and Experience:

• A degree in BAEd, Business Administration or related field is desired
• Proven experience as an administrative assistant or in a similar administrative role.
• Excellent organizational and time management skills.
• Strong English written and verbal communication abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and adobe.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• Detail-oriented and able to multitask effectively.
• Ability to self-manage and highly motivated.
• Previous experience working in an international development organization or a similar environment or international donor funded organization.
• Familiarity with USAID operations and policies.
• Standard office environment with occasional need for flexible working hours.

Global Core Competencies:

• Teamwork: Works cooperatively and effectively with others to achieve common goals. Participates in building a culture characterized by inclusion, trust, and commitment.
• Communication: Effectively conveys information and expresses thoughts professionally Demonstrates effective use of skills and displays openness to other people’s ideas and thoughts.
• Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Customer/Client Focused: Anticipates, monitors, and meets the needs of customers and responds to them in an appropriate and responsive manner.
• Diversity and Inclusion: Conveys respect for diverse individuals and perspectives; models inclusive behavior and treats everyone fairly.
• Professionalism: Displays appropriate and ethical behavior, integrity, and personal presentation in the workplace always; demonstrates respectful communication for others, both verbal and non-verbal

How to Apply
Please visit our job portal to apply before 11th July, 2024. Only shortlisted candidates will be contacted.

PURPOSE OF THE ROLE:

At Mary Begg Occupational Health our Administrative Assistant acts as a first point of contact for all patients, clients, relatives, visitors and health care professionals. He/she assists new clients with their clinic registration process, advises clients on MBHS services and availability of doctors for consultation visits on a daily basis and retrieves the patient’s medical health record, liaises with nursing and medical staff to direct patients to the appropriate consultation rooms or required for assessment and treatment.

Our Admin Assistant conducts herself/himself in a professional manner and always demonstrates good customer service towards all our clients, visitors, health professionals and MBHS employees.

KEY RESPONSIBILITIES

• Receive, assist and direct clients in a courteous, efficient and welcoming manner projecting a positive, friendly and professional image.
• Ensure the front office is presentable. Using appropriate MBHS infection control procedures, maintain your own work environment in a tidy and safe way and free from hazards.
• Always demonstrate a warm outgoing personality, with the ability to interact in a supportive manner with persons of all backgrounds and cultures.
• Assist clients or family members in completing any required information and registration forms.  Answer any questions the patient may have and if unable to do so refer to an appropriate staff member.
• Oversee client registration, thoroughly update the required attendance register.
• Receive and make telephone calls as instructed. Identify yourself openly. Speak clearly and politely.
• Divert calls promptly or take messages ensuring accuracy of detail and timely delivery to the recipient.
• Ensure that the Department’s Daily Statistics are sent to the main Hospital in a timely manner.
• Ensure X-Ray estimates are sent in a timely manner to the FQMO Ambulance team, and coordinate daily trips with the ambo drivers.
• Manage the Dept. Appointments – updating all return reviews dates in a careful manner.
• Contact all missed attendance no later than 24hrs of a missed review appointment as part of client compliance.
• Prepare and provide Billing Sheets to the Finance Dept.
• Participate in admin projects that include regular file inspection and archiving.
• Notify the line supervisor, Chief Medical Officer or senior management staff when an issue or incident arises with a client or staff member.
• Assess and report any problems with the computer programme or hardware to the IT Department, or any other member of management if IT is not available.
• Comply with all MBHS policies.
• Participate in-house Dept. training and present on an allocated topic.
• Assist with covering the Registration Station as necessity demands.
• Cover the Senior Admin Officer, as and when need arises.

Qualifications and Experience:

• Diploma in Business Administration or any related field.
• Must have at least 2 – 3 years’ experience.
• Working experience in front office operations required, with proficient computer use.
• Previous experience with records management will be an added advantage.
• Strong customer service skills

ABOUT OPERATION EYESIGHT UNIVERSAL

Operation Eyesight Universal is a 60-year-old international development organization working to prevent blindness and restore sight. Based in Calgary, Canada, Operation Eyesight works collaboratively with partner hospitals in Bangladesh, India and Nepal in South Asia, and in the African countries of Ethiopia, Ghana, Kenya, Liberia, Malawi and Zambia, to develop strategic plans that ultimately will achieve quality, comprehensive, sustainable eye health care services.

Operation Eyesight Zambia is looking for an experienced Admin Assistant to be based in Lusaka, Zambia to support Admin and  programmes team to promote avoidable blindness-free communities/regions in line with Operation Eyesight’s global strategy

Job Purpose

To provide efficient administration services and support including finance for Operation Eyesight Zambia to ensure smooth and effective functioning of the country office

Key Accountabilities

1. Provide administrative support to the programme team.
2. Manage the front office.
3. Manage office fleet.
4. Manage office inventory

Organization

The position of Admin Assistant reports to the Finance and Admin Manager and works collaboratively with programmes staff to ensure support is provided for smooth running of the office operations

PRIMARY RESPONSIBILITIES

Accounts

• Assist to track all training programs & workshops attended by staff to keep a record for training data, Monthly Reports
• Process payments for participants during training or any other event organized by OEZ.
  Reconcile fuel and vehicle mileage on monthly basis.
• Managing office petty cash
• Ensure all office assets and goods are regularly updated in the inventory management and that items are in good working order.
• Manage programme logistics including venue and participants logistics.
• Assist to track all training programs & workshops attended by staff to keep a record for training data, Monthly Reports

Administration

• Ensure that all OEU vendors (cleaning, security, refuse collection) have valid contracts and perform duties according to agreement.
• Manage the reception area ensuring that all visitors are treated with politeness.
• Ensure that the office has an efficient and systematic filing system of all documents as per OEU guidelines.
• Manage office inventory and ensure stores is well maintained.
• Ensure that the office premises are well maintained and fully functional.
• Manage the procurement of programme and office requisitions, maintaining stock records and distribution lists.
• Ensure vehicles are clean and serviced on regular basis.
• Make booking and travel arrangements for OEU staff and visitors.
• And any other office duties as may be assigned from time to time.

Working Conditions and Job Requirements

• Extended working hours to accommodate head office hours or work.

APPLICATION PROCESS

Please submit a CV  with a  cover letter, including the names of three referees (including a current or most recent employer).

Applications should be sent by e-mail to the following address, and clearly specify the job title – Admin Assistant

Email to send applications: musondaA@operationeyesight.com

Application deadline: 14th  June 2024

Only shortlisted candidates will be communicated to.

ABOUT OPERATION EYESIGHT UNIVERSAL

Operation Eyesight Universal is a 60-year-old international development organization working to prevent blindness and restore sight. Based in Calgary, Canada, Operation Eyesight works collaboratively with partner hospitals in Bangladesh, India and Nepal in South Asia, and in the African countries of Ethiopia, Ghana, Kenya, Liberia, Malawi and Zambia, to develop strategic plans that ultimately will achieve quality, comprehensive, sustainable eye health care services.

Operation Eyesight Zambia is looking for an experienced Admin Assistant to be based in Lusaka, Zambia to support Admin and  programmes team to promote avoidable blindness-free communities/regions in line with Operation Eyesight’s global strategy

Job Purpose

To provide efficient administration services and support including finance for Operation Eyesight Zambia to ensure smooth and effective functioning of the country office

Key Accountabilities

1. Provide administrative support to the programme team.
2. Manage the front office.
3. Manage office fleet.
4. Manage office inventory

Organization

The position of Admin Assistant reports to the Finance and Admin Manager and works collaboratively with programmes staff to ensure support is provided for smooth running of the office operations

PRIMARY RESPONSIBILITIES

Accounts

• Assist to track all training programs & workshops attended by staff to keep a record for training data, Monthly Reports
• Process payments for participants during training or any other event organized by OEZ.
  Reconcile fuel and vehicle mileage on monthly basis.
• Managing office petty cash
• Ensure all office assets and goods are regularly updated in the inventory management and that items are in good working order.
• Manage programme logistics including venue and participants logistics.
• Assist to track all training programs & workshops attended by staff to keep a record for training data, Monthly Reports

Administration

• Ensure that all OEU vendors (cleaning, security, refuse collection) have valid contracts and perform duties according to agreement.
• Manage the reception area ensuring that all visitors are treated with politeness.
• Ensure that the office has an efficient and systematic filing system of all documents as per OEU guidelines.
• Manage office inventory and ensure stores is well maintained.
• Ensure that the office premises are well maintained and fully functional.
• Manage the procurement of programme and office requisitions, maintaining stock records and distribution lists.
• Ensure vehicles are clean and serviced on regular basis.
• Make booking and travel arrangements for OEU staff and visitors.
• And any other office duties as may be assigned from time to time.

Working Conditions and Job Requirements

• Extended working hours to accommodate head office hours or work.

APPLICATION PROCESS

Please submit a CV  with a  cover letter, including the names of three referees (including a current or most recent employer).

Applications should be sent by e-mail to the following address, and clearly specify the job title – Admin Assistant

Email to send applications: musondaA@operationeyesight.com

Application deadline: 14th  June 2024

Only shortlisted candidates will be communicated to.

PURPOSE OF THE ROLE:

At Mary Begg Occupational Health our Administrative Assistant acts as a first point of contact for all patients, clients, relatives, visitors and health care professionals. He/she assists new clients with their clinic registration process, advises clients on MBHS services and availability of doctors for consultation visits on a daily basis and retrieves the patient’s medical health record, liaises with nursing and medical staff to direct patients to the appropriate consultation rooms or required for assessment and treatment.

Our Admin Assistant conducts herself/himself in a professional manner and always demonstrates good customer service towards all our clients, visitors, health professionals and MBHS employees.

KEY RESPONSIBILITIES

• Receive, assist and direct clients in a courteous, efficient and welcoming manner projecting a positive, friendly and professional image.
• Ensure the front office is presentable. Using appropriate MBHS infection control procedures, maintain your own work environment in a tidy and safe way and free from hazards.
• Always demonstrate a warm outgoing personality, with the ability to interact in a supportive manner with persons of all backgrounds and cultures.
• Assist clients or family members in completing any required information and registration forms.  Answer any questions the patient may have and if unable to do so refer to an appropriate staff member.
• Oversee client registration, thoroughly update the required attendance register.
• Receive and make telephone calls as instructed. Identify yourself openly. Speak clearly and politely.
• Divert calls promptly or take messages ensuring accuracy of detail and timely delivery to the recipient.
• Ensure that the Department’s Daily Statistics are sent to the main Hospital in a timely manner.
• Ensure X-Ray estimates are sent in a timely manner to the FQMO Ambulance team, and coordinate daily trips with the ambo drivers.
• Manage the Dept. Appointments – updating all return reviews dates in a careful manner.
• Contact all missed attendance no later than 24hrs of a missed review appointment as part of client compliance.
• Prepare and provide Billing Sheets to the Finance Dept.
• Participate in admin projects that include regular file inspection and archiving.
• Notify the line supervisor, Chief Medical Officer or senior management staff when an issue or incident arises with a client or staff member.
• Assess and report any problems with the computer programme or hardware to the IT Department, or any other member of management if IT is not available.
• Comply with all MBHS policies.
• Participate in-house Dept. training and present on an allocated topic.
• Assist with covering the Registration Station as necessity demands.
• Cover the Senior Admin Officer, as and when need arises.

Qualifications and Experience:

• Diploma in Business Administration or any related field.
• Must have at least 2 – 3 years’ experience.
• Working experience in front office operations required, with proficient computer use.
• Previous experience with records management will be an added advantage.
• Strong customer service skills

JOB PURPOSE

To handle all administrative and HR related issues such as organizing and maintaining employee database, prepare employment contracts and giving guidance on new hires.

KEY WORKING RELATIONSHIPS

The post holder will work under the supervision of the registrar, but will also be expected to work under their own initiative. there is need for excellent communication and the continued maintenance of relationships with all staff in the University, all customers and visitors.

MAIN DUTIES AND RESPONSIBILITIES

1.  Organize and maintain employee records
2. Update internal databases such as leave
3. prepare employee register
4. prepare employee contracts and new hire guides
5. Revise company policies
6. Guide in disciplinary procedure
7. Ensure that the institution complies with labour laws
8. Answer employee queries about HR-related duties
9. Provide relevant information to Accounts department which will assist with payroll
10. Prepare interview reports
11. Organize for meetings
12. Carry out administrative tasks related to HR, such as induction programmes and involvement in committees and boards
13. Contribute to professional conferences and seminars in your field of expertise
14. participate in staff training activities
15. Supervise Office Assistants and General works
16. Any other Job related duties as assigned by the supervisor or top management.

QUALIFICATIONS

1. Diploma or Degree in Human Resources or any other related courses.
2. Certificate of Registration with Zambia Institute of Human Resources
3. More than 1 (one) year Job experience as a Human Resource Officer or in a related position.
4. Good People skills
5. Good conflict resolution skills
6. Good communication skills
7. Very Conversant with Microsoft Office

Address to:

The Registrar

Harvest University

P.O. Box 320405, Lusaka

Along Buluwe Road, Woodlands.

Note: Only Successful applicants will be contacted.

Email: recruitment@harvestuniversity.edu.zm

JOB PURPOSE

To handle all administrative and HR related issues such as organizing and maintaining employee database, prepare employment contracts and giving guidance on new hires.

KEY WORKING RELATIONSHIPS

The post holder will work under the supervision of the registrar, but will also be expected to work under their own initiative. there is need for excellent communication and the continued maintenance of relationships with all staff in the University, all customers and visitors.

MAIN DUTIES AND RESPONSIBILITIES

1.  Organize and maintain employee records
2. Update internal databases such as leave
3. prepare employee register
4. prepare employee contracts and new hire guides
5. Revise company policies
6. Guide in disciplinary procedure
7. Ensure that the institution complies with labour laws
8. Answer employee queries about HR-related duties
9. Provide relevant information to Accounts department which will assist with payroll
10. Prepare interview reports
11. Organize for meetings
12. Carry out administrative tasks related to HR, such as induction programmes and involvement in committees and boards
13. Contribute to professional conferences and seminars in your field of expertise
14. participate in staff training activities
15. Supervise Office Assistants and General works
16. Any other Job related duties as assigned by the supervisor or top management.

QUALIFICATIONS

1. Diploma or Degree in Human Resources or any other related courses.
2. Certificate of Registration with Zambia Institute of Human Resources
3. More than 1 (one) year Job experience as a Human Resource Officer or in a related position.
4. Good People skills
5. Good conflict resolution skills
6. Good communication skills
7. Very Conversant with Microsoft Office

Address to:

The Registrar

Harvest University

P.O. Box 320405, Lusaka

Along Buluwe Road, Woodlands.

Note: Only Successful applicants will be contacted.

Email: recruitment@harvestuniversity.edu.zm

Our client, an NGO that works to support the creation of an enabling environment that incentivizes productive investments in trade, agriculture, energy, eco-tourism and sustainable natural resource management, is looking for an Administrative Assistant to Chief of Party and Deputy Chief of Party to join their team on a contract basis. The Administrative Assistant to Chief of Party and Deputy Chief of Party will be responsible for providing comprehensive administrative support, ensuring the smooth operation of daily activities, handling a variety of tasks to support the executives, including clerical work, meeting coordination, travel arrangements, stakeholder communications, English document writing, and logistical support.

Key Tasks and Responsibilities:

Clerical and Administrative Support:

• Perform general clerical duties including photocopying, scanning, mailing, and filing.
• Upload documents and make requisitions on the internal data base.
• Manage and maintain executives’ schedules, including calendar updates and appointment scheduling.

Meeting Coordination:

• Schedule and coordinate meetings for the CoP, DCoP.
• Prepare and distribute minutes of staff, CoP, and DCoP meetings accordingly and as needed.
• Ensure meeting rooms are prepared and equipped for various meetings.
• Keep track of the notice board to inform boardroom(s) use and support to arrange meetings based on meeting reservations and details provided.

Visitor Reception:

• Receive and greet visitors, notify concerned staff, and ensure they are attended to promptly and professionally.

Travel Arrangements:

• Arrange and coordinate travel plans for the CoP and DCoP, including booking flights, accommodation, and transport.
• Ensure all travel arrangements align with DT Global policies.

Communication and Correspondence:

• Draft and handle letters, emails, and other correspondence as directed by the CoP and DCoP.
• Manage all requests and communications from the executives.
• Draft letters and communications to stakeholders as needed.

Stakeholder Management:

• Maintain an updated staff contact list and a database of all key stakeholders Ministries, Departments and Agencies, USAID and other Cooperating partners and ensure it is up to date.
• Keep track of, and flag any articles posted in newspapers or social media and/or broadcasted on radio or tv related to the projects mandate.

Logistical Support:

• Schedule and manage transport requests for the CoP, DCoP.
• Ensure all logistical arrangements for meetings and events are in place.

Miscellaneous Duties:

• Assist in the preparation, writing, reviewing, and management of documents, presentations, reports, and project deliverables for the CoP and DCoP Executives.
• Handle any other tasks as assigned by the CoP and DCoP to ensure the efficient running of the office and its mandate.

Desired Skills, Qualifications and Experience:

• A degree in BAEd, Business Administration or related field is desired
• Proven experience as an administrative assistant or in a similar administrative role.
• Excellent organizational and time management skills.
• Strong English written and verbal communication abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and adobe.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• Detail-oriented and able to multitask effectively.
• Ability to self-manage and highly motivated.
• Previous experience working in an international development organization or a similar environment or international donor funded organization.
• Familiarity with USAID operations and policies.
• Standard office environment with occasional need for flexible working hours.

Global Core Competencies:

• Teamwork: Works cooperatively and effectively with others to achieve common goals. Participates in building a culture characterized by inclusion, trust, and commitment.
• Communication: Effectively conveys information and expresses thoughts professionally Demonstrates effective use of skills and displays openness to other people’s ideas and thoughts.
• Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Customer/Client Focused: Anticipates, monitors, and meets the needs of customers and responds to them in an appropriate and responsive manner.
• Diversity and Inclusion: Conveys respect for diverse individuals and perspectives; models inclusive behavior and treats everyone fairly.
• Professionalism: Displays appropriate and ethical behavior, integrity, and personal presentation in the workplace always; demonstrates respectful communication for others, both verbal and non-verbal

How to Apply
Please visit our job portal to apply before 11th July, 2024. Only shortlisted candidates will be contacted.

The Role of the Administrative Assistant
M31 Research is seeking a highly organised, energetic, and innovative Administrative Assistant to join our team in Lusaka. This is an entry-level position, ideal for individuals starting their career in administration. The successful candidate will provide comprehensive administrative support to ensure the smooth and efficient operation of our office. This role requires excellent communication skills, a proactive approach, and the ability to multitask in a dynamic environment. The successful candite should demonstrate effective and efficient execution of tasks.

Key Responsibilities

1. Administrative Support:

• Managing correspondence, emails, and phone calls.
• Scheduling and organising meetings, appointments, and events.
• Manage weekly meetings, prepare and distribute meeting agendas, minutes, and other documents.
• Timely preparation and submission of regulatory documents (NAPSA, NHIMA, PAYE).

