Administrative Assistant

The Role of the Administrative Assistant
M31 Research is seeking a highly organised, energetic, and innovative Administrative Assistant to join our team in Lusaka. This is an entry-level position, ideal for individuals starting their career in administration. The successful candidate will provide comprehensive administrative support to ensure the smooth and efficient operation of our office. This role requires excellent communication skills, a proactive approach, and the ability to multitask in a dynamic environment. The successful candite should demonstrate effective and efficient execution of tasks.

Key Responsibilities

1. Administrative Support:

• Managing correspondence, emails, and phone calls.
• Scheduling and organising meetings, appointments, and events.
• Manage weekly meetings, prepare and distribute meeting agendas, minutes, and other documents.
• Timely preparation and submission of regulatory documents (NAPSA, NHIMA, PAYE).

2. Office Management:

• Maintaining office supplies and inventory.
• Coordinating maintenance and repairs of office equipment.
• Ensuring the office environment is orderly and professional.

3. Financial Duties:

• Handling petty cash and processing expense reports.
• Assisting with budget tracking and financial reporting.
• Coordinating with the finance department for invoicing and payments.

4. Human Resources Support:

• Assisting with recruitment processes, including scheduling interviews
• Maintaining employee records and handling HR-related queries.
• Coordinating training sessions and workshops.

Desired Requirements

• Minimum of a diploma in a related field (a bachelor’s degree will be an added advantage)
• A fast learner with proven experience in a similar role
• Flexible and willing to perform ad hoc tasks outside scope of work
• Proficient in Microsoft Office suite.

How to Apply
Interested candidates are invited to apply through our Google Forms by CLICKING HERE.