Director – Finance and Administration, USAID CHEKUP II Project

• reports to JSH HQ according to financial procedures.

• Review and reconcile monthly expenditures of the bank accounts.

• Maintain, disburse, and reconcile the petty cash account.

• Review, track, and reconcile staff and consultant cash advances according to policies;

• Liaise with Finance and Administration manager at JSH HQ on budget issues;

• Support the development of procurement solicitations and recommendations for potential providers of needed goods and services in accordance with USAID and JSH rules and regulations;

• Prepare all other project financial deliverables and reports in a timely fashion for the review and approval of the Chief of Party;

• Administer and monitor all financial aspects of the grants program including pre-award financial/management surveys, requests for advances, funds disbursements and expenditure reconciliation, financial reporting, audits, and close-out;

• Develop and maintain a grants financial tracking system and coordinate with project staff that manages the grants to identify and resolve any issues;

• Provide expert financial and budgeting (including pipeline) analysis to the Chief of Party, including a monthly report on actual and projected expenditures per budget line item. Anticipate any issues and recommend any corrective measures as needed;

• Provide training and technical assistance on financial and grants management as needed to project staff, grantees and other implementing partners;

• Maintain all project financial records in compliance with Zambian law and JSH/USAID rules and regulations;

• Maintain liability, workman’s compensations, and other insurance policies on behalf of the office, as applicable;

• Grants & Contract management and Compliance Monitoring.

• Internal Control and audit management

• Enhanced VFM on procurement

• Mentorship and conflict management

• Track sick and vacation leave for the project staff on a monthly basis;

• Participate fully and proactively in team meetings and other events and contribute to a positive and collaborative work environment.

Qualifications:

• Bachelor’s Degree or its International Equivalent – Finance, Accounting or Related Field;

• Full ACCA, CIMA of equivalent;

• MBA preferred;

• Registered Member of ZICA

• Minimum 15 years’ experience working at Senior Level, five of which must be with the NGO sector, especially in financial management;

• Minimum 5 years of experience with grants programs, design and management of civil society grants programs preferred;

• Demonstrated experience in civil society, governance, organizational capacity building, advocacy, rule of law, or other related democracy and governance sectors highly desired; and

• Experience with accounting software strongly preferred.

• Familiarity with USAID programming, rules and regulations highly desired;

• Ability to work effectively in a highly collaborative team approach;

• Excellent communication and organizational skills; and

• Excellent verbal and written communication skills in English.

Supervision and Reporting:

The Director Finance and Administration will work under the guidance and supervision of the Chief of Party.

Mode of Application

Interested candidates should complete an application with the link below. Please note that you do not need to apply if you don’t meet the minimum requirements. Only candidates selected for an interview will be contacted.

Closing Date:  Friday, March 22, 2024

John Snow Health Zambia, Limited is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or military status (special disabled veterans or veteran status) in any employment decisions.