2. Office Management:

• Maintaining office supplies and inventory.
• Coordinating maintenance and repairs of office equipment.
• Ensuring the office environment is orderly and professional.

3. Financial Duties:

• Handling petty cash and processing expense reports.
• Assisting with budget tracking and financial reporting.
• Coordinating with the finance department for invoicing and payments.

4. Human Resources Support:

• Assisting with recruitment processes, including scheduling interviews
• Maintaining employee records and handling HR-related queries.
• Coordinating training sessions and workshops.

Desired Requirements

• Minimum of a diploma in a related field (a bachelor’s degree will be an added advantage)
• A fast learner with proven experience in a similar role
• Flexible and willing to perform ad hoc tasks outside scope of work
• Proficient in Microsoft Office suite.

How to Apply
Interested candidates are invited to apply through our Google Forms by CLICKING HERE.

Our client, a dynamic dental health care service provider is looking for an Administrative Operations Manager to oversee the company’s administrative operations. He/she will be responsible for setting goals, creating guidelines and managing budgets.

Key Tasks and Responsibilities

• Conduct Inspections, perform research and interact with external parties.
• Identify opportunities for business development.
• Manage facilities and maintenance.
• Create administrative processes for service delivery.
• Organize events and activities.
• Manage budgets and forecasts.
• Adhere to policies and regulations.
• Develop department policies and procedures.
• Hire and train administrative and other stuff.
• Manage, troubleshoot systems and devices.
• Organize and supervise other office activities.
• Conduct process audits and quality checks.
• Manage customer experiences and complaints.
• Supervise operations and administrative employees.
• Manage schedules and deadlines.
• Manage level/rest schedules.
• Allocate office space for staff and ensure all resources required are available for the perform their duties.
• Delegate tasks to administrative and operations staff assistants.
• Develop operating procedures.
• Initiate and manage contracts with suppliers and stakeholders.
• Manage and update the company’s database.
• Manage company material and consumable purchases.
• Track inventory and budget.
• Assess staff performance.
• Communication to all business stakeholders.
• Maintain confidential client files.
• Manage the supply chain.
• Offer solutions for improvement.
• Organize employee meetings and gatherings.
• Perform other duties as assigned.
• Handle administrative tasks like managing payroll and staffing.

Desired Skills, Qualifications and Experience:

• Must have a Bachelor’s Degree in Business Management or a related field.
• Must have 3 – 5 years operational and administration management experience with focus on project management, process mapping and customer experience.
• Should have experience leading a team, developing strategies and enforcing policies in a health care setting.
• Should be able to use tools like Excel, PowerPoint and Outlook to manage tasks and communicate with others.
• Should have knowledge of performance management using balance score
  card and systems management.

How to Apply

Please visit our job portal to apply before 21st June, 2024. Only shortlisted candidates will be contacted.

Our client, a dynamic dental health care service provider is looking for an Administrative Operations Manager to oversee the company’s administrative operations. He/she will be responsible for setting goals, creating guidelines and managing budgets.

Key Tasks and Responsibilities

• Conduct Inspections, perform research and interact with external parties.
• Identify opportunities for business development.
• Manage facilities and maintenance.
• Create administrative processes for service delivery.
• Organize events and activities.
• Manage budgets and forecasts.
• Adhere to policies and regulations.
• Develop department policies and procedures.
• Hire and train administrative and other stuff.
• Manage, troubleshoot systems and devices.
• Organize and supervise other office activities.
• Conduct process audits and quality checks.
• Manage customer experiences and complaints.
• Supervise operations and administrative employees.
• Manage schedules and deadlines.
• Manage level/rest schedules.
• Allocate office space for staff and ensure all resources required are available for the perform their duties.
• Delegate tasks to administrative and operations staff assistants.
• Develop operating procedures.
• Initiate and manage contracts with suppliers and stakeholders.
• Manage and update the company’s database.
• Manage company material and consumable purchases.
• Track inventory and budget.
• Assess staff performance.
• Communication to all business stakeholders.
• Maintain confidential client files.
• Manage the supply chain.
• Offer solutions for improvement.
• Organize employee meetings and gatherings.
• Perform other duties as assigned.
• Handle administrative tasks like managing payroll and staffing.

Desired Skills, Qualifications and Experience:

• Must have a Bachelor’s Degree in Business Management or a related field.
• Must have 3 – 5 years operational and administration management experience with focus on project management, process mapping and customer experience.
• Should have experience leading a team, developing strategies and enforcing policies in a health care setting.
• Should be able to use tools like Excel, PowerPoint and Outlook to manage tasks and communicate with others.
• Should have knowledge of performance management using balance score
  card and systems management.

How to Apply

Please visit our job portal to apply before 21st June, 2024. Only shortlisted candidates will be contacted.

BACKGROUND

The “Facilitating Inclusive, Resilient and Sustainable Trade” (FIRST) project aims to improve economic growth in Sub-Saharan Africa that is inclusive, environmentally sustainable, and empowers women, youth, people with disabilities and/or other vulnerable and marginalized groups by implementing a series of interrelated interventions which support the Ministries of Trade and Commerce in DRC, Mozambique and Zambia, trade-related institutions and MSMEs (particularly women Small Scale Cross Border Traders (SSCBTs) and MSMEs led by women and marginalized groups). FIRST will work with the Ministries of Trade and Commerce and trade-related institutions to ensure an inclusive approach to the development and implementation of trade and investment policies.

Description of the Position

Reporting to the Finance and Operations Manager (FOM), the primary duty of the Administration & Logistics Officer (ALO) will be to provide on-the-ground administrative, logistical, and project implementation support, as needed. The ALO will work closely with the FOM and Team Leader (TL) to ensure that FIRST is implemented with sound administrative principles in line with Global affairs Canada’s procedures. Key responsibilities will be to provide administrative support for efficient operation of the office including support towards Project training, workshop events and support day-to-day operations of the FIRST Project Office, as well as some adhoc logistical support (driving) in Lusaka.

Key responsibilities
Inception Phase

Contribute to all activities as required to set up the Project office in Lusaka.
In collaboration with the FOM, Team Leader (TL) and relevant HQ staff, establish and implement administrative and procurement processes, procedures and operations, including Standard Operating Procedures (SOPs) and other policy manuals and tools to ensure overall efficiency of systems and processes, in compliance with GAC and Cowater safeguards and policies.
Any other related task.

Reports and Communication

Assist the team by providing logistic support to media releases, briefings, communications activities and other Project promotion events.
Set up and maintain the FIRST Project Sharepoint site.
Assist Project team members with correspondence and filing.
Keep all reports filed systematically in both electronic and hardcopy formats.
Any other related task.

Coordination and Logistic arrangements

Ensure all project administrative activities are coordinated effectively.
Support and organize the logistic arrangements for HQ-based staff, and others supporting the Project, who will travel to Lusaka, ensuring they receive pre-travel updates and guidance while in-county.
Coordinate workshop/training events as required, including hotel liaison, participant confirmation, invitations, travel arrangements, supplies and materials, equipment hire and providing point of contact support for participants at events.
Coordinate and provide logistical support for Project activities, including travel arrangements, visas, field visits.
Provide administrative support to team members.
Assist in solicitation process for the project, this includes but not limited to, request for price offers, price analysis, opening bids and drafting the memorandum for selection.
Review supplier contracts for terms and conditions.
Maintain office supplies inventory.
Ensure timely delivery of goods and services.
Ensure the preparation and submission of office and petty cash reimbursement clams, financial reports and expense forecasts are submitted according to deadlines set by FOM.
Support the preparation and submission of brief monthly activity reports summarizing key activities undertaken, implementation issues/challenges, and planned key activities for the coming month.
Any other related task.

Scheduling and Meetings

Support TL in preparing for meetings, receiving delegations, and other important events
Coordinate meeting arrangements, booking meeting rooms and keeping management/staff calendars updated;
Track staff travel and leave plans and records to ensure all staff members are kept informed of team location and availability;
Schedule and coordinate vehicles and drivers.
Record and prepare minutes from staff meetings
Any other related task.

Other logistical support (driving)

Maintain project vehicle in clean and good condition, necessary maintenance such as washing and cleaning of vehicle both in interior and exterior cleanliness shall be done regularly.
Keep the copy of vehicle related valid documents in the car such as; registration certificate, fitness certificate, tax token, insurance etc.
Ensure routine check-up of the vehicle like fuel, engine oil, brake function, water, lights & tire condition etc.
Maintain logbook for all journey indicating starting time and kilometer and closing/ending time and kilometer and must be signed by the user.
Observe strictly the project rules and regulation, policies and directives and instruction.

Job Requirements

Education:

A bachelor’s degree or equivalent in social sciences, business administration or any other relevant field.

Minimum Experience:

Minimum 3 years of relevant administrative experience.
Experience working on donor-funded projects (ie. Global Affairs Canada) would be an asset
Minimum 2 years driving experience
Strong experience coordinating and managing logistics, schedules and travels
Experience managing Petty Cash.

Key Abilities:

Good oral and written communication skills in English
Familiarity with donor institutions and the international development sector would be an advantage.
Ability to effectively prioritize multiple tasks within a group environment
Helpfulness / positive attitude / diplomacy;
Ability to analyze, plan and develop appropriate responses to complex situations and highly developed problem-solving skills.
Strong computer skills including MS Office (Word, Excel, PPT, Outlook, and Share Point)

APPLICATION PROCESS

Candidates are encouraged to apply by June 28, 2024/as soon as possible.
For your application to be considered, please upload your documents as follows: Candidate Last Name, First Name, date, Title of the Position.

Cowater International is an equal opportunity employer, basing employment on merit and qualifications as they relate to professional experience and position expectations. Cowater does not discriminate against any employee or applicant on the basis of race, religion, sex, gender identity, disability, age, or any other basis protected by law.

We thank all applicants, however only those shortlisted will be contacted.

Responsibilities

1. Assist and be able to handle basic human resources administration management work;

2. Providing administrative support to ensure efficient operation of the office

3. Maintaining physical and digital filing systems

4. Handle government relations work;

5. Must be familiar with company registration, tax registration, etc.;

6. Must be familiar with the basic laws and regulations governing company operations in Zambia

Qualifications and Requirements

1. Must have a university degree in Business administration or related social sciences

2. Must have at least 4 years proven administrative-related and government relations work experience

3. Excellent time management skills and ability to multi-task and prioritize work

ADMINISTRATIVE MANAGER

• Location: Lusaka
• Company: Jianfeng Company Limited
• Job Type: Contract

About Us

Jianfeng Business Solutions is a leading provider of bookkeeping and secretarial services to Small and Medium Size (SME) Chinese clients and known for our dedication to excellence and innovation with a strong emphasis on providing exceptional customer support and services.

We are currently seeking a highly organized and experienced Administrative Manager to join our team and oversee the administrative operations of our company.

Job Description:

As the Administrative Manager at Jianfeng Company Limited, you will be responsible for managing and coordinating the day-to-day administrative functions of our office. Your primary responsibilities will include:

• Supervising and leading the team to ensure efficient and effective office operations.
• Managing office supplies and inventory, and placing orders as needed.
• Overseeing the maintenance of office facilities and equipment.
• Developing and implementing administrative policies and procedures.
• Coordinating meetings, conferences, and events, including scheduling and logistics.
• Managing the company’s records and ensuring proper documentation and filing.
• Handling confidential information with discretion and professionalism.
• Budget preparation and expense tracking.
• Maintaining a strong relationship with clients
• Maintain profitability and productivity
• Ensure the company achieve monthly revenue targets
• Prepare monthly revenue, expense and operational reports
• Assist in planning and implementing strategies to grow the business

Qualifications:

• Bachelor’s degree in business administration, Management, or a related field.
• Proven experience as an Administrative Manager or in a similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, Power point) and office management software.
• Ability to manage and lead a team effectively.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.
• Professional demeanor and strong interpersonal skills.

Benefits:

• Competitive salary
• Health insurance
• Professional development opportunities
• Friendly and supportive work environment

How to Apply:

Interested candidates are invited to submit their resume and a brief cover letter explaining why they are a good fit for this position to chrischisuta@gmail.com.

Jianfeng Company Limited is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

ADMINISTRATIVE MANAGER

• Location: Lusaka
• Company: Jianfeng Company Limited
• Job Type: Contract

About Us

Jianfeng Business Solutions is a leading provider of bookkeeping and secretarial services to Small and Medium Size (SME) Chinese clients and known for our dedication to excellence and innovation with a strong emphasis on providing exceptional customer support and services.

We are currently seeking a highly organized and experienced Administrative Manager to join our team and oversee the administrative operations of our company.

Job Description:

As the Administrative Manager at Jianfeng Company Limited, you will be responsible for managing and coordinating the day-to-day administrative functions of our office. Your primary responsibilities will include:

• Supervising and leading the team to ensure efficient and effective office operations.
• Managing office supplies and inventory, and placing orders as needed.
• Overseeing the maintenance of office facilities and equipment.
• Developing and implementing administrative policies and procedures.
• Coordinating meetings, conferences, and events, including scheduling and logistics.
• Managing the company’s records and ensuring proper documentation and filing.
• Handling confidential information with discretion and professionalism.
• Budget preparation and expense tracking.
• Maintaining a strong relationship with clients
• Maintain profitability and productivity
• Ensure the company achieve monthly revenue targets
• Prepare monthly revenue, expense and operational reports
• Assist in planning and implementing strategies to grow the business

Qualifications:

• Bachelor’s degree in business administration, Management, or a related field.
• Proven experience as an Administrative Manager or in a similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, Power point) and office management software.
• Ability to manage and lead a team effectively.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.
• Professional demeanor and strong interpersonal skills.

Benefits:

• Competitive salary
• Health insurance
• Professional development opportunities
• Friendly and supportive work environment

How to Apply:

Interested candidates are invited to submit their resume and a brief cover letter explaining why they are a good fit for this position to chrischisuta@gmail.com.

Jianfeng Company Limited is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

ADMINISTRATIVE MANAGER

• Location: Lusaka
• Company: Jianfeng Company Limited
• Job Type: Contract

About Us

Jianfeng Business Solutions is a leading provider of bookkeeping and secretarial services to Small and Medium Size (SME) Chinese clients and known for our dedication to excellence and innovation with a strong emphasis on providing exceptional customer support and services.

We are currently seeking a highly organized and experienced Administrative Manager to join our team and oversee the administrative operations of our company.

Job Description:

As the Administrative Manager at Jianfeng Company Limited, you will be responsible for managing and coordinating the day-to-day administrative functions of our office. Your primary responsibilities will include:

• Supervising and leading the team to ensure efficient and effective office operations.
• Managing office supplies and inventory, and placing orders as needed.
• Overseeing the maintenance of office facilities and equipment.
• Developing and implementing administrative policies and procedures.
• Coordinating meetings, conferences, and events, including scheduling and logistics.
• Managing the company’s records and ensuring proper documentation and filing.
• Handling confidential information with discretion and professionalism.
• Budget preparation and expense tracking.
• Maintaining a strong relationship with clients
• Maintain profitability and productivity
• Ensure the company achieve monthly revenue targets
• Prepare monthly revenue, expense and operational reports
• Assist in planning and implementing strategies to grow the business

Qualifications:

• Bachelor’s degree in business administration, Management, or a related field.
• Proven experience as an Administrative Manager or in a similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, Power point) and office management software.
• Ability to manage and lead a team effectively.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.
• Professional demeanor and strong interpersonal skills.

Benefits:

• Competitive salary
• Health insurance
• Professional development opportunities
• Friendly and supportive work environment

How to Apply:

Interested candidates are invited to submit their resume and a brief cover letter explaining why they are a good fit for this position to chrischisuta@gmail.com.

Jianfeng Company Limited is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

ADMINISTRATIVE MANAGER

• Location: Lusaka
• Company: Jianfeng Company Limited
• Job Type: Contract

About Us

Jianfeng Business Solutions is a leading provider of bookkeeping and secretarial services to Small and Medium Size (SME) Chinese clients and known for our dedication to excellence and innovation with a strong emphasis on providing exceptional customer support and services.

We are currently seeking a highly organized and experienced Administrative Manager to join our team and oversee the administrative operations of our company.

Job Description:

As the Administrative Manager at Jianfeng Company Limited, you will be responsible for managing and coordinating the day-to-day administrative functions of our office. Your primary responsibilities will include:

• Supervising and leading the team to ensure efficient and effective office operations.
• Managing office supplies and inventory, and placing orders as needed.
• Overseeing the maintenance of office facilities and equipment.
• Developing and implementing administrative policies and procedures.
• Coordinating meetings, conferences, and events, including scheduling and logistics.
• Managing the company’s records and ensuring proper documentation and filing.
• Handling confidential information with discretion and professionalism.
• Budget preparation and expense tracking.
• Maintaining a strong relationship with clients
• Maintain profitability and productivity
• Ensure the company achieve monthly revenue targets
• Prepare monthly revenue, expense and operational reports
• Assist in planning and implementing strategies to grow the business

Qualifications:

• Bachelor’s degree in business administration, Management, or a related field.
• Proven experience as an Administrative Manager or in a similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, Power point) and office management software.
• Ability to manage and lead a team effectively.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.
• Professional demeanor and strong interpersonal skills.

Benefits:

• Competitive salary
• Health insurance
• Professional development opportunities
• Friendly and supportive work environment

How to Apply:

Interested candidates are invited to submit their resume and a brief cover letter explaining why they are a good fit for this position to chrischisuta@gmail.com.

Jianfeng Company Limited is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Responsibilities:

• Office management and supervision of general office duties; including hygiene maintenance and office security in coordination with the Accounts/Finance Personnel.
• General maintenance of offices.
• Organize and supervise activities of the office such as events, travel, conferences, office and program meetings and workshops.
• Marketing and Recruitment of Clients.
• Responsible for the calendar and other organizational duties, such as travel arrangements for the Managing Director.
• Assist program personnel, the Managing Director and the Finance and Operations Director to document meeting notes in a structured report format.
• Manage the maintenance and repair of all office equipment (e.g. printers and copiers).
• Ensure that safety and security procedures are implemented and adhered to by members of staff and visiting staff from affiliate partners.
• Maintain a proper and user-friendly filing and document control system for recording and tracking of all project documents.
• Maintain and update the asset register, tracking asset movements and updating individual staff asset records.
• Ensure lease agreements and vendor contracts are updated and filed.

Desirable Qualifications:

• Diploma in Business Administration.
• Degree or Higher is added advantage.
• Not less than three years’ experience in a similar position.

Skills:

• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Strong communication skills (written and oral); customer service skills.
• Ability to take initiative and ownership and follow-through on all tasks.
• Ability to work congenially with volunteers, employees, management, and vendors.
• Knowledge of contract law and proven excellent negotiation skills.
• Good management skills.
• Ability to maintain a strong client base.

Personal Attributes:

• Friendly/cheerful
• Proactive / Self-Starter
• Committed
• Team player
• Flexible
• Dependable

Overview: We are seeking a motivated Administrative Assistant to support our administrative operations. The ideal candidate will be organized, detail-oriented, and capable of handling a variety of tasks to ensure efficient office management.

Responsibilities:

• Provide administrative support to ensure efficient operation of the office.
• Handle incoming calls and correspondence, redirecting them when appropriate.
• Schedule appointments and maintain calendars.
• Arrange and coordinate meetings, events, and travel arrangements.
• Maintain an organized filing system of paper and electronic documents.
• Assist in the preparation of regularly scheduled reports.
• Order office supplies and maintain inventory.
• Coordinate with other departments to ensure compliance with established policies.
• Handle sensitive information in a confidential manner.
• Help in identifying business opportunities and assist in tender preparations.

Requirements:

• Proven experience as an administrative assistant or office admin assistant.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and ability to prioritize tasks.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Help in human resource management and maintaining of personal files
• Assist in statutory filings such as PACRA, ZRA, NAPSA etc
• High School Diploma; additional qualification as an Administrative assistant or Secretary will be a plus.
• Must be 35 years and above

Benefits:

• Competitive salary commensurate with experience.
• Opportunities for professional development and advancement.
• Collaborative and supportive work environment.

How to Apply: Interested candidates should submit a resume and cover letter outlining their qualifications and experience to polytecinvestment@gmail.com. Please include “Administrative Assistant Application” in the subject line.

We encourage mature women to apply.

Requirements and skills

• Full grade 12 certificate.
• Diploma in Public/Business Administration, Human Resource or Business Administration
• Proven work experience as admin Assistant in a fast moving consumer goods industry
• Proficiency in Microsoft Office Suite (Word, Excel,and Outlook)
• Hands-on experience with office equipment (e.g. Computers and printers), and other technical duties
• Professional attitude and appearance

EMPLOYMENT OPPORTUNITY

Razel-Bec limited, a construction and civil engineering company which is currently undertaking a project of rehabilitating the plunge pool of the Kariba dam in Siavonga Zambia. The purpose of the contract is to perform, on behalf of the Zambezi River Authority (ZRA), works to reshape the plunge pool of the Kariba dam on the Zambezi River, which is a natural border between Zambia and Zimbabwe:

Administrative Assistant (3 months contract)

We are looking for an Administrative Assistant to provide support to the day-to-day operations. Successful candidates will be responsible for:

• Reserve, book accommodations and meals for experts and visitors.
• Reconcile accommodation and meals invoices and support documents.
• Updating, planning flights for expatriates and visitors as well as provide general support to visitors.
• Providing logistical support for all local travels including updating scheduled trips on the board and share point.
• Dispense site petty cash, reconcile, and submit weekly/monthly petty cash expense reports.
• Issue and record all cash advances to all local employees.
• Scanning all invoices and quotations to be sent to accounting mailbox.
• Issuing out fuel coupons to the drivers and updating the puma file both physical and on SharePoint.
• Maintaining a file for G4S and sending the monthly reports to Contracts Manager.
• Any other duties as may be assigned.

Minimum specifications / requirements areas

• Minimum Diploma in Business Administration
• ZICA Technician will be an added advantage
• Minimum 1-2 years’ experience in a similar position
• Strong verbal and written communication skills
• Be able to communicate effectively
• Candidate must have planning and organization skills
• Must possess intermediate computer skills including Microsoft office (word & Excel)
• Working knowledge of general office equipment
• Potential candidate must be available to start immediately

Only candidates who meet the above-stated requirements should apply. Send your application letters and CV’s as one document addressing to Human Resource Officer via email to hrzambia@razel.fr with subject line Administrative Assistant

Siavonga residents are encouraged to apply.   Closing Date: 11th July 2024.

Disclaimer: Job applications are free of charge, should any body be requested for a financial compensation to get a job, it is illegal and Razel-Bec disavows any of such actions.

We are seeking a motivated lady aged between 20 – 30 years old to fill up a position of an administrative assistant.

KEY REQUIREMENTS

-Should have a college or university certificate/diploma in any business related course.

-Ability to communicate effectively in English

-Work experience for one or more years

-Should understand cheque depositing

-should understand computer software like word, excel etc

-Should be hardworking and dedicated

-Ability to manage other workers and work independently

-should be a fast learner

-excellent planning and organizational skills

About Us: AMAC Seed Zambia Limited is an indigenous seed company dedicated to enhancing agricultural productivity and sustainability through innovative seed solutions. We are committed to providing high-quality seeds and services to our customers, and we are looking for a dynamic and organized Administrative Secretary to join our team.

Job Description:

Position Overview: The Administrative Secretary will provide comprehensive administrative support to ensure the smooth operation of the office. This role involves managing office communications, handling scheduling, maintaining records, and performing various clerical tasks. The ideal candidate is a proactive, detail-oriented individual with excellent organizational and communication skills.

Key Responsibilities:

1. Office Management:

Maintain an organized office environment.
Manage office supplies and inventory.
Coordinate office maintenance and repairs.

2. Communication:

Answer and direct phone calls.
Handle incoming and outgoing correspondence (emails, letters, packages).
Greet and assist visitors in a professional manner.

3. Scheduling and Coordination:

Schedule and coordinate meetings, appointments, and events.
Prepare meeting agendas, take minutes, and distribute them.

4. Documentation and Record Keeping:

Maintain and update company databases and records.
Manage physical and digital filing systems.
Prepare and edit documents, reports, and presentations.

5. Administrative Support:

Assist with travel arrangements and accommodations for staff.
Handle expense reports and reimbursements.
Support other departments as needed with administrative tasks.

Personal Specifications:

Qualifications:

Education: Higher Certificate in Secretarial Studies is preferred, Public Administration, Associate’s degree or higher in business administration or a related field preferred.
Experience: At least 1-2 years of experience in an administrative or secretarial role.
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with office equipment (printers, scanners, etc.) and basic IT troubleshooting skills.

Skills and Competencies:

Organizational Skills: Exceptional ability to manage multiple tasks and priorities efficiently.
Communication Skills: Strong written and verbal communication skills.
Attention to Detail: High level of accuracy and attention to detail in all tasks.
Interpersonal Skills: Ability to interact professionally with staff, clients, and visitors.
Problem-Solving: Proactive in identifying issues and implementing effective solutions.
Confidentiality: Maintain confidentiality and handle sensitive information with discretion.
Age: 19-26 years old
Gender: Female candidate preferred

Additional Information:

Work Environment: Office-based role with a collaborative and supportive team environment.
Employment Type: Full – time basis.

How to Apply: Interested candidates should submit their resume and a cover letter detailing their qualifications and experience to xavihaamujompa@gmail.com by 29th July 2024 at 12:50 hours.
Equal Opportunity Employer: AMAC Seed Zambia is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees limited by individual capabilities

The Conservation farming Unit (CFU) is a local organisation whose mission is to provide small and medium scale farmers with the environment, knowledge and practical experience to help them successfully adopt conservation farming and conservation agriculture practices. The CFU is inviting applications from suitably qualified individuals for the position of Administrative Intern.

ADMINISTRATIVE INTERN

Primary Function

The Administrative Intern assists with general office, HR, IT, Accounting and Program activities as determined and directed by Management. Additionally, the Administrative Intern shall assist and work with the Development and Advisory Services staff as well as outside vendors as required. The Administrative Intern will be responsible for assisting the staff with general office duties including, but not limited to, research, data entry, filing and general coordination.

Duties & Responsibilities:

• Assist in managing the flow of paperwork.
• Assist and facilitate staff as necessary – whenever and however needed.
• Assist with program and project activities under the supervision of the programme team

Required Skills/Abilities

• High degree of organizational skill and problem-solving ability; specifically the ability to work as self starter – especially as it relates to calling on resources outside the firm.
• Resourcefulness in finding information and answers from within and outside the company without prompting or micromanagement; a “consummate” self starter.
• Respect for details; ability to execute accurately at a high level without excess supervision.
• Ability to prioritize/execute to achieve desired company and project goals with prudence and sense of urgency.
• Articulate communication skills – verbal, pictorial and numerical.
• Excellent telephone etiquette, communication and organizational skills, as well as excellent written and verbal communication skills.
• Desire to learn and grow professionally grow.
• General computer skills including Microsoft Word, Excel, PowerPoint and Project.
• Desire to invest your passion and commitment to a vision you feel you can embrace and contribute to the growth of the company and its success.
• A willingness and flexibility to do “whatever it takes” for “whoever needs it” foster the growth and success of the business.
• Ability to embrace and live the company’s Core Integrity.

Qualification

• Full Grade 12 Certificate
• Diploma or Degree in Business administration, Communications or related fields

Applicant instructions

All interested candidates who meet the above criteria are encouraged to send their application letters with copies of their most recent curriculum vitaes with at least three traceable references to hr@conservationagriculture.org. The closing date for receiving applications is 9th August 2024.

The Conservation farming Unit (CFU) is a local organisation whose mission is to provide small and medium scale farmers with the environment, knowledge and practical experience to help them successfully adopt conservation farming and conservation agriculture practices. The CFU is inviting applications from suitably qualified individuals for the position of Administrative Intern.

ADMINISTRATIVE INTERN

Primary Function

The Administrative Intern assists with general office, HR, IT, Accounting and Program activities as determined and directed by Management. Additionally, the Administrative Intern shall assist and work with the Development and Advisory Services staff as well as outside vendors as required. The Administrative Intern will be responsible for assisting the staff with general office duties including, but not limited to, research, data entry, filing and general coordination.

Duties & Responsibilities:

• Assist in managing the flow of paperwork.
• Assist and facilitate staff as necessary – whenever and however needed.
• Assist with program and project activities under the supervision of the programme team

Required Skills/Abilities

• High degree of organizational skill and problem-solving ability; specifically the ability to work as self starter – especially as it relates to calling on resources outside the firm.
• Resourcefulness in finding information and answers from within and outside the company without prompting or micromanagement; a “consummate” self starter.
• Respect for details; ability to execute accurately at a high level without excess supervision.
• Ability to prioritize/execute to achieve desired company and project goals with prudence and sense of urgency.
• Articulate communication skills – verbal, pictorial and numerical.
• Excellent telephone etiquette, communication and organizational skills, as well as excellent written and verbal communication skills.
• Desire to learn and grow professionally grow.
• General computer skills including Microsoft Word, Excel, PowerPoint and Project.
• Desire to invest your passion and commitment to a vision you feel you can embrace and contribute to the growth of the company and its success.
• A willingness and flexibility to do “whatever it takes” for “whoever needs it” foster the growth and success of the business.
• Ability to embrace and live the company’s Core Integrity.

Qualification

• Full Grade 12 Certificate
• Diploma or Degree in Business administration, Communications or related fields

Applicant instructions

All interested candidates who meet the above criteria are encouraged to send their application letters with copies of their most recent curriculum vitaes with at least three traceable references to hr@conservationagriculture.org. The closing date for receiving applications is 9th August 2024.

As an Administrative Assistant at Neelkanth Fresh Food Ltd, you will play a crucial role in ensuring the smooth and efficient operation of our office.

Your responsibilities will include handling a variety of administrative tasks, supporting our team, and contributing to the overall success of our organization.

About Mayiko Infrastructure Limited

Mayiko Infrastructure Limited, a professional mining, infrastructure and power & renewable company, provides our clients with a wide range of tailor-made solutions services to aim at exceeding our clients’ expectations. We enjoy a strong sense of teamwork, career growth, and work/life balance. We actively seek team members who will add value to the business and strength to our culture. Treating others with respect and compassion is at the core of the Mayiko Infrastructure Limited philosophy. We provide a safe and positive working environment for our employees and offer opportunities to grow, both personally and professionally. We are looking for the services of a qualified personnel to fill the following vacancy.

1. ADMINISTRATION ASSISTANT (X1) – LUSAKA
2. Reporting to: Chief Visionary Officer/ Chief Operations Officer

Job Purpose:

The job holder will be responsible for ensuring that proper and efficient support to our directors, managers, and employees, assisting in daily office needs and managing our company’s general administrative activities within company policy. Coordinating the company’s administration system and general workflows of Inventory management, facility management and provide any other department with the necessary administrative support which they might require.

Key Responsibilities:

• Handle general administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
• Assist in documents processing such as business levy, fire certificates, business permits etc.
• Coordinate and schedule meetings, appointments, and travel arrangements for senior executives and staff members.
• Prepare reports, presentations, and other documentation for meetings and presentations.
• Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
• Oversee office supplies inventory and place orders when necessary and proactively.
• Serve as the point person for maintenance, mailing, shipping, and purchasing requests.
• Assist in budget preparation and expense monitoring, ensuring adherence to company policies.
• Collaborate with HRDM to manage employee records, attendance, and vacation schedules.
• Liaise, negotiate and deal with external vendors, suppliers, and clients to ensure smooth business operations as per the ‘purchase policy’ of the company.
• Conduct research and provide administrative support to various projects, as assigned.
• Provide support and assistance to other team members as needed.
• Any other office work for maintenance, upkeeping and smooth

Qualification and Requirements:

• Minimum of education Full Grade 12/ Diploma Business Administration.
• Must be age between 20-35 years old
• At least 3 years’ working experience in the admin department
• Knowledge of industry latest trends and best practices
• Familiarity with MS Office and various business software a mast
• Critical thinker and problem-solving skills
• Team player
• Good time-management skills
• Great interpersonal and communication skills

How to apply:

To apply for any of the positions above, please send your curriculum vitae, cover letter and supporting documents to jobs@mayikoinfra.com.
Only short-listed candidates will be contacted

Impact Network works with the Ministry of Education in its efforts to achieve universal primary education. Founded in 2009, Impact Network is a Zambia-based non-profit organization that is working to improve the quality of education in Zambian community schools. Impact Network works in Katete, Sinda, Lusangazi and Petauke Districts in Eastern Province. Impact Network is an equal opportunity employer. For more information see: www.impactnetwork.org.

Job Description
The role will manage administrative duties and ensuring the office has a fully functioning administrative operations by maintaining a high standard of operating procedures.

Responsibilities of position

• Support the finance department to ensure staff adherence to organisation financial systems and processes
• Assist with a variety of administrative tasks to support the operations team
• Assist with the verification of invoices and preparation of payment requests
• Support with the preparation of monthly financial reports
• Make follow ups with vendors on documentation required
• Support due diligence activities for vendors and contractors
• Collate soft and hard copy financial documents and ensure all filing is kept up-to-date
• Assist in monitoring budgets and expenditures for specific programs or projects
• Track trends in local prices to support budgeting
• Collaborate with team members on various projects and initiatives
• Additional tasks based on organization needs

Qualifications, Skills and Competences

• Diploma or degree in business administration, accounting, banking and finance, or similar
• A minimum of 1 year of experience in accounting or administrative roles
• Strong Microsoft Office skills, especially in Excel and Word.
• Sharp time management and adherence to deadlines
• Attention to detail and the ability to multitask
• Thoroughness and accuracy when accomplishing all tasks
• Ability to follow internal and external processes
• Strong communication skills
• Knowledge of accounting software such as QuickBooks, Sage, Pastel, a plus
• ZICA registration, a plus
• Understanding of audit requirements, a plus

This position is based in Katete, Eastern Province.

Applications will be considered on a rolling basis. Only shortlisted candidates will be contacted.

To Apply

Complete the application form with this link.

Admin controllers provide admin support to their store, by assisting the Store Manager with reporting and stock management. This role is perfect for individuals who are passionate about retail and enjoys process driven duties, which require attention to detail.

Responsibilities:

• Assisting the Store manager with Stock take & store administration
• Monitor and analyse stock movement within the store
• Implement risk management procedures, which mitigate stock losses and Shrinkage.
• Ensure compliance of all administration, systems and reporting procedures
• Extracting store report to analyse store turnover and stock performance
  understand and present information to Store manager
• Organise and maintain in store filing systems
• Monitor and controller cash or transactional activities to ensure process is followed
• Uphold in store safety and security procedures.
• Process Customer transactions via active retail system (POS)
• Identifying Customer needs through professional engagement and communication.
• Establish Customer loyalty, by promoting cash reward programs.
• Take initiative to improve Customer experience and satisfaction.
• Adhere to visual Merchandising principles and follow housekeeping procedures
• Continuously take on opportunities to develop your own selling skills and product knowledge.
• Work within a team to meet sales target and implement store objectives.
• Remain in sync with the latest fashion trends

Qualifications:

• A Grade 12 qualification
• A minimum of 3 years retail or admin experience

Skills:

• Have an interest in fashion
• Good administration ability.
• A passion for excellent Customer services and sales environment
• Be computer literate
• Have a preference to with work admin
• Be able to work under pressure.
• Be available to work shifts.
• Able communicate in a professional manner.
• The ability to plan and organised.
• An independent operator

Behaviours for success:

• Taking on new opportunities and tough challenges with a sense of urgency,
• high energy, and enthusiasm.
• Effectively building formal and informal relationship networks inside and outside the organization.
• Building strong customer relationships and delivering customer-centric solutions.
• Making good and timely decisions that keep the organization moving forward.
• Anticipating and adopting innovations in business-building digital and technology applications.
• Creating a climate where people are motivated to do their best to help the organization achieve its objectives.
• Making good and timely decisions that keep the organization moving forward.
• Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.
• Good verbal/ written communication skills and good organisational skills
• Strong organizational and planning skills
• The ability to multi-task in a fast-paced environment
• The ability to work independently
• The ability to take initiative
• A high level of attention to detail

If you are interested in this role please apply in the link here before 26 September 2024.

Administrative Assistant

African Panorama Investment Group Limited is a comprehensive group corporation with construction installation, real estate development, and overseas investment as its primary businesses and property management, garden greening, and project ornamentation as its supporting businesses.
We are seeking to employee an Administrative Assistant

PURPOSE OF THE ROLE:
Reporting to the Human Resource Manager with the day-to-day administrative functions and duties.

KEY DUTIES:

Provides back-up administrative, logistical, and clerical support which may include, but not be limited to:

• Monthly office budgeting and procurement
• Ensure functioning of all office equipment
• Writing company letters
• Minutes taking during meetings
• Documents filing
• Any other duties as may be required by the company

QUALIFICATIONS

• Degree in Public Administration or Business Administration or any business-related Programme
• Grade 12 certificate with a merit or above in English language and Mathematics.
• Knowledge of legal or Human Resource is added advantage
• Good computer skills having a solid command of MS office including Word and Excel.
• Good interpersonal and communication skills
• Good at speaking and writing with excellent work ethics, punctuality and ready to work in a multicultural environment.
• Less than 35 years of age

TO APPLY

Candidate who meet the above specifications should apply enclosing their detailed CV together with references), certified copies of educational and professional qualifications, contact address, phone number (s) and email address and send them to hr.africapanorama@gmail.com by Thursday, 19th September, 2024 at 17 hours.

Mumbwa Child Development Agency (MCDA) is a registered local non-governmental organization operating in the Mumbwa and Shibuyunji districts of Central Province, Zambia, since 2005. The organization is dedicated to supporting deprived, excluded, and vulnerable populations, particularly children, youth, and women.

The organization would like to recruit an outstanding, result-oriented and self-motivated and versatile individual of high integrity with the appropriate qualifications and experience to fill up the position of Administrative officer.

PURPOSE OF POSITION & JOB SUMMARY

The Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records of the Agency, including HR, field logistics and procurements,

KEY RESPONSIBILITIES

• Monitor the provision of contracted services such as security, garbage collection etc. to ensure services are fulfilled in accordance to contractual obligations
• Coordinate fuel reconciliation and retirement of all office fleet. Ensure timely submission of complete documentation (receipts, coupons, log sheets and fuel reconciliation sheet)
• Develop office filing system, organize and store paperwork, documents and computer-based information
• Develop and maintain database of all key contacts at MoH, MoGE, ChildFund, and partners (client relationship database)
• Timely preparation of payment requisitions for supplies received
• Manage the inventory of office supplies and refreshments, facilitate issuance of all stores items after approval by the Finance Controlling Officer using a stores requisition form
• Supervise all Transport Officers by ensuring that the motor vehicle and motorbike usage policy is adhered to in line with fleet management
• Supervise the Office Assistant and Janitor in the execution of their duties and monitor general cleanliness of offices and surrounding areas to ensure good work environment
• Review project vehicle and motorbike log sheets for completeness on a weekly basis. File filled in log sheets appropriately
• Coordinate travel and accommodation arrangements for all MCDA staff
• Generate and maintain vendors’ database of suppliers of goods and services and accommodation complete with active contact details (email and phone). Submit completed Supplier Registration Forms for vendors not on database to Procurement Community were need be.
• Support the organization procurement processes and seat as secretary on the procurement committee.
• Assist in organizing of logistical support requirements for conferences, site visits, workshops, and accommodation to ensure smooth delivery of program activities
• Perform other duties as and when assigned by Supervisor Be responsible to the Area Manager
• Support the recruitment of staff vacancies and new position and manage the staff personnel files.

 QUALIFICATIONS AND EXPERIENCE:

• A recognized professional Diploma in Business administration, Human Resource or any equivalent or related field. A bachelor’s degree will be added advantage.
• A minimum of 4 years’ experience supervising administration operations, including human resources, procurement with some grants and accounting/finance
• Previous experience working with donor contracts and compliance framework
• Experience with operations and/or supply chain management
  NGO experience will be an added

KNOWLEDGE, SKILLS, AND ABILITIES

• Skilled in Office Administrator or similar administrative roles
  Skilled in managing logistics and/or supply chain management for the implementation of various programs
• Excellent organizational, analytical, oral and written communications skills; demonstrated supervisory skills, and ability to work well on teams and manage direct reports
• Proven track record of delivering results and managing multiple priorities
  The ability to lead and operate as part of a diverse team

COMPETENCIES:

• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Analysis and use of information: Works confidently with complex data to support work
• Interpersonal and communications: Communicates complex technical and sensitive/high-risk information effectively

Interested applicants are advised to email their CVs and application letters to the following address; mcdaoffice@mcdagency.org and copied to graciousnkeete@mcdagency.org before September 18th, 2024.

Mumbwa Child Development Agency (MCDA) is a registered local non-governmental organization operating in the Mumbwa and Shibuyunji districts of Central Province, Zambia, since 2005. The organization is dedicated to supporting deprived, excluded, and vulnerable populations, particularly children, youth, and women.

The organization would like to recruit an outstanding, result-oriented and self-motivated and versatile individual of high integrity with the appropriate qualifications and experience to fill up the position of Administrative officer.

PURPOSE OF POSITION & JOB SUMMARY

The Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records of the Agency, including HR, field logistics and procurements,

KEY RESPONSIBILITIES

• Monitor the provision of contracted services such as security, garbage collection etc. to ensure services are fulfilled in accordance to contractual obligations
• Coordinate fuel reconciliation and retirement of all office fleet. Ensure timely submission of complete documentation (receipts, coupons, log sheets and fuel reconciliation sheet)
• Develop office filing system, organize and store paperwork, documents and computer-based information
• Develop and maintain database of all key contacts at MoH, MoGE, ChildFund, and partners (client relationship database)
• Timely preparation of payment requisitions for supplies received
• Manage the inventory of office supplies and refreshments, facilitate issuance of all stores items after approval by the Finance Controlling Officer using a stores requisition form
• Supervise all Transport Officers by ensuring that the motor vehicle and motorbike usage policy is adhered to in line with fleet management
• Supervise the Office Assistant and Janitor in the execution of their duties and monitor general cleanliness of offices and surrounding areas to ensure good work environment
• Review project vehicle and motorbike log sheets for completeness on a weekly basis. File filled in log sheets appropriately
• Coordinate travel and accommodation arrangements for all MCDA staff
• Generate and maintain vendors’ database of suppliers of goods and services and accommodation complete with active contact details (email and phone). Submit completed Supplier Registration Forms for vendors not on database to Procurement Community were need be.
• Support the organization procurement processes and seat as secretary on the procurement committee.
• Assist in organizing of logistical support requirements for conferences, site visits, workshops, and accommodation to ensure smooth delivery of program activities
• Perform other duties as and when assigned by Supervisor Be responsible to the Area Manager
• Support the recruitment of staff vacancies and new position and manage the staff personnel files.

 QUALIFICATIONS AND EXPERIENCE:

• A recognized professional Diploma in Business administration, Human Resource or any equivalent or related field. A bachelor’s degree will be added advantage.
• A minimum of 4 years’ experience supervising administration operations, including human resources, procurement with some grants and accounting/finance
• Previous experience working with donor contracts and compliance framework
• Experience with operations and/or supply chain management
  NGO experience will be an added

KNOWLEDGE, SKILLS, AND ABILITIES

• Skilled in Office Administrator or similar administrative roles
  Skilled in managing logistics and/or supply chain management for the implementation of various programs
• Excellent organizational, analytical, oral and written communications skills; demonstrated supervisory skills, and ability to work well on teams and manage direct reports
• Proven track record of delivering results and managing multiple priorities
  The ability to lead and operate as part of a diverse team

COMPETENCIES:

• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Analysis and use of information: Works confidently with complex data to support work
• Interpersonal and communications: Communicates complex technical and sensitive/high-risk information effectively

Interested applicants are advised to email their CVs and application letters to the following address; mcdaoffice@mcdagency.org and copied to graciousnkeete@mcdagency.org before September 18th, 2024.

Mumbwa Child Development Agency (MCDA) is a registered local non-governmental organization operating in the Mumbwa and Shibuyunji districts of Central Province, Zambia, since 2005. The organization is dedicated to supporting deprived, excluded, and vulnerable populations, particularly children, youth, and women.

The organization would like to recruit an outstanding, result-oriented and self-motivated and versatile individual of high integrity with the appropriate qualifications and experience to fill up the position of Administrative officer.

PURPOSE OF POSITION & JOB SUMMARY

The Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records of the Agency, including HR, field logistics and procurements,

KEY RESPONSIBILITIES

• Monitor the provision of contracted services such as security, garbage collection etc. to ensure services are fulfilled in accordance to contractual obligations
• Coordinate fuel reconciliation and retirement of all office fleet. Ensure timely submission of complete documentation (receipts, coupons, log sheets and fuel reconciliation sheet)
• Develop office filing system, organize and store paperwork, documents and computer-based information
• Develop and maintain database of all key contacts at MoH, MoGE, ChildFund, and partners (client relationship database)
• Timely preparation of payment requisitions for supplies received
• Manage the inventory of office supplies and refreshments, facilitate issuance of all stores items after approval by the Finance Controlling Officer using a stores requisition form
• Supervise all Transport Officers by ensuring that the motor vehicle and motorbike usage policy is adhered to in line with fleet management
• Supervise the Office Assistant and Janitor in the execution of their duties and monitor general cleanliness of offices and surrounding areas to ensure good work environment
• Review project vehicle and motorbike log sheets for completeness on a weekly basis. File filled in log sheets appropriately
• Coordinate travel and accommodation arrangements for all MCDA staff
• Generate and maintain vendors’ database of suppliers of goods and services and accommodation complete with active contact details (email and phone). Submit completed Supplier Registration Forms for vendors not on database to Procurement Community were need be.
• Support the organization procurement processes and seat as secretary on the procurement committee.
• Assist in organizing of logistical support requirements for conferences, site visits, workshops, and accommodation to ensure smooth delivery of program activities
• Perform other duties as and when assigned by Supervisor Be responsible to the Area Manager
• Support the recruitment of staff vacancies and new position and manage the staff personnel files.

 QUALIFICATIONS AND EXPERIENCE:

• A recognized professional Diploma in Business administration, Human Resource or any equivalent or related field. A bachelor’s degree will be added advantage.
• A minimum of 4 years’ experience supervising administration operations, including human resources, procurement with some grants and accounting/finance
• Previous experience working with donor contracts and compliance framework
• Experience with operations and/or supply chain management
  NGO experience will be an added

KNOWLEDGE, SKILLS, AND ABILITIES

• Skilled in Office Administrator or similar administrative roles
  Skilled in managing logistics and/or supply chain management for the implementation of various programs
• Excellent organizational, analytical, oral and written communications skills; demonstrated supervisory skills, and ability to work well on teams and manage direct reports
• Proven track record of delivering results and managing multiple priorities
  The ability to lead and operate as part of a diverse team

COMPETENCIES:

• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Analysis and use of information: Works confidently with complex data to support work
• Interpersonal and communications: Communicates complex technical and sensitive/high-risk information effectively

Interested applicants are advised to email their CVs and application letters to the following address; mcdaoffice@mcdagency.org and copied to graciousnkeete@mcdagency.org before September 18th, 2024.

Mumbwa Child Development Agency (MCDA) is a registered local non-governmental organization operating in the Mumbwa and Shibuyunji districts of Central Province, Zambia, since 2005. The organization is dedicated to supporting deprived, excluded, and vulnerable populations, particularly children, youth, and women.

The organization would like to recruit an outstanding, result-oriented and self-motivated and versatile individual of high integrity with the appropriate qualifications and experience to fill up the position of Administrative officer.

PURPOSE OF POSITION & JOB SUMMARY

The Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records of the Agency, including HR, field logistics and procurements,

KEY RESPONSIBILITIES

• Monitor the provision of contracted services such as security, garbage collection etc. to ensure services are fulfilled in accordance to contractual obligations
• Coordinate fuel reconciliation and retirement of all office fleet. Ensure timely submission of complete documentation (receipts, coupons, log sheets and fuel reconciliation sheet)
• Develop office filing system, organize and store paperwork, documents and computer-based information
• Develop and maintain database of all key contacts at MoH, MoGE, ChildFund, and partners (client relationship database)
• Timely preparation of payment requisitions for supplies received
• Manage the inventory of office supplies and refreshments, facilitate issuance of all stores items after approval by the Finance Controlling Officer using a stores requisition form
• Supervise all Transport Officers by ensuring that the motor vehicle and motorbike usage policy is adhered to in line with fleet management
• Supervise the Office Assistant and Janitor in the execution of their duties and monitor general cleanliness of offices and surrounding areas to ensure good work environment
• Review project vehicle and motorbike log sheets for completeness on a weekly basis. File filled in log sheets appropriately
• Coordinate travel and accommodation arrangements for all MCDA staff
• Generate and maintain vendors’ database of suppliers of goods and services and accommodation complete with active contact details (email and phone). Submit completed Supplier Registration Forms for vendors not on database to Procurement Community were need be.
• Support the organization procurement processes and seat as secretary on the procurement committee.
• Assist in organizing of logistical support requirements for conferences, site visits, workshops, and accommodation to ensure smooth delivery of program activities
• Perform other duties as and when assigned by Supervisor Be responsible to the Area Manager
• Support the recruitment of staff vacancies and new position and manage the staff personnel files.

 QUALIFICATIONS AND EXPERIENCE:

• A recognized professional Diploma in Business administration, Human Resource or any equivalent or related field. A bachelor’s degree will be added advantage.
• A minimum of 4 years’ experience supervising administration operations, including human resources, procurement with some grants and accounting/finance
• Previous experience working with donor contracts and compliance framework
• Experience with operations and/or supply chain management
  NGO experience will be an added

KNOWLEDGE, SKILLS, AND ABILITIES

• Skilled in Office Administrator or similar administrative roles
  Skilled in managing logistics and/or supply chain management for the implementation of various programs
• Excellent organizational, analytical, oral and written communications skills; demonstrated supervisory skills, and ability to work well on teams and manage direct reports
• Proven track record of delivering results and managing multiple priorities
  The ability to lead and operate as part of a diverse team

COMPETENCIES:

• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Analysis and use of information: Works confidently with complex data to support work
• Interpersonal and communications: Communicates complex technical and sensitive/high-risk information effectively

Interested applicants are advised to email their CVs and application letters to the following address; mcdaoffice@mcdagency.org and copied to graciousnkeete@mcdagency.org before September 18th, 2024.

Are you passionate about making a difference in the community and eager to contribute to a prestigious educational institution? Bancroft University Limited, a newly registered non-profit institution, is seeking a dedicated and enthusiastic individual to join our team as a Volunteer Admin Assistant.

Position: Admin Assistant (Volunteer)

Location: Bancroft University Office, Lusaka, Zambia

Type: Volunteer

About Bancroft University: Bancroft University is a groundbreaking initiative to establish a tuition-free, 100% online university in Zambia. With a commitment to democratizing education, Bancroft University aims to provide accessible and high-quality higher education to learners across Zambia and beyond.

Role and Responsibilities: As an Admin Assistant (Volunteer), you will play a crucial role in supporting the administrative functions of the university. Your responsibilities will include:

• Assisting with general administrative tasks such as filing, data entry, and document preparation.
• Managing phone calls and emails, directing inquiries to the appropriate departments.
• Coordinating and scheduling meetings, appointments, and events.
• Maintaining accurate records and databases.
• Supporting the preparation of reports and presentations.
• Providing excellent customer service to students, faculty, and visitors.
• Assisting with special projects and other duties as assigned.

Qualifications:

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Detail-oriented and able to handle multiple tasks efficiently.
• Previous administrative or clerical experience is a plus, but not required.
• A commitment to the mission and values of Bancroft University.

Benefits:

• Gain valuable experience in a dynamic and supportive educational environment.
• Opportunity to develop and enhance your administrative skills.
• Networking opportunities.
• Certificate of appreciation and recommendation letter upon successful completion of the volunteer period.
• Personal satisfaction from contributing to the successful setup and growth of Bancroft University.

How to Apply: Interested candidates are invited to submit their resume and a brief cover letter outlining their interest in the position to bancroftuniversity@gmail.com by 9th August 2024. Please include “Admin Assistant (Volunteer) Application” in the subject line.

Join us in making a positive impact at Bancroft University. We look forward to welcoming you to our team!

Bancroft University is an equal opportunity organization and encourages candidates from all backgrounds to apply.

Key Competency Requirements:

• Grade 12 certificate
• Minimum one year working experience in the healthcare industry
• Must have experience working with cash and point of sale machines
• Must have data entry experience
• Must be computer literate
• Ability to communicate effectively
• Must have good telephone etiquette
• Must be customer oriented with good interpersonal skills
• Ability to work in a pressurized environment
• Attention to detail and Maintain Confidentiality

Key Responsibilities:

• Administers sorting and distribution of samples according to set standard operating procedures to ensure the correct and prioritised channelling of specimens to various laboratories/sites.
• Processes sample registration (“logging”) and queries according to set standard operating procedures.
• Ensures dispatching of specimens for processing in accordance with prescribed standard operating procedures and monitors progress and filing of reports, including handling queries and report delivery, in line with prescribed turnaround time.
• Responsible to track progress of sample delivery by couriers to ensure that specimens are received by the designated laboratory, processed and results returned timeously and in compliance with set standard operating procedures.
• Investigates bottleneck in pre-analytical laboratory processes and ensure timely resolution of challenges.
• Ensures basic housekeeping in own working area, including suitable cleaning and preparation of equipment according to set standard operating procedures.
• Represents the organisation by applying the principles of customer care in the medical pathology field and interacts professionally and ethically with medical professionals, colleagues and clients.
• Receives payments from patients and ensures banking of monies in accordance with relevant standard operating procedures.

To apply, please send your CV, copy of Identity document, copy of any qualifications, and cover letter via email to venna.belemu@cerbalancetafrica.com

Applications Close 17 hours Sunday 22nd September 2024. No late applications will be considered. Applications missing documents will not be considered. Candidates must avail themselves for background checks, police clearance and interview. Should you not receive any communication by 30th October 2024 please consider your application unsuccessful.

Key Competency Requirements:

• Grade 12 certificate
• Minimum one year working experience in the healthcare industry
• Must have experience working with cash and point of sale machines
• Must have data entry experience
• Must be computer literate
• Ability to communicate effectively
• Must have good telephone etiquette
• Must be customer oriented with good interpersonal skills
• Ability to work in a pressurized environment
• Attention to detail and Maintain Confidentiality

Key Responsibilities:

• Administers sorting and distribution of samples according to set standard operating procedures to ensure the correct and prioritised channelling of specimens to various laboratories/sites.
• Processes sample registration (“logging”) and queries according to set standard operating procedures.
• Ensures dispatching of specimens for processing in accordance with prescribed standard operating procedures and monitors progress and filing of reports, including handling queries and report delivery, in line with prescribed turnaround time.
• Responsible to track progress of sample delivery by couriers to ensure that specimens are received by the designated laboratory, processed and results returned timeously and in compliance with set standard operating procedures.
• Investigates bottleneck in pre-analytical laboratory processes and ensure timely resolution of challenges.
• Ensures basic housekeeping in own working area, including suitable cleaning and preparation of equipment according to set standard operating procedures.
• Represents the organisation by applying the principles of customer care in the medical pathology field and interacts professionally and ethically with medical professionals, colleagues and clients.
• Receives payments from patients and ensures banking of monies in accordance with relevant standard operating procedures.

To apply, please send your CV, copy of Identity document, copy of any qualifications, and cover letter via email to venna.belemu@cerbalancetafrica.com

Applications Close 17 hours Sunday 22nd September 2024. No late applications will be considered. Applications missing documents will not be considered. Candidates must avail themselves for background checks, police clearance and interview. Should you not receive any communication by 30th October 2024 please consider your application unsuccessful.

We are seeking a dynamic and organized Administrative Assistant to join our team. The ideal candidate will be responsible for overseeing various administrative tasks, ensuring smooth operations, and providing essential support to our plant machinery and earth moving equipment dealership.

Key Responsibilities:

* Maintain overall station upkeep and cleanliness.
* Ensure all statutory documents are up-to-date and renewed promptly.
* Manage filing systems and records.
* Assist the HR department with leave calendar updates.
* Liaise with vendors and suppliers.
* Handle travel requisitions and logistics.
* Provide in-house sales and customer service support.
* Prepare government tenders.
* Perform other duties as assigned by management.

Qualifications and Experience:

* Minimum of 2 years of experience in a similar administrative role.
* Bachelor’s degree in Business Management, Public Relations, Marketing, or Hospitality Management (or related field).
* A valid driver’s license with at least 2 years of driving experience.

Skills and Attributes:

* Strong organizational and time management skills.
* Excellent communication and interpersonal skills.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
* Attention to detail and accuracy.
* Ability to work independently and as part of a team.

Peace Corps/Zambia wishes to invite applications from suitably qualified persons to fill the position of Administrative Assistant.

Open to: All Sources

Location: Lusaka

Work Schedule: Full Time 40 hours/Week

Starting Salary: ZMW 275, 160.70 – ZMW 435,971.84 Per Annum

General Description:

The Administrative Assistant will support clerical, operational, logistical, and other organizational tasks for the Programming and Training (PTE) unit. He/she will directly work with the Director of Programming and Training (DPT) and the Programming, Training, and Evaluation (PTE) Team. He/she will complete administrative assistance related to the Small Grants Program and serve as Post’s Record Keeping Liaison. He/she will also support the Management and Operations Team in the organization of materials, record-keeping and other administrative support.

Tasks & Deliverables:

Programming, Training and Evaluation, Administrative and Logistical Assistance

• Provide administrative support to the DPT.
• Serve as administrative and logistics coordinator for all Programming, Training, and Evaluation (PTE) activities.
• Coordinate and maintain post calendars, including site development/site visit calendars, annual training calendars, staff leave calendar, and the major P&T events calendar.
• Provide support to the Training Manager and other Administrative Unit (DMO’s) staff, as needed, with planning meetings for activities including but not limited to PST, IST, MTC, COS and other Volunteer meetings/workshop as assigned.
• Coordinate PTE submissions and work with IT in regular updating of PTE resource materials in the Volunteer SharePoint pages.
• Support Communications Specialist as needed in planning and production of Peace Corps Zambia high level events including but not limited to swearing-in ceremonies.
• Provide administrative and quality control support to the DPT and PTE unit across functions, such as task follow-up, liaising with other divisions, submitting newsletter entries, ensuring thoroughness and consistency of planning documents, agendas, trackers, calendars, etc.
• Assist PTE and Provincial staff in troubleshooting any problems that arise in PCV site history files management.
• Work with project managers, DPT, Provincial teams, and GSO to coordinate and manage stock records for hard copy training, resource, and policy materials relevant to Volunteers.
• Work with PTE team to ensure both physical and electronic records management compliance and support physical file destruction for the PTE Unit as required.
• Oversee thorough preparation of field trips and site visits during any/all HIV/AIDS-related trainings.
• As needed, make requests for equipment and material needs and coordinate with procurement to ensure this is done in time.
• Responsible for reviewing and understanding all site development policies and criteria, and forms.

Small Grants Support and Data Entry

In coordination with the M&E Specialist and the Administrative unit:

• Track grant spending and available funds by grant program and by funding areas (e.g., by SPA program element).
• Work with Administrative unit to ensure financial processing of approved grants.
• Track the status of all ongoing grant projects.
• Enter and maintain all grant information into PCGO.
• Ensure that Volunteers’ grant completion reports meet Small Grants Program guidelines. If satisfied that the project has met the guidelines, submit report to M&E Specialist and DDMO.
• Assist PTE Unit and Admin Unit with data entry needs and requests, including but not limited to logging/filing all grant reports and data.

Other

• Serve as Post Record-Keeping Liaiso
• Perform other duties as may be assigned by the DPT, PMs, and TMs, as well as Admin Unit Staff, which are not in conflict with the primary responsibilities of the position

Minimum Qualifications

In order to be selected for this position, the applicant must be legally eligible to work in Zambia, must not have  been employed in intelligence-related activities, and must submit an application that clearly documents how they meet each of the following requirements:

• A diploma in business management, administration or related field.
• At least three (3) years of office management / executive support experience supporting executive level staff in an international, multi-cultural organization working in community development.
• English fluency (reading and writing) is required.
• Knowledge and high-level skills in key Microsoft Office software, including Word, Excel and Power Point.
• Must be highly resourceful and creative, with strong interpersonal skills able to: effectively support senior management and office operations, draft professional letters and reports as needed, work independently to meet important goals in a timely manner, and communicate effectively with diverse colleagues.

Preferred Qualifications

• Bachelor’s Degree or advanced degree in related field.
• Experience working with a US government agency or contractor.
• At least one year of accounting clerical responsibilities.
• Knowledge of Microsoft Publisher.

Application Instructions:

Applications and supporting documentation including cover letter, CV (with at least three traceable references), educational and professional certifications, that clearly documents how you meet each of the above requirements must be submitted by close of business by Friday November 4, 2024.

Only email applications will be accepted and should be addressed to;

Email: ZM-Jobs@peacecorps.gov clearly stating your name and position applied for in the subject line of your emai

(E.g. John Doe, Administrative Assistant)

Only short-listed candidates will be notified, and no telephone inquiries will be entertained.

Peace Corps reserves the right to:

• Not evaluate or withhold an offer to an individual who has current or prior connections with intelligence activities or agencies through employment, related work, or even family relations.
• Not evaluate or to withhold an offer of a personal services contract to an individual that has a history of poor past performance or conduct as a Peace Corps Trainee, Volunteer, or staff member (USDH, PSC, or FSN).
• Withhold an offer of a personal services contract to an individual that is a relative or household member of a current Peace Corps staff member.

Contracts are contingent on availability of funds, reference checks, background check, and medical examinations.

Peace Corps will not discriminate against an applicant because of that person’s race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older, except when the applicant is beyond the mandatory retirement age), disability, or genetic information.

HRLeverage Zambia Limited is seeking a highly motivated Administrative Assistant Intern to provide essential support to the organization’s daily operations. This role offers a valuable learning experience in a professional environment, making it ideal for fresh graduates looking to gain practical skills. Men are encouraged to apply to promote gender balance within the workplace.

Key Responsibilities:

• Maintain a clean and organized office environment.
• Monitor and manage office supplies, ensuring timely replenishment.
• Coordinate office maintenance and repair activities.
• Assist in scheduling meetings, appointments, and events for staff and management.
• Handle incoming and outgoing correspondence, including emails and postal mail.
• Prepare and edit documents, reports, and presentations as needed.
• Maintain and organize both electronic and physical filing systems.
• Act as the first point of contact for visitors, providing necessary information and assistance.
• Manage and respond to general inquiries via phone, email, and in person.
• Accurately enter and maintain data in organizational databases and spreadsheets.
• Assist in planning and coordinating events, workshops, and training sessions.
• Provide logistical support for company meetings and events.
• Assist in tracking expenses and managing petty cash.
• Collaborate with the finance team to ensure accurate record-keeping.

Qualifications:

• High school diploma or equivalent (additional training or qualifications in office administration is a plus).
• Recent graduates are encouraged to apply; no prior experience required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to multitask and prioritize.
• Detail-oriented with a commitment to accuracy.

Peace Corps/Zambia wishes to invite applications from suitably qualified persons to fill the position of Administrative Assistant.

Open to: All Sources

Location: Lusaka

Work Schedule: Full Time 40 hours/Week

Starting Salary: ZMW 275, 160.70 – ZMW 435,971.84 Per Annum

General Description:

The Administrative Assistant will support clerical, operational, logistical, and other organizational tasks for the Programming and Training (PTE) unit. He/she will directly work with the Director of Programming and Training (DPT) and the Programming, Training, and Evaluation (PTE) Team. He/she will complete administrative assistance related to the Small Grants Program and serve as Post’s Record Keeping Liaison. He/she will also support the Management and Operations Team in the organization of materials, record-keeping and other administrative support.

Tasks & Deliverables:

Programming, Training and Evaluation, Administrative and Logistical Assistance

• Provide administrative support to the DPT.
• Serve as administrative and logistics coordinator for all Programming, Training, and Evaluation (PTE) activities.
• Coordinate and maintain post calendars, including site development/site visit calendars, annual training calendars, staff leave calendar, and the major P&T events calendar.
• Provide support to the Training Manager and other Administrative Unit (DMO’s) staff, as needed, with planning meetings for activities including but not limited to PST, IST, MTC, COS and other Volunteer meetings/workshop as assigned.
• Coordinate PTE submissions and work with IT in regular updating of PTE resource materials in the Volunteer SharePoint pages.
• Support Communications Specialist as needed in planning and production of Peace Corps Zambia high level events including but not limited to swearing-in ceremonies.
• Provide administrative and quality control support to the DPT and PTE unit across functions, such as task follow-up, liaising with other divisions, submitting newsletter entries, ensuring thoroughness and consistency of planning documents, agendas, trackers, calendars, etc.
• Assist PTE and Provincial staff in troubleshooting any problems that arise in PCV site history files management.
• Work with project managers, DPT, Provincial teams, and GSO to coordinate and manage stock records for hard copy training, resource, and policy materials relevant to Volunteers.
• Work with PTE team to ensure both physical and electronic records management compliance and support physical file destruction for the PTE Unit as required.
• Oversee thorough preparation of field trips and site visits during any/all HIV/AIDS-related trainings.
• As needed, make requests for equipment and material needs and coordinate with procurement to ensure this is done in time.
• Responsible for reviewing and understanding all site development policies and criteria, and forms.

Small Grants Support and Data Entry

In coordination with the M&E Specialist and the Administrative unit:

• Track grant spending and available funds by grant program and by funding areas (e.g., by SPA program element).
• Work with Administrative unit to ensure financial processing of approved grants.
• Track the status of all ongoing grant projects.
• Enter and maintain all grant information into PCGO.
• Ensure that Volunteers’ grant completion reports meet Small Grants Program guidelines. If satisfied that the project has met the guidelines, submit report to M&E Specialist and DDMO.
• Assist PTE Unit and Admin Unit with data entry needs and requests, including but not limited to logging/filing all grant reports and data.

Other

• Serve as Post Record-Keeping Liaiso
• Perform other duties as may be assigned by the DPT, PMs, and TMs, as well as Admin Unit Staff, which are not in conflict with the primary responsibilities of the position

Minimum Qualifications

In order to be selected for this position, the applicant must be legally eligible to work in Zambia, must not have  been employed in intelligence-related activities, and must submit an application that clearly documents how they meet each of the following requirements:

• A diploma in business management, administration or related field.
• At least three (3) years of office management / executive support experience supporting executive level staff in an international, multi-cultural organization working in community development.
• English fluency (reading and writing) is required.
• Knowledge and high-level skills in key Microsoft Office software, including Word, Excel and Power Point.
• Must be highly resourceful and creative, with strong interpersonal skills able to: effectively support senior management and office operations, draft professional letters and reports as needed, work independently to meet important goals in a timely manner, and communicate effectively with diverse colleagues.

Preferred Qualifications

• Bachelor’s Degree or advanced degree in related field.
• Experience working with a US government agency or contractor.
• At least one year of accounting clerical responsibilities.
• Knowledge of Microsoft Publisher.

Application Instructions:

Applications and supporting documentation including cover letter, CV (with at least three traceable references), educational and professional certifications, that clearly documents how you meet each of the above requirements must be submitted by close of business by Friday November 4, 2024.

Only email applications will be accepted and should be addressed to;

Email: ZM-Jobs@peacecorps.gov clearly stating your name and position applied for in the subject line of your emai

(E.g. John Doe, Administrative Assistant)

Only short-listed candidates will be notified, and no telephone inquiries will be entertained.

Peace Corps reserves the right to:

• Not evaluate or withhold an offer to an individual who has current or prior connections with intelligence activities or agencies through employment, related work, or even family relations.
• Not evaluate or to withhold an offer of a personal services contract to an individual that has a history of poor past performance or conduct as a Peace Corps Trainee, Volunteer, or staff member (USDH, PSC, or FSN).
• Withhold an offer of a personal services contract to an individual that is a relative or household member of a current Peace Corps staff member.

Contracts are contingent on availability of funds, reference checks, background check, and medical examinations.

Peace Corps will not discriminate against an applicant because of that person’s race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older, except when the applicant is beyond the mandatory retirement age), disability, or genetic information.

Our client, a car hiring company in Kitwe is looking for a vibrant and hardworking lady to join their team as an Administrative Officer on a full-time basis.

DUTIES & RESPONSIBILITIES
1. Processing invoices and other company administrative documentation.
2. Preparing and submitting reports to the Director
3. Following up on payments from clients.
4. Banking company money
5. Supervising general workers
6. Manage all company administrative works.

REQUIREMENTS AND QUALIFICATIONS

1. Minimum Diploma in Business Administration or equivalent
2. At least 2 years work experience in general Administration
3. Excellent communication skills
4. Problem solving skills
5. Proficient in MS Office (especially Excel)
6. Team player with supervisory skills
7. Experience working for a car hiring company is an added advantage.
8. Kitwe based female candidates are highly encouraged to apply.

We are seeking a motivated and detail-oriented Admin and Sales Intern to join our team. This role will provide you with hands-on experience in administrative support and sales operations, helping you develop essential skills in a dynamic work environment.

Key Responsibilities:

Administrative Support:

Assist in managing daily office operations.
Help maintain organized files and documentation.
Schedule meetings and coordinate logistics.
Support the team with data entry and reporting.

Sales Assistance:

Assist in preparing sales presentations and proposals.
Conduct market research to identify potential clients.
Support the sales team in lead generation and follow-ups.
Help maintain and update the customer database.

Customer Interaction:

Respond to customer inquiries via phone and email.
Assist in preparing and processing sales orders.
Gather feedback from customers to improve services.

Team Collaboration:

Collaborate with various departments to support company initiatives.
Participate in team meetings and contribute ideas.

Qualifications:

Currently pursuing a degree in Business Administration, Marketing, or a related field.
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Ability to work independently and as part of a team.
A positive attitude and willingness to learn.

What You Will Gain:

Practical experience in administration and sales.
Networking opportunities within the industry.
Insight into the operations of a dynamic business environment.
Mentorship from experienced professionals.

Application Process: To apply, please submit your resume and a cover letter outlining your interest in the position to Jobs@rubicube.org.

Longhorn Associates Limited is an Investment Management Company regulated by the Securities & Exchange Commission (SEC), the Pensions & Insurance Authority (PIA) and the Lusaka Securities Exchange (LuSE). It is also a member of the Capital Markets Association of Zambia (CMAZ) and the Zambia Association of Pension Funds (ZAPF).

The financial Institution provides investment products and services to both retail and institutional clients. Some of the firm’s key products include pension fund management; collective investment schemes (CIS) comprising various funds that include gratuity funds, education, fixed income, property and equity funds, among others. Longhorn also provides stock / securities trading and advisory services.

Key Responsibilities:

• Provides administrative support to ensure efficient office operatio
• Handles queries in person, by phone or e-mail as necessary making follow ups on payment queries to ensure prompt resolution.
• Manages calendars for senior members of staff.
• Drafting and sending emails, letters, and other forms of  communication.
• Inputs and updates client information in the database and spreadsheets.
• Prepares meeting agendas, takes meeting minutes and sends out notices for the meeting.
• Ensure that claims are processed efficiently and in accordance with company policies and procedures.
• Maintain accurate and detailed records of all claim documents, including correspondence, claims files, and any supporting documents.
• Maintains an up-to-date filing system for all documents and letters, confidential and non-confidential.
• Determines and replenishes office supplies upon approval and ensure timely reimbursement of petty cash.
• Explains pension, gratuity and unit trust entitlements and other vital details to clients.
• Investigates unpaid pensions, gratuity and redemptions to establish causes and resolve them.
• Compiles weekly and monthly operational reports for submission to supervisor.
• Carries out any other tasks as assigned from time to time.

Requirements:

•  Diploma in Business Administration or equivalent
• At least 2 years of experience in a receptionist or administrative role
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Team player with a positive attitude and adaptability
• Critical thinker and problem-solving skills
• Good time-management skills
• Excellent communication, interpersonal, and customer service skills
• Able to work with minimum supervision.

To apply, send your curriculum vitae, cover letter, and supporting documentation to careers@longhorn-associates.com by 20th September 2024. Only short-listed candidates will be contacted.

Background

The “Facilitating Inclusive, Resilient and Sustainable Trade” (FIRST) project aims to improve economic growth in Sub-Saharan Africa that is inclusive, environmentally sustainable, and empowers women, youth, people with disabilities and/or other vulnerable and marginalized groups by implementing a series of interrelated interventions which support the Ministries of Trade and Commerce in DRC, Mozambique and Zambia, trade-related institutions and MSMEs (particularly women Small Scale Cross Border Traders (SSCBTs) and MSMEs led by women and marginalized groups). FIRST will work with the Ministries of Trade and Commerce and trade-related institutions to ensure an inclusive approach to the development and implementation of trade and investment policies.

Description of the Position

Reporting to the Finance and Operations Manager (FOM), the primary duty of the Administration & Logistics Officer (ALO) will be to provide on-the-ground administrative, logistical, and project implementation support, as needed. The ALO will work closely with the FOM and Team Leader (TL) to ensure that FIRST is implemented with sound administrative principles in line with Global affairs Canada’s procedures. Key responsibilities will be to provide administrative support for efficient operation of the office including support towards Project training, workshop events and support day-to-day operations of the FIRST Project Office, as well as some adhoc logistical support (driving) in Lusaka.

Key responsibilities

Reports and Communication

• Assist the team by providing logistic support to media releases, briefings, communications activities and other Project promotion events.
• Set up and maintain the FIRST Project Sharepoint site.
• Assist Project team members with correspondence and filing.
• Format, design and prepare documents for printing and copying, upon final approval of the TL/FOM.
• Keep all reports filed systematically in both electronic and hardcopy formats.
• Any other related task.

Coordination and Logistic arrangements

• Ensure all project administrative activities are coordinated effectively.
• Support and organize the logistic arrangements for HQ-based staff, and others supporting the Project, who will travel to Lusaka, ensuring they receive pre-travel updates and guidance while in-county.
• Coordinate workshop/training events as required, including hotel liaison, participant confirmation, invitations, travel arrangements, supplies and materials, equipment hire and providing point of contact support for participants at events.
• Coordinate and provide logistical support for Project activities, including travel arrangements, visas, field visits.
• Provide administrative support to team members.
• Assist in solicitation process for the project, this includes but not limited to, request for price offers, price analysis, opening bids and drafting the memorandum for selection.
• Review supplier contracts for terms and conditions.
• Maintain office supplies inventory.
• Ensure timely delivery of goods and services.
• Ensure the preparation and submission of office and petty cash reimbursement clams, financial reports and expense forecasts are submitted according to deadlines set by FOM.
• Coordinate the timely submission of timesheets by all employees and consultants
• Support the preparation and submission of brief monthly activity reports summarizing key activities undertaken, implementation issues/challenges, and planned key activities for the coming month.
• Any other related task.

Scheduling and Meetings

• Support TL in preparing for meetings, receiving delegations, and other important events
• Coordinate meeting arrangements, booking meeting rooms and keeping management/staff calendars updated;
• Track staff travel and leave plans and records to ensure all staff members are kept informed of team location and availability;
• Schedule and coordinate vehicles and drivers.
• Record and prepare minutes from staff meetings
• Any other related task.

Job Requirements

Education:

• A bachelor’s degree or equivalent in social sciences, business administration or any other relevant field.

Minimum Experience:

• Minimum 3 years of relevant administrative experience.
• Experience working on donor-funded projects (ie. Global Affairs Canada) would be an asset
• Minimum 2 years driving experience
• Strong experience coordinating and managing logistics, schedules and travels
• Experience managing Petty Cash

Key Abilities:

• Good oral and written communication skills in English
• Familiarity with donor institutions and the international development sector would be an advantage.
• Ability to effectively prioritize multiple tasks within a group environment
• Helpfulness / positive attitude / diplomacy;
• Ability to analyze, plan and develop appropriate responses to complex situations and highly developed problem-solving skills.
• Strong computer skills including MS Office (Word, Excel, PPT, Outlook, and Share Point)

Job Title: Administrative and Financial Assistant
Company: INOH Network Solutions Limited
Location: Lusaka, Zambia
Job Type: Full-time

Job Description:
INOH Network Solutions Limited is seeking a detail-oriented and highly organized Administrative and Financial Assistant to support our Administrative and Financial Consultant. The successful candidate will assist in maintaining the smooth operation of financial systems, administrative tasks, and business processes, ensuring timely reporting and coordination.

KEY RESPONSIBILITIES:

• Assist in preparing financial documents, reports, and budgets.
• Manage client invoicing, including issuing, tracking, and following up on outstanding payments.
• Coordinate administrative tasks such as filing, organizing, and scheduling meetings.
• Handle communication between the company and clients, partners, or stakeholders.
• Assist in the maintenance of financial records, including data entry and reconciliation.
• Support in drafting contracts, agreements, and other legal documents as required.
• Monitor and maintain inventory and office supplies.
• Assist with payroll preparation and processing.
• Provide general administrative support to the consultant and other team members.
• Ensure statutory compliance for company and clients.

QUALIFICATIONS:

• Diploma or degree in Business Administration, Finance, Accounting, or a related field.
• Minimum of 1-2 years of experience in an administrative or financial support role.
• Strong organizational skills with the ability to multitask and prioritize.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Knowledge of financial software or accounting packages is an advantage.
• Excellent communication skills, both written and verbal.
• Attention to detail and a proactive approach to problem-solving.

How to Apply:
Send your CV and cover letter to musaka@inohnetworksolutions.com by COB Friday 18th October 2024. Only shortlisted candidates will be contacted.

Job Title: Administrative and Financial Assistant
Company: INOH Network Solutions Limited
Location: Lusaka, Zambia
Job Type: Full-time

Job Description:
INOH Network Solutions Limited is seeking a detail-oriented and highly organized Administrative and Financial Assistant to support our Administrative and Financial Consultant. The successful candidate will assist in maintaining the smooth operation of financial systems, administrative tasks, and business processes, ensuring timely reporting and coordination.

KEY RESPONSIBILITIES:

• Assist in preparing financial documents, reports, and budgets.
• Manage client invoicing, including issuing, tracking, and following up on outstanding payments.
• Coordinate administrative tasks such as filing, organizing, and scheduling meetings.
• Handle communication between the company and clients, partners, or stakeholders.
• Assist in the maintenance of financial records, including data entry and reconciliation.
• Support in drafting contracts, agreements, and other legal documents as required.
• Monitor and maintain inventory and office supplies.
• Assist with payroll preparation and processing.
• Provide general administrative support to the consultant and other team members.
• Ensure statutory compliance for company and clients.

QUALIFICATIONS:

• Diploma or degree in Business Administration, Finance, Accounting, or a related field.
• Minimum of 1-2 years of experience in an administrative or financial support role.
• Strong organizational skills with the ability to multitask and prioritize.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Knowledge of financial software or accounting packages is an advantage.
• Excellent communication skills, both written and verbal.
• Attention to detail and a proactive approach to problem-solving.

How to Apply:
Send your CV and cover letter to musaka@inohnetworksolutions.com by COB Friday 18th October 2024. Only shortlisted candidates will be contacted.

PulseProdigy Systems is seeking a proactive and versatile Administrative Assistant to join our team. This role combines administrative support with marketing initiatives, making it ideal for someone who is organized, detail-oriented, and eager to contribute to multiple aspects of our company’s success. If you are a dynamic individual with excellent multitasking abilities and a passion for both administrative and marketing functions, we want to hear from you!

Key Responsibilities:

• Manage daily administrative operations, including scheduling meetings, organizing files, and handling correspondence.
• Serve as the first point of contact for clients and partners, providing professional and courteous assistance.
• Prepare and format documents, reports, and presentations as required.
• Assist in coordinating events, meetings, and office activities.
• Maintain and update office records, ensuring all information is accurate and accessible.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Develop and implement marketing strategies to promote the company’s products and services.
• Manage social media accounts and create engaging content to increase brand awareness.
• Coordinate and execute digital marketing campaigns, including email marketing and online advertising.
• Conduct market research to identify new trends and opportunities for growth.
• Assist in the creation of marketing materials such as brochures, newsletters, and advertisements.
• Track and report on the performance of marketing initiatives and provide recommendations for improvement.

Qualifications and Requirements:

• Undergraduate degree in Business Administration, Marketing, or a related field.
• Must be female and below 28 years old
• Must be within Lusaka or willing to travel.
• Proven experience in an administrative role, with some exposure to marketing functions.
• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) and familiarity with office equipment (e.g., printers and scanners).
• Familiarity with digital marketing tools and platforms (e.g., social media management tools, email marketing software).
• Excellent written and verbal communication skills.
• Strong organizational skills with a keen eye for detail.
• Ability to multitask and prioritize tasks effectively.
• Strong interpersonal skills and the ability to work independently as well as part of a team.
• Creative thinking and problem-solving skills with a passion for marketing and promotion.

What We Offer:

• A dynamic and supportive work environment.
• Competitive compensation and benefits.
• Opportunities for professional development and career growth.

How to Apply:

Submit your CV, cover letter, and all relevant documents in one document (PDF), then send it to the hiring manager at careers@pulseprodigysystems.com.

Please include a brief description of your administrative assistant experience and why you believe you’re the perfect fit for this role. You are advised to follow the submission instructions.
We look forward to welcoming a dedicated professional to our team!
Only solicited individuals will be contacted.

Right to Care is at the vanguard in supporting and delivering prevention, care, and treatment services for HIV and associated diseases. We work with government and communities to find pioneering solutions to build and strengthening public healthcare.

We embrace a strong entrepreneurial culture and focuses on innovation and the use of technology to enhance services, address skills shortages, and deliver quality healthcare outcomes. Our areas of expertise include HIV and TB care and treatment, pharmacy automation, medical male circumcision, and cervical cancer diagnosis and treatment.

In 2021, Right to Care Zambia was awarded a five-year project funded by USAID through the PEPFAR mechanism. The USAID Action HIV project aims to reduce HIV mortality, morbidity, and transmission by achieving the UNAIDS and PEPFAR goal of 95/95/95 HIV treatment coverage by providing comprehensive HIV Prevention, Care and Treatment maintenance services in Luapula, Northern and Muchinga provinces of Zambia. The USAID Action HIV project works closely with and in support of the Ministry of Health.

Qualifications & Experience
Minimum Required Qualifications and Experience:

• Diploma in Business Administration or any other related qualification
• Computer Literacy
• 3 years’ experience in office administration

Desirable Qualifications and Experience

• Degree in Business Administration/Purchasing & Supply or any other related qualification.
• Advanced Microsoft Office competency in Word, Excel, PowerPoint, Outlook
•  Ability to communicate in English and correspond professionally in writing and verbally.
• At least 2 years’ work experience in a non-governmental organization

TECHNICAL AND BEHAVIOURAL COMPETENCIES

• Good communication skills
• Excellent computer skills
•  Ability to plan and organise.
• Good interpersonal skills
• Ability to work effectively in a fast-paced environment.
• Attention to detail.

KEY PERFORMANCE AREAS

• Monitor general cleanliness of offices, motor vehicles and surroundings to ensure a clean work environment.
• Develop office filing system, both hard copies and electronic record system.
• Administer office accounts for utilities (electricity and water).
• Review & Verify Staff travel documents to ensure accurate transactions related to travel costs and names of staff travel.
• Support provincial team leads in submitting payment requisitions for approval (i.e., MOH and partners.
• Receive, consolidate district monthly travel plans, and submit them to the supervisor.
• To support the Provincial admin lead with retirement of fuel cards/ accounts and submit to Supervisors for approval.
• Supervise the service of office fire extinguishers as per manufacturer recommendation.
• To Implement Fleet Scheduling (assigning driver’s duties to programs) and carpooling for program outreach integrated services
• Support procurement of goods and services by ensuring detailed specifications are captured in the procurement plans /or requests and submit to supervisor for approval.
• Support the provincial team by loading all approved procurement requests in SAGE system for procurement team actioning.
• Submitting Travel Request Forms s and payment requests for RTCZ staff for approval and payments to finance after reviewed by supervisor.
• Ensure that provincial teams’ travelling is supported with booking accommodation and conference facilities.
• Ensure tracking of all invoices and facilitate submission to provincial procurement officer for review and onward submission for payments.
• Support the PALC is tracking provincial procurements and facilitate delivery to the users.
• Prepares and submits office supplies for review to supervisor and onward submission.
• Manage and update all stores’ records from districts and facilities to be loaded in the main inventory system, at the provincial level in files and Asset Panda
• Ensure all delivered items/goods are received in accordance with the RTC goods received SOP
• Prepare and submit monthly stores end use reports to supervisors, i.e., GRNs, Delivery Notes, facility Stock control cards and Invoices to be- loaded in asset .
• Issues and monitors appropriate use of office supplies through sending of weekly consumption reports.
• Ensure that provincial, district and facility stock cards are updated daily.
• Monitor and track stationery/office supplies stock status and recommend re-order levels to ensure the smooth timely replenishment.
• Arranges the purchase and timely distribution of office supplies.
• Ensure that all office assets are tagged and appropriately branded in accordance with grant/RTC branding policy (in consultation with supervisor, finance and Operations head office).
• Ensure that all stolen/damaged/lost assets are reported to the supervisor, and the police report obtained for insurance claim purposes
• Ensure all purchased/received office assets are updated in the assets register and reported for purposes of insurance cover.
• Participate in periodic asset verification in the office including in the facilities.
• Participate in the distribution of equipment and furniture to different facilities in the provinces.
• Administers and processes all petty cash and debit card transactions within the parameters of RTCZ policies and procedures.
• Maintain petty cash float.
• Ensure that petty cash receipts/expenses are reconciled and retired and filed both electronically and physically.
• Supervise Office Assistant, gardener and supports PALC with day-to-day supervision of motor bike riders and Drivers.

APPLICATION PROCEDURE

• Applications in the form of a cover letter and CV must be submitted to vacancy26@righttocare.org

• All applicants are required to complete an online competency assessment accessible using this link – https://my.assessio.com/right-to-care-administrative-assistant_chinsali
• Only applicants that complete the two steps above will be considered.

DISCLAIMER

By applying for the above-mentioned position, you consent to Right to Care to conduct qualification, ID, criminal and reference checks (internal and external) which forms part of the Company’s recruitment policy and procedure. Should you not receive a response to your application from Right to Care within one month of this advert being placed, kindly consider your application as being unsuccessful.

Applicants are required to complete all screening assessment questions and completion of competency assessment using the link provided above for the application of this position to be complete. Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process. Right to Care reserves the right to withdraw the vacancy at any time for whatever reason.

Right to Care is an equal opportunity affirmative action employer. The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities Employer, we actively encourage and welcome people with various disabilities to apply.
Right to Care Zambia is aware of fraudulent activities by certain individuals claiming to be representatives of the organization.

Be advised that Right to Care does not charge any fee at any stage of the recruitment process, and as such Right to Care Zambia assumes no responsibility for any announcements or activities by such individuals or entities.

1. ADMINISTRATION OFFICER (X1) – SAMFYA

2. Reporting to: Regional Operations Officer

Job Purpose:

The job holder will be responsible for ensuring that proper and efficient support to our directors, managers, and employees, assisting in daily office needs and managing our company’s general administrative activities within company policy. Coordinating the company’s administration system and general work flows of Inventory management, facility management and provide any other department with the necessary administrative support which they might require.

Key Responsibilities:

• Handle general administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
• Assist in documents processing such as business levy, fire certificates, business permits etc.
• Coordinate and schedule meetings, appointments, and travel arrangements for senior executives and staff members.
• Prepare reports, presentations, and other documentation for meetings and presentations.
• Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
• Oversee office supplies inventory and place orders when necessary and proactively.
• Serve as the point person for maintenance, mailing, shipping, and purchasing requests.
• Assist in budget preparation and expense monitoring, ensuring adherence to company policies.
• Collaborate with HRDM to manage employee records, attendance, and vacation schedules.
• Liaise, negotiate and deal with external vendors, suppliers, and clients to ensure smooth business operations as per the ‘purchase policy’ of the company.
• Conduct research and provide administrative support to various projects, as assigned.
• Provide support and assistance to other team members as needed.
• Any other office work for maintenance, upkeeping and smooth

Qualification and Requirements:

• Minimum of education Full Grade 12/ Diploma Business Administration.
• Must be age between 20-35 years old
• At least 3 years’ working experience in the admin department
• Knowledge of industry latest trends and best practices
• Familiarity with MS Office and various business software a mast
• Critical thinker and problem-solving skills
• Team player
• Good time-management skills
• Great interpersonal and communication skills

How to apply:

To apply for any of the positions above, please send your curriculum vitae, cover letter and supporting documents to jobs@mayikoinfra.com.

Only short-listed candidates will be contacted

1. ADMINISTRATION OFFICER (X1) – SAMFYA

2. Reporting to: Regional Operations Officer

Job Purpose:

The job holder will be responsible for ensuring that proper and efficient support to our directors, managers, and employees, assisting in daily office needs and managing our company’s general administrative activities within company policy. Coordinating the company’s administration system and general work flows of Inventory management, facility management and provide any other department with the necessary administrative support which they might require.

Key Responsibilities:

• Handle general administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
• Assist in documents processing such as business levy, fire certificates, business permits etc.
• Coordinate and schedule meetings, appointments, and travel arrangements for senior executives and staff members.
• Prepare reports, presentations, and other documentation for meetings and presentations.
• Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
• Oversee office supplies inventory and place orders when necessary and proactively.
• Serve as the point person for maintenance, mailing, shipping, and purchasing requests.
• Assist in budget preparation and expense monitoring, ensuring adherence to company policies.
• Collaborate with HRDM to manage employee records, attendance, and vacation schedules.
• Liaise, negotiate and deal with external vendors, suppliers, and clients to ensure smooth business operations as per the ‘purchase policy’ of the company.
• Conduct research and provide administrative support to various projects, as assigned.
• Provide support and assistance to other team members as needed.
• Any other office work for maintenance, upkeeping and smooth

Qualification and Requirements:

• Minimum of education Full Grade 12/ Diploma Business Administration.
• Must be age between 20-35 years old
• At least 3 years’ working experience in the admin department
• Knowledge of industry latest trends and best practices
• Familiarity with MS Office and various business software a mast
• Critical thinker and problem-solving skills
• Team player
• Good time-management skills
• Great interpersonal and communication skills

How to apply:

To apply for any of the positions above, please send your curriculum vitae, cover letter and supporting documents to jobs@mayikoinfra.com.

Only short-listed candidates will be contacted

ANGEL OAK TECHNOLOGIES KITWE

Administrative Assistant Wanted

Are you a highly motivated individual with a passion for organization and efficiency? Our company is seeking an exceptional Administrative Assistant to join our dynamic team.

Qualifications:

• Possess a valid driver’s license. This will be essential for occasional errands and tasks that may require transportation.
• Be quick to learn. In a fast-paced environment, the ability to adapt and pick up new skills quickly is crucial.
• Able to work with minimum supervision. We value self-starters who can take initiative and manage their tasks independently.
• Computer literate. Proficiency in common software applications such as Microsoft Office Suite, email management, and data entry is a must.
• Two years of experience as an Administrative Assistant.
• Knowledge of Hikvision CCTV products.

As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office. Your responsibilities may include:

1. Managing and organizing documents and records.
2. Assisting with scheduling appointments and meetings.
3. Handling incoming and outgoing correspondence.
4. Providing support to various departments as needed.
5. Performing general administrative tasks to keep the office running smoothly.

If you meet the qualifications and are ready to take on a challenging and rewarding role, we encourage you to apply. Join us and be part of a team that values hard work, innovation, and excellence.

Please submit your resume and cover letter WhatsApp at 0765684746 or 0774370669 or email at racel@angeloaktech.com or suzzette@angeloaktech.com we look forward to hearing from you!

About Restless Development

Restless Development is a global non profit agency. We support the collective power of young leaders to create a better world. We are independently registered and governed in nine countries (India, Nepal, Sierra Leone, Tanzania, Uganda, UK, USA, Zambia and Zimbabwe) bound together by our vision for youth power. We run youth-led programmes to tackle the issues that young people care about the most as well as running a growing global Youth Collective.

We know young people have the power to solve the challenges we face in our world, but they are  being ignored and overlooked. We are the agency that works with young people so they can lead in  solving those challenges. Whether that means supporting communities to end child marriage or  prevent HIV, we work with young people to change their lives and the lives of people in their  communities.

Our programmes are genuinely life-changing, but can’t do any of this without talented, creative individuals at every level of our organisation.

Our approach to Safeguarding

Restless Development considers the welfare and protection of children, young people and vulnerable adults to be an organisational imperative with primacy over the success of programmes or strategic objectives. We recognise that  safeguarding is everyone’s responsibility and we expect all of our staff, volunteers and partners to ensure we protect  the communities in which we operate from harm and abide by our Safeguarding Policy.

About the role

We are seeking a dynamic and talented Zambian to fill the role of Administrative Assistant to ensure the highest standards in performance and accountability are achieved across the agency. Based in Lusaka (with regular travel to other operational locations including to Suppliers), you will ensure our team is delivering the highest standards of Procurement.

Working under the leadership of the Assistant Operations and Procurement Coordinator, you will also be expected to drive your own performance to meet or exceed the targets set against our strategy and business plan.

The successful candidate is expected to be highly systems and processes oriented, ensuring that up to date information is available, analysed and acted upon by the Leadership Team to address the level of risks and challenges to the performance of the business unit.

Skills and experience

Essential

• Graduate-level degree in relevant field of Supply and Purchasing, or equivalent work experience.
• Experience in monitoring Procurement risks, and workplan forecasting against plans and targets.
• Proven success in cultivating relationships with external stakeholders such as Suppliers.
• Commitment to Restless Development’s values and mission see website.
• Excellent written and oral communication skills in English.
• Excellent IT skills, especially Excel, Power-point, and Word.
• Be results oriented and forward thinking, with demonstrated analytical skills.

Desirable

• Experience in collecting and analysing data.
• Knowledge of sourcing and procurement techniques.
• Experience of oversight of multiple teams and units.
• Proven success of remotely managing field offices.

Person Specification

The Individual must be results orientated, highly self-motivated and have demonstrated analytical skills and ability to communicate effectively. The successful candidate will thrive in a multicultural environment as part of a rapidly growing and developing organisation and be personally committed to Restless Development’s mission and values.

Educational Background

Minimum: Graduate-level degree in relevant field of Supply and Purchasing, or equivalent work experience.

How to Apply 

Please send a completed application form to zambiajobs@restlessdevelopment.org by [16th November, 2024] indicating Subject as “APPLICATION_YOUR NAME_ADMINISTRATIVE ASSISTANT”.

Click here to download Application Form.
Click here to download Job Description.

Kindly note that the application form can not be edited online. It has to be downloaded offline to be edited. If you encounter any challenges with downloading the Application form and the Job description you can request for them.

First round interviews are scheduled to take place on a date to be advised.

Restless Development is an Equal Opportunities employer and seeks to recruit, retain and develop staff from all sectors of the community and will ensure that no applicant or staff member receives less favourable treatment on the grounds of gender, sexual orientation, marital status, social status, caste, race, ethnic origin, religious belief, age, HIV status, disability, or any other factor that cannot be shown to be relevant to performance.

About Restless Development

Restless Development is a global non profit agency. We support the collective power of young leaders to create a better world. We are independently registered and governed in nine countries (India, Nepal, Sierra Leone, Tanzania, Uganda, UK, USA, Zambia and Zimbabwe) bound together by our vision for youth power. We run youth-led programmes to tackle the issues that young people care about the most as well as running a growing global Youth Collective.

We know young people have the power to solve the challenges we face in our world, but they are  being ignored and overlooked. We are the agency that works with young people so they can lead in  solving those challenges. Whether that means supporting communities to end child marriage or  prevent HIV, we work with young people to change their lives and the lives of people in their  communities. Our programmes are genuinely life-changing, but can’t do any of this without talented, creative individuals at every level of our organisation.

Our programmes are genuinely life-changing, but can’t do any of this without talented, creative individuals at every level of our organisation.

Our approach to Safeguarding

Restless Development considers the welfare and protection of children, young people and vulnerable adults to be an organisational imperative with primacy over the success of programmes or strategic objectives. We recognise that  safeguarding is everyone’s responsibility and we expect all of our staff, volunteers and partners to ensure we protect  the communities in which we operate from harm and abide by our Safeguarding Policy.

About the role

We are seeking a dynamic and talented Zambian to fill the role of Administrative Assistant to ensure the highest standards in performance and accountability are achieved across the agency. Based in Lusaka (with regular travel to other operational locations including to Suppliers), you will ensure our team is delivering the highest standards of Procurement.

Working under the leadership of the Assistant Operations and Procurement Coordinator, you will also be expected to drive your own performance to meet or exceed the targets set against our strategy and business plan.

The successful candidate is expected to be highly systems and processes oriented, ensuring that up to date information is available, analysed and acted upon by the Leadership Team to address the level of risks and challenges to the performance of the business unit.

Skills and experience

Essential

• Graduate-level degree in relevant field of Supply and Purchasing, or equivalent work experience.
• Experience in monitoring Procurement risks, and workplan forecasting against plans and targets.
• Proven success in cultivating relationships with external stakeholders such as Suppliers.
• Commitment to Restless Development’s values and mission see website.
• Excellent written and oral communication skills in English.
• Excellent IT skills, especially Excel, Power-point, and Word.
• Be results oriented and forward thinking, with demonstrated analytical skills.

Desirable

• Experience in collecting and analysing data.
• Knowledge of sourcing and procurement techniques.
• Experience of oversight of multiple teams and units.
• Proven success of remotely managing field offices.

Person Specification

The Individual must be results orientated, highly self-motivated and have demonstrated analytical skills and ability to communicate effectively. The successful candidate will thrive in a multicultural environment as part of a rapidly growing and developing organisation and be personally committed to Restless Development’s mission and values.

Educational Background

Minimum: Graduate-level degree in relevant field of Supply and Purchasing, or equivalent work experience.

How to Apply 

Please send a completed application form to zambiajobs@restlessdevelopment.org by [16th November, 2024] indicating Subject as “APPLICATION_YOUR NAME_ADMINISTRATIVE ASSISTANT”.

Click here to download Application Form.
Click here to download Job Description.

Kindly note that the application form can not be edited online. It has to be downloaded offline to be edited. If you encounter any challenges with downloading the Application form and the Job description you can request for them.

First round interviews are scheduled to take place on a date to be advised.

Restless Development is an Equal Opportunities employer and seeks to recruit, retain and develop staff from all sectors of the community and will ensure that no applicant or staff member receives less favourable treatment on the grounds of gender, sexual orientation, marital status, social status, caste, race, ethnic origin, religious belief, age, HIV status, disability, or any other factor that cannot be shown to be relevant to performance.

About Restless Development

Restless Development is a global non profit agency. We support the collective power of young leaders to create a better world. We are independently registered and governed in nine countries (India, Nepal, Sierra Leone, Tanzania, Uganda, UK, USA, Zambia and Zimbabwe) bound together by our vision for youth power. We run youth-led programmes to tackle the issues that young people care about the most as well as running a growing global Youth Collective.

We know young people have the power to solve the challenges we face in our world, but they are  being ignored and overlooked. We are the agency that works with young people so they can lead in  solving those challenges. Whether that means supporting communities to end child marriage or  prevent HIV, we work with young people to change their lives and the lives of people in their  communities.

Our programmes are genuinely life-changing, but can’t do any of this without talented, creative individuals at every level of our organisation.

Our approach to Safeguarding

Restless Development considers the welfare and protection of children, young people and vulnerable adults to be an organisational imperative with primacy over the success of programmes or strategic objectives. We recognise that  safeguarding is everyone’s responsibility and we expect all of our staff, volunteers and partners to ensure we protect  the communities in which we operate from harm and abide by our Safeguarding Policy.

About the role

We are seeking a dynamic and talented Zambian to fill the role of Administrative Assistant to ensure the highest standards in performance and accountability are achieved across the agency. Based in Lusaka (with regular travel to other operational locations including to Suppliers), you will ensure our team is delivering the highest standards of Procurement.

Working under the leadership of the Assistant Operations and Procurement Coordinator, you will also be expected to drive your own performance to meet or exceed the targets set against our strategy and business plan.

The successful candidate is expected to be highly systems and processes oriented, ensuring that up to date information is available, analysed and acted upon by the Leadership Team to address the level of risks and challenges to the performance of the business unit.

Skills and experience

Essential

• Graduate-level degree in relevant field of Supply and Purchasing, or equivalent work experience.
• Experience in monitoring Procurement risks, and workplan forecasting against plans and targets.
• Proven success in cultivating relationships with external stakeholders such as Suppliers.
• Commitment to Restless Development’s values and mission see website.
• Excellent written and oral communication skills in English.
• Excellent IT skills, especially Excel, Power-point, and Word.
• Be results oriented and forward thinking, with demonstrated analytical skills.

Desirable

• Experience in collecting and analysing data.
• Knowledge of sourcing and procurement techniques.
• Experience of oversight of multiple teams and units.
• Proven success of remotely managing field offices.

Person Specification

The Individual must be results orientated, highly self-motivated and have demonstrated analytical skills and ability to communicate effectively. The successful candidate will thrive in a multicultural environment as part of a rapidly growing and developing organisation and be personally committed to Restless Development’s mission and values.

Educational Background

Minimum: Graduate-level degree in relevant field of Supply and Purchasing, or equivalent work experience.

How to Apply 

Please send a completed application form to zambiajobs@restlessdevelopment.org by [16th November, 2024] indicating Subject as “APPLICATION_YOUR NAME_ADMINISTRATIVE ASSISTANT”.

Click here to download Application Form.
Click here to download Job Description.

Kindly note that the application form can not be edited online. It has to be downloaded offline to be edited. If you encounter any challenges with downloading the Application form and the Job description you can request for them.

First round interviews are scheduled to take place on a date to be advised.

Restless Development is an Equal Opportunities employer and seeks to recruit, retain and develop staff from all sectors of the community and will ensure that no applicant or staff member receives less favourable treatment on the grounds of gender, sexual orientation, marital status, social status, caste, race, ethnic origin, religious belief, age, HIV status, disability, or any other factor that cannot be shown to be relevant to performance.

CAREER OPPORTUNITY

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is the implementing agency of the Federal Republic of Germany for technical and international cooperation. It offers flexible, sustainable and effective solutions in political, economic and social change processes. Most of the work of GIZ is commissioned by the German Federal Ministry for Economic Cooperation and Development (BMZ). GIZ also operates on behalf of other German ministries as well as public and private bodies in Germany and abroad. These include the European Commission, the United Nations, the World Bank and governments of other countries.

The GIZ Zambia is currently establishing a regional finance and administrative service unit in the Mansa office. So far, the service unit is responsible for all accounting and administrative processes of the GIZ programs and clusters with office presence in the Mansa Office. In 2025, a new ERP system will be introduced GIZ wide which might then also lead to changes with regards to the tasks and responsibilities in future.

In this context, the project is seeking a suitable candidate for the following position:

Administrative Assistant – Salary Band 2 (based in Mansa)

REF: GIZ_MSU_AA

Main tasks and responsibilities

• Prepares, organizes and follows up on events, workshops and seminars for projects in Mansa office and ensures that all bookings and related activities comply with processes and rules (P+R) and follows up on invoices from respective venues and handover to accounts department for payment process
• Prepares LPO’s for procurement and event bookings
• Makes local flight bookings and hotel reservations for staff traveling
• Responsible for the corporate sustainability management (CSH monitoring
• Responsible for the reception management, including management of correspondence to and from externals
• Monitors availability of stock and inventory management and requests for the replenishment of office supplies and stationery
• Overall responsible for office building maintenance i.e., reports damage/defects in office furnishings and equipment to procurements and contracts specialist and organizes and follows up on maintenance and repair and monitors office equipment such as printers, scanners, air cons etc. and ensures they are serviced on time
• Prepares and follows up on internal control findings and receivables that are related to his/her tasks and performs other duties as assigned by management
• Other tasks as assigned by the manager

Qualifications and Requirements:

• Diploma in Business Administration
• Bachelor’s degree in business administration or comparable field.
• Applicants are expected to have their academic certificates certified by Zambia Qualifications Authority (ZAQA)

Professional experience

• At least 3-5 years of professional experience

Other knowledge and additional competences

• Sensitivity to issues of intercultural relations, coupled with the experience of working effectively in multicultural and multidisciplinary teams
• Excellent coordination skills
• Excellent proactive communication skills and ability to prioritize tasks in a complex work environment
• Conversant with MS Office package

The successful candidate will be expected to start employment with GIZ, on a fixed term contract.

Application deadline: 14 November 2024

Please understand, that we can only accept and process applications via our E-recruiting system. Applications should meet the following criteria:

• Cover letter quoting the reference: REF (GIZ_MSU_AA) must be uploaded using font type Arial, size 11. In the first paragraph, please outline your motivation for applying for the position. In the second paragraph, outline your experience in the position.
• CVs must be submitted in PDF not exceeding three (3) pages. Do not indicate your marital status, religion, political affiliation or insert your photo.
• Certificates, qualifications, etc. must not be attached to the application.
• Traceable references of previous engagements must be provided.

GIZ is a signatory of the Diversity Charter. Recognition, appreciation and inclusion of diversity in the company are important to us. All employees shall be valued – regardless of gender and gender identity, nationality, ethnic origin, religion or belief, disability, social background or age.

GIZ would like to increase the proportion of employees with disability. People with disabilities are strongly encouraged to apply.

Silondwa Engineering Limited invites applications from suitably qualified and experienced members of the public for the following vacant position:

ADMINISTRATIVE ASSISTANT (X1)

Job Purpose

To assist with the day-to-day operations of an office by doing tasks such as filing paperwork, answering phone calls, preparing documents for meetings, and managing the calendar of superiors.
Main Duties

a) Receives visitors and points them in the right direction, answer inquiries, and create a welcoming environment
b) Organizes and maintains files and databases in a confidential manner
c) Manages communication including emails and phone calls
d) Screens phone calls, redirects calls, and takes messages
e) Schedules appointments, meetings, and reservations as needed
f) Receives deliveries; sort and distributes incoming mail
g) Maintains and orders office supplies
h) Receives invoices and reviews for accuracy
i) Coordinates staff travel arrangements including transportation and accommodations

Education and Work Experience

a) Grade 12 School Certificate
b) Diploma or its equivalent in Business Administration or other related discipline
c) 1 year of clerical, secretarial, or office experience

Skills and Competencies

a) Proficient computer skills, including Microsoft Office
b) Strong verbal and written communication skills
c) High degree of attention to detail
d) Data entry experience
e) Working knowledge of general office equipment

Applications accompanied with CVs, copies of certificates and verifiable references should be addressed not later than 21st November 2024 to:

The Human Resource Manager
Silondwa Engineering Limited
P.O. Box 72463
NDOLA

Email : silondwaltd1@yahoo.com or ilungalukavu@gmail.com/chifwemwale2@gmail.com

NB. Only shortlisted candidates will be contacted.

Administrative Assistant

Overall Job Objective:

Reporting to Senior Managers at the Head Office, the Administrative Assistant is responsible for ensuring that all offices are well-stocked with necessary stationery, toiletries, and essential groceries by conducting regular spot checks. Additionally, the role involves answering calls, scheduling meetings, and performing various administrative duties, including filing, typing, copying, binding, and managing schedules.

Key Responsibilities:

Manage incoming and outgoing correspondence in line with GS Cash administrative policies.
Provide general support to visitors and maintain contact and signing lists.
Compile and maintain transport, insurance, and travel records.
Maintain and update filing, inventory, mailing, and database systems manually and electronically.
Prepare purchase requisitions and inventories, and order materials, supplies, and services for senior management approval.
Manage training bookings, meetings, and other schedules for various departments.
Serve as the first point of contact for office maintenance, cleaning, and security personnel.
Monitor and replenish stationery supplies for all departmental units.
Review files, records, and documents to provide information in response to requests.
Ensure timely and effective official correspondence with external parties.
Receive, process, and distribute mail, documents, and information.
Manage agendas, travel arrangements, and appointments for senior management.

Qualifications and Skills:

Minimum of a Grade 12 School Certificate.
Valid Driver’s License (advantageous).
Diploma in Office Administration or equivalent combination of education and experience.
Excellent communication and interpersonal skills.
Strong attention to detail and follow-up skills.
Ability to work under pressure and meet deadlines.
Effective time management skills.
Initiative and problem-solving abilities.
Proficiency in Microsoft Office (Excel, Word, PowerPoint).

Application:

Interested candidates should apply by filling out the form using this link.

Administrative Assistant

Overall Job Objective:

Reporting to Senior Managers at the Head Office, the Administrative Assistant is responsible for ensuring that all offices are well-stocked with necessary stationery, toiletries, and essential groceries by conducting regular spot checks. Additionally, the role involves answering calls, scheduling meetings, and performing various administrative duties, including filing, typing, copying, binding, and managing schedules.

Key Responsibilities:

Manage incoming and outgoing correspondence in line with GS Cash administrative policies.
Provide general support to visitors and maintain contact and signing lists.
Compile and maintain transport, insurance, and travel records.
Maintain and update filing, inventory, mailing, and database systems manually and electronically.
Prepare purchase requisitions and inventories, and order materials, supplies, and services for senior management approval.
Manage training bookings, meetings, and other schedules for various departments.
Serve as the first point of contact for office maintenance, cleaning, and security personnel.
Monitor and replenish stationery supplies for all departmental units.
Review files, records, and documents to provide information in response to requests.
Ensure timely and effective official correspondence with external parties.
Receive, process, and distribute mail, documents, and information.
Manage agendas, travel arrangements, and appointments for senior management.

Qualifications and Skills:

Minimum of a Grade 12 School Certificate.
Valid Driver’s License (advantageous).
Diploma in Office Administration or equivalent combination of education and experience.
Excellent communication and interpersonal skills.
Strong attention to detail and follow-up skills.
Ability to work under pressure and meet deadlines.
Effective time management skills.
Initiative and problem-solving abilities.
Proficiency in Microsoft Office (Excel, Word, PowerPoint).

Application:

Interested candidates should apply by filling out the form using this link.

ADMINISTRATIVE ASSISTANT (C3) x 1 – TEMPORAL (4 MONTHS)
COMMERCIAL DEPARTMENT (LUSAKA)

This position reports to the Commercial Director. The successful candidate will be responsible for coordinating and executing administrative activities for the Commercial department.

Key Responsibilities

• To ensure timely handling of payments by checking and processing invoices and claims for payment and recording them.
• Compiling and keeping records of stationery and office consumables procured and used in the department.
• Monitoring budgetary allocations against usage by the department as well as controlling and advising sections on consumption against usage budget and stock availability.
• Advising on the disposal of obsolete materials.
• Ensure administrative services are in place and implemented accordingly.
• To arrange travel, accommodation, meals, and allowances for staff in the department.
• To take minutes at Commercial team meetings.
• To supervise general housekeeping/ maintenance of buildings and surroundings.
• To consolidate weekly and monthly departmental reports by compiling information from all sections.
• To attend to all staff welfare by liaising and coordinating with relevant departments such as HR, SHERQ, Security, Finance, IT, etc.
• To be main point of contact for all repairs and maintenance at the depot – electricals, plumbing works, office furniture, outdoor surroundings and coordinate with procurement, Civils, SHERQ, to conduct the work requisitioned by staff at the depot.
• To manage leave plans by consolidating leave plans for the department and ensuring adherence to plans by staff.
• To liaise and advise the Company Stores on material orders from the department by raising orders for materials according to the approved budget, stating the quantity, type, and timelines when the item will be required and following through with stores until the required items are delivered to the respective users.
• To monitor requisition movements for materials to appropriate departments by receiving requisitions from sections and forwarding them to appropriate departments, keeping accurate record of all the contents and information carried on requisitions and comparing requests with budgets and advising user sections accordingly.
• Promote and adhere to Illovo’s procedures, policies, and guidelines, including, without limitation, those relating to SHERQ, Competition Law and Anti-Bribery and Corruption (ABC).

Minimum Requirements

• Grade 12 Certificate.
• Diploma in Business Administration/Marketing/Commerce. A bachelor’s degree will be an added advantage.
• Minimum of 3 years’ experience in marketing/sales/supply chain management.
• Must be computer literate with excellent Microsoft suite skills.
• Must possess the ability to plan, organize, solve problems, pay attention to details, and work effectively under pressure.
• Strong customer centric orientation; professionalism with good communication skills, and the ability to influence both internal functions and clients.
• Suitably qualified applicants must provide certificates which have been verified by the Zambia Qualifications Authority (ZAQA).

Should you be interested in applying for any of these roles, please submit your detailed CV, copies of relevant qualifications, registrations, and ID/Passport for the attention of HR Business Partner.

Email: careers@zamsugar.zm indicating “Application – Administrative Assistant (Temporal)” in the subject line.

Closing date for applications is 13th December 2024.

Applicants shall be required to complete pre-employment checks (qualification, credit, security, background, and medical assessments) as part of the recruitment process where applicable.

Should you not hear from us within 4 weeks after the closing date, please accept that your application was unsuccessful.

ADMINISTRATIVE ASSISTANT (C3) x 1 – TEMPORAL (4 MONTHS)
COMMERCIAL DEPARTMENT (LUSAKA)

This position reports to the Commercial Director. The successful candidate will be responsible for coordinating and executing administrative activities for the Commercial department.

Key Responsibilities

• To ensure timely handling of payments by checking and processing invoices and claims for payment and recording them.
• Compiling and keeping records of stationery and office consumables procured and used in the department.
• Monitoring budgetary allocations against usage by the department as well as controlling and advising sections on consumption against usage budget and stock availability.
• Advising on the disposal of obsolete materials.
• Ensure administrative services are in place and implemented accordingly.
• To arrange travel, accommodation, meals, and allowances for staff in the department.
• To take minutes at Commercial team meetings.
• To supervise general housekeeping/ maintenance of buildings and surroundings.
• To consolidate weekly and monthly departmental reports by compiling information from all sections.
• To attend to all staff welfare by liaising and coordinating with relevant departments such as HR, SHERQ, Security, Finance, IT, etc.
• To be main point of contact for all repairs and maintenance at the depot – electricals, plumbing works, office furniture, outdoor surroundings and coordinate with procurement, Civils, SHERQ, to conduct the work requisitioned by staff at the depot.
• To manage leave plans by consolidating leave plans for the department and ensuring adherence to plans by staff.
• To liaise and advise the Company Stores on material orders from the department by raising orders for materials according to the approved budget, stating the quantity, type, and timelines when the item will be required and following through with stores until the required items are delivered to the respective users.
• To monitor requisition movements for materials to appropriate departments by receiving requisitions from sections and forwarding them to appropriate departments, keeping accurate record of all the contents and information carried on requisitions and comparing requests with budgets and advising user sections accordingly.
• Promote and adhere to Illovo’s procedures, policies, and guidelines, including, without limitation, those relating to SHERQ, Competition Law and Anti-Bribery and Corruption (ABC).

Minimum Requirements

• Grade 12 Certificate.
• Diploma in Business Administration/Marketing/Commerce. A bachelor’s degree will be an added advantage.
• Minimum of 3 years’ experience in marketing/sales/supply chain management.
• Must be computer literate with excellent Microsoft suite skills.
• Must possess the ability to plan, organize, solve problems, pay attention to details, and work effectively under pressure.
• Strong customer centric orientation; professionalism with good communication skills, and the ability to influence both internal functions and clients.
• Suitably qualified applicants must provide certificates which have been verified by the Zambia Qualifications Authority (ZAQA).

Should you be interested in applying for any of these roles, please submit your detailed CV, copies of relevant qualifications, registrations, and ID/Passport for the attention of HR Business Partner.

Email: careers@zamsugar.zm indicating “Application – Administrative Assistant (Temporal)” in the subject line.

Closing date for applications is 13th December 2024.

Applicants shall be required to complete pre-employment checks (qualification, credit, security, background, and medical assessments) as part of the recruitment process where applicable.

Should you not hear from us within 4 weeks after the closing date, please accept that your application was unsuccessful.

We are looking for an Administrative and Finance Officer to carry out the following duties:

Invoicing
Book keeping
Office management
Filing all company documentation
Applying and completing bids for potential business projects
Posting transactions in the accounting software
Petty cash management
Assets management
Attending to customer queries
Maintenance of vehicle log books for all Company vehicles
Planning and coordinating Company events
Marketing business services
Sourcing for projects
Offering support to Company consultants
Fleet management.
Any other tasks as assigned by management.

The applicant should be a registered and paid up member of ZiCA with atleast 2 years experience in a similar role.

Position Overview:
As an Admin and Finance Intern, you will support the administrative and financial operations of the company. You will assist in maintaining accurate financial records, processing invoices, and providing general administrative support. This is an excellent opportunity for students or recent graduates seeking to gain valuable work experience in a fast-paced logistics environment.

Key Responsibilities:

• Assist in day-to-day administrative tasks such as data entry, filing, and maintaining records.
• Support the finance team with bookkeeping tasks, including invoice processing and report preparation.
• Help with the preparation of financial statements, budgets, and other financial reports.
• Process payments and manage basic accounting functions.
• Organize and track company expenses and income.
• Assist with preparing and reviewing financial documentation.
• Provide general office support and assist with logistics operations where needed.
• Coordinate and manage office supplies and inventory.
• Perform any other duties as required by the Admin and Finance teams.

Key Requirements:

• Currently enrolled in or recently completed a degree in Finance, Accounting, Business Administration, or a related field.
• Strong interest in pursuing a career in finance, accounting, or business administration.
• Basic understanding of financial principles and accounting practices.
• Proficient in Microsoft Office Suite, especially Excel.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team in a fast-paced environment.
• A proactive, flexible attitude and a willingness to learn.
• Previous experience in an administrative or finance-related role (internships or part-time work) is an advantage, but not required.

What We Offer:

• A valuable opportunity to gain hands-on experience in a growing logistics company.
• Mentorship and guidance from experienced professionals in the finance and administrative fields.
• Exposure to various aspects of business operations and finance within the logistics industry.
• A collaborative and supportive work environment.
• Opportunity for career growth and potential future employment within the company.

How to Apply:
Interested candidates are invited to submit their applications. Please fill out our online application form and attach your most recent CV/Resume.

Join us and kickstart your career in the logistics and finance industries!

We are looking for an Administrative and Finance Officer to carry out the following duties:

Invoicing
Book keeping
Office management
Filing all company documentation
Applying and completing bids for potential business projects
Posting transactions in the accounting software
Petty cash management
Assets management
Attending to customer queries
Maintenance of vehicle log books for all Company vehicles
Planning and coordinating Company events
Marketing business services
Sourcing for projects
Offering support to Company consultants
Fleet management.
Any other tasks as assigned by management.

The applicant should be a registered and paid up member of ZiCA with atleast 2 years experience in a similar role.

We are looking for an Administrative and Finance Officer to carry out the following duties:

Invoicing
Book keeping
Office management
Filing all company documentation
Applying and completing bids for potential business projects
Posting transactions in the accounting software
Petty cash management
Assets management
Attending to customer queries
Maintenance of vehicle log books for all Company vehicles
Planning and coordinating Company events
Marketing business services
Sourcing for projects
Offering support to Company consultants
Fleet management.
Any other tasks as assigned by management.

The applicant should be a registered and paid up member of ZiCA with atleast 2 years experience in a similar role.

African Panorama Investment Group Limited is a comprehensive group corporation with construction installation, real estate development, and overseas investment as its primary businesses and property management, garden greening, and project ornamentation as its supporting businesses.

We are seeking to employee an Administrative Assistant
PURPOSE OF THE ROLE:

Reporting to the Human Resource Manager with the day-to-day administrative functions and duties.

KEY DUTIES:

– Provide administrative support to the team, responding to emails, and managing correspondence
– Manage and maintain accurate and up-to-date records, files, and databases
– Coordinate travel arrangements, meetings, and events
– Prepare and edit documents, reports, and presentations.
– Develop and implement effective filing systems, both physical and digital
– Provide general administrative support.
– Good computer skills having a solid command of MS office including Word and Excel
– Good interpersonal and communication skills.
– Excellent work ethics, punctuality and ready to work in a multicultural environment.

Requirements
– Diploma or equivalent required in Human Resource Management, Business Administration or a related field.
– 2-3 years of administrative experience.
– Excellent communication, organizational, and time management skills.
– Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
– Ability to work in a fast-paced environment and prioritize tasks effectively.
– Discretion and confidentiality when handling sensitive information.

Pereshua Investments Limited is a Private Limited Company, located in Lusaka and has distribution points across the country. It specializes in manufacturing of Sunmark Household Cleaning Products. The Company has been in existence since 2017. It’s looking for a vibrant and energetic person to fill in the position of Accounts and Administration Assistant.

Interested candidates must possess a ZICA licentiate level qualification and must have experience working in an Accounts Department for not less than two (2) years with a strong background in Costing and Management Accounts.

To apply, send your cover letter with necessary documents to pereshualtd@gmail.com before 27th December 2024.

Only shortlisted candidates shall be contacted for interviews.

BORDA Zambia

The Bremen Overseas Research & Development Association (BORDA) is a technical expert organisation specializing in sustainable environmental protection through integrated sanitation solutions. Our activities aim at making neighbourhoods more liveable by developing and implementing innovative on-site sanitation solutions that build climate resilience, strengthen social structures, and foster the sustainable and attentive handling of natural resources. BORDA operates in over 20 countries worldwide, focusing on the 2030 Agenda for Sustainable Development to enable liveable and inclusive cities, providing disadvantaged urban and peri-urban populations access to essential public services such as sanitation, faecal sludge management, solid waste management, energy, and water.

In Zambia, BORDA has been active since 2009, establishing the BORDA Zambia Country Office in 2016. We are committed to reimagining water, sanitation, and solid waste management systems in collaboration with local partners to create customized solutions for water and sanitation for all. Our approach emphasizes that innovation is not only about technology but also about generating new approaches that work for local communities.

Administrative Officer

BORDA Zambia is seeking to hire an Administrative Officer to join its team. The position will be based under the Administration and Finance Department and will work across various projects.

Responsibilities

The position holder will be responsible for the following:

• General Office Management and Logistics:
  • Ensure that BORDA Zambia staff have all necessary facilities to perform their duties effectively.
  • Work closely with the finance department and project teams to ensure timely procurement of supplies and services required for the organization’s operations.
  • Maintain consumables tracking sheets and manage stocks for required items.
  • Manage administrative requirements for repair and maintenance of the office’s computer equipment and IT systems.
  • Assist in facilitating necessary permits, insurance, and licenses for building maintenance, utilities (water, electricity, internet), office vehicles, and other equipment.
  • Coordinate logistics and itineraries for official events, functions, and travel for BORDA staff and projects.
  • Prepare and manage suppliers and vendor contracts.
  • Answer general office mail (both hardcopy and softcopy) and phone calls, addressing queries or directing them to relevant staff members.
  • Coordinate travel logistics and accommodation for staff by liaising with travel agencies, airlines, car hire companies, hotels, and lodges.
• Procurement and Asset Management:
  • Handle procurement of low-value office assets, following BORDA’s and its donors’ procurement procedures.
  • Initiate the payment process and follow up on delivery of goods/services.
  • Support office asset management in line with internal policies and procedures.

Required Qualifications, Competencies, and Experience

• Qualifications:
  • Degree in Business Administration, Human Resources, or a similar field.
• Professional Experience:
  • 3-5 years of experience in administration and office management in a busy office, preferably in an NGO or not-for-profit organization.
• Other Skills and Competencies:
  • Strong professional skills in running administrative functions.
  • Excellent command of Microsoft Office Suite.
  • Good working knowledge of modern communication systems.
  • Ability to manage large volumes of work while maintaining high standards.
  • Excellent organizational skills.
  • Strong attention to detail, with excellent independent work coordination.
  • Ability to relate well to others and use interpersonal skills to achieve objectives.
  • Excellent self-organization and time management skills.
  • Proactive problem-solving abilities.
  • Excellent reporting skills.

Application Procedure

Please send your application letter and CV, including current contact details and three references, with reference to the job title, to zambia@borda-africa.org by 5th January 2025. Incomplete or late applications will not be considered.

In the case of equal suitability, ability, and professional achievement, female candidates will be given preference, provided that the personal qualities of another candidate are not more suitable for the position.

BORDA Zambia

The Bremen Overseas Research & Development Association (BORDA) is a technical expert organisation specializing in sustainable environmental protection through integrated sanitation solutions. Our activities aim at making neighbourhoods more liveable by developing and implementing innovative on-site sanitation solutions that build climate resilience, strengthen social structures, and foster the sustainable and attentive handling of natural resources. BORDA operates in over 20 countries worldwide, focusing on the 2030 Agenda for Sustainable Development to enable liveable and inclusive cities, providing disadvantaged urban and peri-urban populations access to essential public services such as sanitation, faecal sludge management, solid waste management, energy, and water.

In Zambia, BORDA has been active since 2009, establishing the BORDA Zambia Country Office in 2016. We are committed to reimagining water, sanitation, and solid waste management systems in collaboration with local partners to create customized solutions for water and sanitation for all. Our approach emphasizes that innovation is not only about technology but also about generating new approaches that work for local communities.

Administrative Officer

BORDA Zambia is seeking to hire an Administrative Officer to join its team. The position will be based under the Administration and Finance Department and will work across various projects.

Responsibilities

The position holder will be responsible for the following:

• General Office Management and Logistics:
  • Ensure that BORDA Zambia staff have all necessary facilities to perform their duties effectively.
  • Work closely with the finance department and project teams to ensure timely procurement of supplies and services required for the organization’s operations.
  • Maintain consumables tracking sheets and manage stocks for required items.
  • Manage administrative requirements for repair and maintenance of the office’s computer equipment and IT systems.
  • Assist in facilitating necessary permits, insurance, and licenses for building maintenance, utilities (water, electricity, internet), office vehicles, and other equipment.
  • Coordinate logistics and itineraries for official events, functions, and travel for BORDA staff and projects.
  • Prepare and manage suppliers and vendor contracts.
  • Answer general office mail (both hardcopy and softcopy) and phone calls, addressing queries or directing them to relevant staff members.
  • Coordinate travel logistics and accommodation for staff by liaising with travel agencies, airlines, car hire companies, hotels, and lodges.
• Procurement and Asset Management:
  • Handle procurement of low-value office assets, following BORDA’s and its donors’ procurement procedures.
  • Initiate the payment process and follow up on delivery of goods/services.
  • Support office asset management in line with internal policies and procedures.

Required Qualifications, Competencies, and Experience

• Qualifications:
  • Degree in Business Administration, Human Resources, or a similar field.
• Professional Experience:
  • 3-5 years of experience in administration and office management in a busy office, preferably in an NGO or not-for-profit organization.
• Other Skills and Competencies:
  • Strong professional skills in running administrative functions.
  • Excellent command of Microsoft Office Suite.
  • Good working knowledge of modern communication systems.
  • Ability to manage large volumes of work while maintaining high standards.
  • Excellent organizational skills.
  • Strong attention to detail, with excellent independent work coordination.
  • Ability to relate well to others and use interpersonal skills to achieve objectives.
  • Excellent self-organization and time management skills.
  • Proactive problem-solving abilities.
  • Excellent reporting skills.

Application Procedure

Please send your application letter and CV, including current contact details and three references, with reference to the job title, to zambia@borda-africa.org by 5th January 2025. Incomplete or late applications will not be considered.

In the case of equal suitability, ability, and professional achievement, female candidates will be given preference, provided that the personal qualities of another candidate are not more suitable for the position.

BORDA Zambia

The Bremen Overseas Research & Development Association (BORDA) is a technical expert organisation specializing in sustainable environmental protection through integrated sanitation solutions. Our activities aim at making neighbourhoods more liveable by developing and implementing innovative on-site sanitation solutions that build climate resilience, strengthen social structures, and foster the sustainable and attentive handling of natural resources. BORDA operates in over 20 countries worldwide, focusing on the 2030 Agenda for Sustainable Development to enable liveable and inclusive cities, providing disadvantaged urban and peri-urban populations access to essential public services such as sanitation, faecal sludge management, solid waste management, energy, and water.

In Zambia, BORDA has been active since 2009, establishing the BORDA Zambia Country Office in 2016. We are committed to reimagining water, sanitation, and solid waste management systems in collaboration with local partners to create customized solutions for water and sanitation for all. Our approach emphasizes that innovation is not only about technology but also about generating new approaches that work for local communities.

Administrative Officer

BORDA Zambia is seeking to hire an Administrative Officer to join its team. The position will be based under the Administration and Finance Department and will work across various projects.

Responsibilities

The position holder will be responsible for the following:

• General Office Management and Logistics:
  • Ensure that BORDA Zambia staff have all necessary facilities to perform their duties effectively.
  • Work closely with the finance department and project teams to ensure timely procurement of supplies and services required for the organization’s operations.
  • Maintain consumables tracking sheets and manage stocks for required items.
  • Manage administrative requirements for repair and maintenance of the office’s computer equipment and IT systems.
  • Assist in facilitating necessary permits, insurance, and licenses for building maintenance, utilities (water, electricity, internet), office vehicles, and other equipment.
  • Coordinate logistics and itineraries for official events, functions, and travel for BORDA staff and projects.
  • Prepare and manage suppliers and vendor contracts.
  • Answer general office mail (both hardcopy and softcopy) and phone calls, addressing queries or directing them to relevant staff members.
  • Coordinate travel logistics and accommodation for staff by liaising with travel agencies, airlines, car hire companies, hotels, and lodges.
• Procurement and Asset Management:
  • Handle procurement of low-value office assets, following BORDA’s and its donors’ procurement procedures.
  • Initiate the payment process and follow up on delivery of goods/services.
  • Support office asset management in line with internal policies and procedures.

Required Qualifications, Competencies, and Experience

• Qualifications:
  • Degree in Business Administration, Human Resources, or a similar field.
• Professional Experience:
  • 3-5 years of experience in administration and office management in a busy office, preferably in an NGO or not-for-profit organization.
• Other Skills and Competencies:
  • Strong professional skills in running administrative functions.
  • Excellent command of Microsoft Office Suite.
  • Good working knowledge of modern communication systems.
  • Ability to manage large volumes of work while maintaining high standards.
  • Excellent organizational skills.
  • Strong attention to detail, with excellent independent work coordination.
  • Ability to relate well to others and use interpersonal skills to achieve objectives.
  • Excellent self-organization and time management skills.
  • Proactive problem-solving abilities.
  • Excellent reporting skills.

Application Procedure

Please send your application letter and CV, including current contact details and three references, with reference to the job title, to zambia@borda-africa.org by 5th January 2025. Incomplete or late applications will not be considered.

In the case of equal suitability, ability, and professional achievement, female candidates will be given preference, provided that the personal qualities of another candidate are not more suitable for the position.

DEPARTMENT: Administrative assistant
REPORTING TO: Director Operations

JOB SUMMARY/ DESIRED QUALIFICATION AND KNOWLEDGE

We are looking fro and admin assistant to hundle day to day office operations of our company. We are a Panel beating and Auto Mechanics Garage situated in the Multi facility economic zone Mfez new kasama. Priority will be given to applicants leaving in the area and surrounding areas such as woodllands,chilenje,mutendere, chalala etc. Candidates should have atleast 3 or more years of experience in a busy environmen and demonstrate initiative and problem-solving abilities.

Note: Candidates with experience from other similar industries are encouraged to apply.

Call or whatsapp cv to 0974076700